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Finance and Grants Specialist (17444)

American University
District of Columbia, United States
Salary Not Specified
Posted date
Sep 30, 2021

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Position Type
Faculty Positions, Business & Management, Business Administration, Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Grants & Contracts, Student Affairs, Financial Aid
Salary Band
Not specified
Employment Type
Full Time
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The Finance and Grants Specialist is responsible for providing support to the Assistant Director and to faculty in processing payments and ensuring compliance with all relevant policies and procedures in relation to grants at the post-award stage. The incumbent will prepare and assist with the accounting entries needed to ensure accurate financial records are maintained for grants and are available to PIs as needed, and to analyze post-award grant spending and budget projections. This position will serve as a post-award first point of contact for departmental administrators and other colleagues from across SPA and will provide training in processes and procedures as needed.

Essential Functions
  1. Financial Administration: Conducts regular reviews of post-award accounts to ensure that financial transactions are completed successfully and accurately, using the various tools available through AU (Ellucian Colleague, BI, EagleData, etc). Runs, creates, and reviews budget reports, analyzes data and prepares budget projections as well as individualized financial reports upon request and in conjunction with the Assistant Director; Assists Assistant Director in conducting reviews of sponsored projects to ensure financial compliance; Assists with responding to audit requests; Processes and tracks journal entries and cost transfers relating to post-award activities. Monitors and reconciles clearing accounts on a monthly basis. Proactively recognizes potential issues and notifies supervisor in the event of new or unusual problems or issues that arise.
  2. Coordination of Financial Transactions: Organize, Reviews, approves, and initiates financial transactions actions related to post-award activities such as reimbursements, invoices, speaker payments and credit card approvals/reconciliations related to post-award grants; Reviews financial transactions and ensures they comply with University policies, procedures, and best practices and raises any issues to the attention of the Assistant Director and/or PI as appropriate; Responsible for reviewing financial transactions for budgetary compliance, proactively addresses and resolves potential issues, and provides recommendations to a number of different stakeholders; Responsible for ensuring compliance with record retention and other legal and contractual administrative obligations
  3. Interdepartmental Working Relationships and Training: Establishes, develops, and maintains constructive and cooperative working relationships with faculty and/or staff both within SPA and across AU. Provides training to staff and faculty as appropriate on processes and procedures necessary to incur and record financial transactions and to understand necessary budget reports for managing grant budgets. Instigates a program of monthly meetings with departmental admins to provide additional support in relation to grants.
  4. Other Duties: Supports the SPA Budget team as needed. Performs other duties and responsibilities as assigned.

Work Environment
  • Hybrid working will be offered.
  • Current expectation is 2/3 days a week on campus, post training, with 3/2 days per week working remotely.
  • This may change depending on business needs.
Position Type/Expected Hours of Work
  • Full time
  • Coordinator/Analyst B
  • Non-Exempt
Required Education and Experience
  • Associate's degree (or equivalent) in Business Administration or other related field
  • 2-4 years of relevant experience

Preferred Education and Experience
  • Bachelor’s degree in Business Administration or other related field.
  • 3-5 years of relevant experience
  • Knowledge of academic institutions and familiarity with the various divisions and offices within (and the respective functions of) large organizations.
  • Prior experience in a university setting.
  • Familiarity with financial and personnel software and databases, including Colleague Financial, MicroStrategy Business Intelligence, and SharePoint.
Additional Eligibility Qualifications
  • Excellent interpersonal and communication skills, with experience in all MS Office applications.
  • Strong analytical skills and attention to detail.
  • Strong time management skills with the ability to organize and plan work to deal with multiple competing priorities and tasks.
  • Ability to recognize potential problems and address them proactively is required.
  • Must be able to work both independently and as part of a highly collaborative team.
  • Hiring offers for this position are contingent on successful completion of a background check
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.
  • Click here to learn about American University's unique benefit options
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Current American University Employees:

If you are a current full-time or part-time staff member at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us:

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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