This job has expired

Payroll Manager

Furman University
South Carolina, United States
Salary Not specified
Posted date
Sep 30, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration
Employment Level
Salary Band
Not specified
Employment Type
Full Time
You need to sign in or create an account to save a job.

Payroll Manager

Welcome to Furman University's Career Site!
  • IMPORTANT:​ Load all documents in the My Experience area under Resume/CV. This may include your resume/C.V., cover letter, unofficial transcript, teaching philosophy, etc. Please wait for all documents to finish uploading before clicking Next.
  • If the process times out you will lose your progress, so please ensure you have all necessary documents available before starting.
  • The drop-down lists only display so many options: please type into a drop-down list to search for your option. For example: in Field of Study, you may need to enter your field name. If you have no field, type "None."
  • If you have previously applied, make sure your information is current as you can transfer it to another application.
  • Prior to submitting your application, verify all information for accuracy and ensure you have uploaded all appropriate documents. Once submitted, you will not be able to edit your application other than to change your contact information.

If you have any questions or need assistance, please contact the Office of Human Resources via email at or by calling 864-294-2217.

Job Title:
Payroll Manager

Job Family:

Full time

Compensation Grade:

Pay Type:

Payroll & Compliance

Job Summary:
The Payroll Manager is an integral part of Furman University's Finance and Administration Division and is responsible for all aspects of the University's payroll function. The Payroll Manager supports the University's mission by ensuring payroll for all University employee pay groups is processed accurately, timely and in compliance with all applicable rules and regulations.

Job Description:



Maintains ownership of the payroll process for Monthly payroll which includes salaried faculty and staff
  • Processes pay calculations for current and retro periods using Workday
  • Performs audits of pay results for missing payment and tax elections and works independently to research and resolve any discrepancies
  • Audits payroll/employee data as entered in Workday by Human Resources and department supervisors and researches and resolves audit flags for current and prior periods
  • Coordinates with Human Resources to confirm that all business processes are complete and to resolve any discrepancies
  • Prints and distributes checks
  • Monitors employee accruals for accuracy and uses independent judgement to research and resolve any discrepancies
  • Sets up, monitors and prepares monthly payments for payroll withholding items such as garnishments, child support orders, contributions to charitable organizations

Oversees work of the University's third-party payroll reporting provider (currently OneSource Virtual (“OSV”))
  • Reconciles payroll deposits made by OSV to the general ledger
  • Reconciles quarterly download reports to general ledger
  • Reviews quarterly reports and requests amended reports when necessary
  • Oversees and facilitates OSV case management, W-2 preparation, multi-state withholding, and other payroll reporting processes, including reviewing and reconciling various reports and balances

Informs campus of significant payroll updates, deadlines and anticipated distribution dates

Serves as primary point of contact for salaried employees with payroll questions or concerns and works independently to resolve such items

Works with Human Resources to interpret policy changes and implement changes to payroll and time system

Works closely with department supervisors across campus to research and resolve discrepancies in payroll inputs

Prepares and maintains training materials for employees and supervisors on timesheet procedures, mobile app usage, and understanding their earnings statements in coordination with Human Resources

Provides support to other functions in Finance and Administration through analysis of payroll data and assists with special projects and ad hoc reporting as needed

Supports the annual financial statement and benefit plan audits by providing requested documentation for payroll selections and answering auditors' payroll related questions

Performs payroll related testing of upgrades for the Workday Financial system in coordination with Human Resources and Student Employment

Reviews the bi-weekly hourly and bi-weekly student payrolls completed by the Payroll Specialist

Tax Compliance

Manages University's compliance with Federal and State (currently South Carolina, Georgia, North Carolina, and Tennessee) tax requirements as it relates to the payroll function, including researching specific payroll tax issues as needed

Makes monthly Federal and State withholding deposits for 1099 income tax withholding; prepares and files quarterly and annual Form 945 and SC Forms 1605 and 1606

Prepares and files Forms 1042-S for international employees and students
  • Communicates regularly with the Director, Center for Inclusive Communities to obtain Foreign National Form Packets for foreign students
  • Secures copies of essential documentation such as passports and VISAs from students and employees
  • Calculates reportable earnings and scholarship information
  • Makes quarterly estimated 1042-S withholding deposits
  • Submits forms to appropriate government agency timely

