Sr. Grants & Contracts Analyst

The Department of Neurology is seeking aSenior Grants & Contracts Analyst who will work closely with the Division of Brain Injury Outcomes (BIOS) leaders to provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This position reports to the BIOS Faculty and leadership.

Specific Duties & Responsibilities:

The Sr. Grants & Contracts Analyst will work independently the majority of the time, with support from BIOS leadership, Principal Investigators and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. The Grants & Contracts Analyst will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research/administrative professionals inside and outside of the university.

This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts. These grants, contracts and awards may involve detailed budgets, subawards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, subawards from other institutions on their federal pass-through grants and Pharmaceutical company clinical trials. Responsibilities include:

• Lead day-to-day financial functions to include sponsored accounting of pre-award and post-award budgeting
• Coordinating and performs activities related to the submission of grant proposals
• Creating sponsored budgets and budget justifications for grant submission to various funding entities Participate in program development and technical strategic planning
• Ensure smooth implementation of new trials from conception through study activation
• Organize contractual activities in support of project timelines and goals
• Develop financial policies and procedures, work plans to achieve assigned project goals, and collaborate policies and plans with other finance personnel
• Develop templates as needed to produce financial reports, analyze budget patterns, project expenditures, and prepare budgets
• Develop financial SOPs as needed
• Work closely with the Consult Team and Cores to ensure all documents are complete prior to study/trial activation
• Complete and maintain professional documentation for projects and deliverables
• Assist with the analysis of projects, including productivity and fiscal performance and operational and strategic planning
• Interpret contracts, master agreements, and financial transactions and events for non-financial staff.
• Assist subrecipients in determining allowability and allocability of costs
• Assign projects and review on a monthly basis, assessing funding requirements, sub-awards, and contract cash and financial commitments
• Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required
• Monitor actual expenditure levels against budgets and funding obligations
• Make budget adjustments, and other cost improvement measures, as required
• Coordinate the preparation of and interpret monthly and quarterly financial reports for TIC senior and key personnel review
• Process local and international invoices from vendors/subcontractors
• Process reimbursements for BIOS staff members-travel, miscellaneous reimbursements
• Processing eforms for BIOS staff members to appropriately report effort for fiscal year
• Provide ad-hoc reports to clients as requested
• Develop financial report formats for forecasting, trend and results analysis
• Prepare detailed annual budgets
• Provide the required financial information in support of the budgeting processes related to the TIC seven-year plan
• Keep abreast of laws and regulations that apply to sponsored projects and designated funds
• Provide guidance regarding the interpretation of applicable contract, grant and cooperative agreement terms and conditions, as well as other administrative rules, cost principles under OMB (including A-21, A-133, A-110), 22CFR226, 22CFR228, and FAR

This description is a general statement of required major duties and responsibilities performed on a regular and consistent basis by the incumbent. It should not be held to exclude other duties not mentioned that are similar in nature and level of difficulty.

Minimum Qualifications (Mandatory):

• Bachelor Degree required.
• Requires a minimum of two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Special Knowledge, Skills & Abilities:

• The successful candidate will be expected to operate independently, with guidance provided by BIOS faculty and staff.
• This position requires a high degree of independent action and adherence to strict timelines.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to prioritize own work and work of others as needed.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
• Demonstrated ability to coordinate projects independently and work constructively as part of a team.
• Ability to work collegially with small, close-knit teams.
• Ability to maintain confidentiality.
• Strong interpersonal and communication skills, both oral and written.
• Demonstrated experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting needed.
• Proficiency in all Microsoft Office applications and SAP preferred.
• Previous experience working in clinical trials strongly preferred.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, DOD and Pharmaceutical companies strongly preferred.

Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $59,870 - $82,250 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: School of Medicine Campus
Department name: ​​​​​​​SOM Neuro BIOS
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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