HR Associate

Northeastern University
Massachusetts, United States
Salary Not specified
Posted date
Sep 30, 2021

View more

Position Type
Faculty Positions, Business & Management, Other Business & Management
Employment Level
Employment Type
Full Time

HR Associate

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
The College of Social Sciences and Humanities is a leader in the Experiential Liberal Arts. The College is strongly committed to fostering excellence through diversity and enthusiastically welcomes applications from members of groups underrepresented in higher education administration.

Reporting to the Associate Director for Faculty Affairs and Human Resources Administration in the College of Social Sciences and Humanities Office of the Dean, the Human Resources Associate serves as lead administrator on several key processes and is responsible for coordinating, preparing, and tracking human resources transactions for employees in the college. The HR Associate works closely with and cross-trains with a second HR Associate. This individual must be a relationship-builder, working with central HR and a portfolio of assigned units.

The HR Associate is the lead on a portfolio of HR activities for specific units within the college, including visiting scholar and student appointments, temporary nonstudent hiring, payments for off-contract teaching, Time Tracker and I-9 compliance. The HR Associate will initiate HR transactions for full-time faculty and track personnel information including tenure eligibility, sabbatical eligibility, leaves, etc. They will provide support for visa processing and faculty tenure and promotion cases.

The HR Associate manages HR and faculty affairs transactions including, but not limited to the following: job requisitions and hiring paperwork, including appointment letters for new faculty and staff; grant-funded hiring and renewals, staff appointments, visiting appointments (paid and unpaid), and temporary non-student appointments; timely renewal of grant-funded appointments; training new departmental staff on HR processes; personnel transactions such as terminations and job changes; and part time faculty hiring, onboarding and payment. The HR Associate works closely with the Associate Director on all of these transactions and other faculty and staff needs. The HR Associate also works with new hires to complete the online I-9 process; tracks extra compensation payments for teaching; and prepares timely reports.

Other responsibilities include auditing payroll, staying abreast of the latest Human Resources and University policies and procedures, cross-training as back up for the Associate Director and the HR Associate. The individual also assists the Associate Director, the Associate Dean of Administration and Finance, and the Associate Dean of Academic Affairs, Diversity, and Inclusion with annual performance management and merit process and other personnel tasks as necessary including maintaining the college's personnel files and databases.

As the university shifts many of the HR systems to Workday in 2022, the HR Associate will learn the new systems and transition processes to Workday as part of a team effort.

Bachelor's degree and at least four years of administrative experience, with preference for experience in human resources and higher education, are required. Master's degree preferred. Excellent software skills, including Word and Excel, and database experience are required. Excellent interpersonal and communication skills are required as well as an attention to detail. This person must be able to work independently, to use tact and good judgment, to maintain confidentiality, and to prioritize and adhere to deadlines. Experience with Workday and the ability to quickly learn university systems are a plus.

Preferred Qualifications:

Salary Grade:

Additional Information:
This position will be based on Northeastern's Boston campus, and one or more days will likely be remote.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

To apply, visit


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