Retirement Plan

Serves as financial point of contact for the University's 403(b) retirement plans
  • Prepares retirement reconciliation and contribution remittance for each Monthly pay period
  • Coordinates with Human Resources to research and resolve any discrepancies
  • Supports the annual 403(b) audits by preparing contribution remittance schedules, a reconciliation between census data and compensation per payroll system, and other information as needed

Account Reconciliation

Prepares reconciliations of payroll tax withholding accounts and other fringe benefit liability accounts (retirement, insurance, garnishments, United Way, flex spending, etc)

Supports the annual financial statement audit through reconciliation of benefit accounts and fiscal year end payroll accruals


Provides support and direction to one direct subordinate including planning for their professional development and completing the performance review process with employee to help them understand job performance expectations and how they fit into the department and university goals.

Reviews staff work and ensures that technical accounting errors and issues are promptly identified and resolved.

Establishes and communicates wok procedures and processes and recommend improvements as appropriate.

Professional Development

Attends meetings, seminars, conferences, and/or related trainings to stay abreast current trends, advancements, laws, regulations related to payroll, benefits, and related areas (taxation, withholdings, deductions, earnings, etc)

Stays current on all certifications and/or designations (if applicable)

Performance Review

Completes annual performance review process with supervisor to understand job performance expectations and department and University goals

Other Duties

Cross trains with and provides backup for Payroll Specialist as needed

Performs other duties as assigned; the intent of this job classification description is to provide a representative summary of the types of duties and responsibilities that will be required of positions in this classification and shall not be construed as a declaration of the specific duties and responsibilities of any particular position and employee may be requested to perform job-related tasks other than those specifically present in this description

Supervisory responsibilities over certain payroll tasks assigned to the Payroll Coordinator


  • Daily contact with members of own work unit and immediate supervisor to plan, coordinate, problem solve, present information and make suggestions related to mutual goals
  • Frequent contact with Human Resources, Study Away and International Education, Academic Affairs, Student Employment, ITS, and other departments to plan, coordinate, problem solve, present information and suggestions
  • Regular contact with outside organizations to exchange factual information and explanations of rules, regulations, practices or functions

Responsibility for Final Decisions:

  • This role maintains a high degree of confidentiality with respect to payroll related information
  • Responsible for own work product and may assist or instruct others doing similar work including student workers
  • Tasks involve multiple procedures with interrelated processes or steps and involves choosing the appropriate action or procedure to follow and applying established rules
  • Errors are readily detected in the normal course of work by standard check or crosscheck and work involves independently researching and resolving any such errors, often through communication with other departments and affected employees

Reports to: Assistant Controller

  • Reviews work to ensure compliance with procedures and deadlines.
  • Tasks involve interpretation of data and/or procedures to address problems or situations that may not be clearly defined. Work may involve non-routine/diverse work not defined by procedures.

Minimum Qualifications:

  • Bachelor's Degree in Business, Accounting, or related field
  • 5 years of progressive experience in payroll processing and payroll taxes
  • Ability to effectively communicate payroll processes, procedures and results with colleagues across campus, including those without a financial background
  • Ability to work effectively under pressure and handle multiple tasks while meeting critical deadlines
  • Ability to use independent judgment in planning and controlling non-routine activities
  • High level of integrity with ability to maintain confidentiality and accept responsibility
  • High level of accuracy and strong attention to detail

Preferred Qualifications:

  • Experience within a university environment
  • Experience with Workday Finance and Payroll functions
  • Advanced skills working with Excel spreadsheets using various functions and formulas

Work Conditions:

  • Work is performed under usual office conditions with long periods of working at a desk and in front of a computer screen
  • Work involves deadlines, interruptions and handling multiple tasks
  • This is a full-time, FLSA exempt position with a normal work schedule of 8:30am to 5:00pm, Monday through Friday; contingent upon activities or payroll needs and technological supports, occasional evenings and weekend hours may be expected

Education Requirements:

Certification Requirements:

Job Posting End Date (if date is blank, posting is open ended):

To apply, visit

Furman is an Equal Opportunity Employer committed to increasing the diversity of its faculty and staff. The University aspires to create a community of people representing a multiplicity of identities including gender, race, religion, spiritual belief, sexual orientation, geographic origin, socioeconomic background, ideology, world view, and varied abilities. Domestic partners of employees are eligible for comprehensive benefits.

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert