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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Sep 29, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs
Salary Band
Not specified
Employment Type
Full Time
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Job no: 235041-US
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing

Position Summary:

This position provides a variety of fiscal and administrative support to the Department of Pathobiological Sciences (PBS) in the School of Veterinary Medicine. The department has a variety of complex funds, and payroll personnel include faculty, academic and university staff, LTE, graduate students and student hourly. Funding sources for the departments include 101, 133, 135, 136, 142, 144, 150 and foundation accounts. This position is responsible for following Federal, State, University and School of Veterinary Medicine (SVM) policies and procedures while processing various fiscal transactions.
Responsibilities include interpretation and knowledge of a broad variety of projects and accounting transactions, resolving problems relative to fiscal matters along with implementing operational and procedural changes to improve efficiency. The position requires good written and oral communication skills and the ability to establish and maintain effective working relationships with UW faculty/staff, and administrative offices. The ability to work independently, to exercise sound judgment and discretion, in developing, applying and interpreting UW financial policies and procedures is imperative. The Financial Specialist duties are performed under general supervision of the Department Administrator in compliance with university and agency guidelines within established procedures.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree in finance, accounting, business administration, or related field preferred.

Minimum Years and Type of Relevant Work Experience:

Two years of relevant work experience
Experience using a financial and research administration software such as WISPER, WISER
Experience with fund accounting
Experience in a university research environment
Knowledge of applicable federal, state, and other sponsor regulations related to sponsored projects.
Experience analyzing budgets and interpreting complex contracts, regulations, and guidelines.
Ability to establish and maintain effective working relationships with faculty and administrative staff.
Excellent written communication skills and attention to detail as demonstrated by application materials
Extensive knowledge of Outlook, Word, Excel, Internet, and Adobe Acrobat
Ability to work independently as well as demonstrated ability to work in a team environment
Knowledge and skills to effectively interact with people from diverse backgrounds including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, physical and cognitive ability, sexual orientation, and other aspects of human diversity



Work Schedule:

Monday-Friday 7:45 am-4:30 pm

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $26.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To begin the application process, click the button.

You will be asked to provide a cover letter and resume addressing your skills and experience as they relate to the qualifications and duties in this job description. Please keep in mind, applicants need to articulate all required qualifications in their cover letter and/or resume. Applicants who have preferred qualifications should share those too in the cover letter and/or resume. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

As applicants move on to next steps in the process, they will be asked to provide names and contact information (e-mail address, phone number, and mailing address) of at least three references.

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.


Elena Ungur
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 29 2021 Central Daylight Time
Applications Close: Oct 28 2021 11:55 PM Central Daylight Time

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