Executive Assistant for the Office of Enrollment
Chatham University has an immediate opening for an Executive
Assistant in the University's Office of Enrollment
The Executive Assistant for the Office of Enrollment Management is
a detail-oriented, highly organized, and technically proficient
professional who is responsible for assisting the Vice-President
and enrollment management leadership team in the daily operations
of the department.
This position works directly with the Vice President for Enrollment
Management, AVP for Financial Aid, AVP for Graduate Admission, and
Director of Undergraduate Admission to manage the business
functions of the office and ensure the physical space and
supporting infrastructure is maintained with keen attention to
detail and a level of high customer service.
This vacant position will add to Chatham's mission "to prepare
students to build lives of purpose, value and fulfilling work...by
preparing graduates to be informed and engaged citizens in their
communities; to recognize and respect the diversity of culture,
identity, and opinion; and to live sustainably." Building on this
mission, Chatham is committed to creating a supportive and
inclusive learning, living and working environment for all members
of the campus community. Learn more at: www.chatham.edu
Key Duties and Responsibilities:
- Manage the daily operation of the office, ensuring that
priority projects and processes are completed effectively, on time,
and on budget.
- Ensure compliance with budget parameters, efficiently process
purchase orders, check requests, manage office supplies and
recruitment materials. Establish and enhance systems that undergird
the fiscal responsibility of the office.
- Assist with the selection, training, scheduling, assigning
work, monitoring hours, and performance of the student assistants
and interns who work in the office of enrollment management.
- Some evening and weekend duties related to enrollment events
may be required.
- Coordinate aspects of training for new hires, including but not
limited to, new staff paperwork, new staff training schedules,
training manuals, division flowcharts, and employee lists.
- Oversee the Enrollment team buildings and division assigned
vehicles including communication with maintenance, housekeeping,
facilities, and public safety in order to sustain general upkeep
- An Associate's Degree or its equivalent is required. A
bachelor's degree is preferred.
- Minimum five years' experience in a professional setting;
ideally a college or university with demonstrated success in
communication, organization, project management, and
problem-solving is preferred.
- A valid driver's license is required.
Founded in 1869, Chatham University has an enrollment of over 2,200
students across over 60 undergraduate and graduate programs in our
areas of excellence: sustainability & health, the arts &
sciences, and business & communications. Chatham has
consistently been named a College of Distinction and a "Best
College" by U.S. News & World Report,
and--as the alma
mater of environmental icon, Rachel Carson (Class of '29)--is
perennially ranked as one of the greenest colleges in the United
States by Sierra Magazine
and the Princeton
Chatham consists of the School of Health Sciences; the Falk School
of Sustainability & Environment; the School of Arts, Science
and Business; and the School for Continuing & Professional
Located in Pittsburgh, PA--one of the country's most livable cities
and great college towns--Chatham is spread across three distinct
locations: the historic arboretum, Shadyside Campus; Chatham
Eastside in the fast-growing East End; and Eden Hall Campus, one of
the world's most sustainable campuses.
For a complete job description and to apply visit:
Follow the instructions to complete the application
To ensure full consideration, please submit a cover letter
addressing the qualifications of the position, professional resume,
and contact information for three professional references.
Chatham University offers a competitive salary, an excellent
benefits package, including tuition remission for qualified
personnel, and a generous retirement plan.
Chatham University is an Equal Opportunity Employer with a
strong commitment to diversity, inclusion, and equity. Women,
veterans, individuals with disabilities, and members of other
underrepresented groups are highly encouraged to apply. Chatham
University does not discriminate on the basis of race, color,
religion, gender, gender identity, gender expression, sexual
orientation, age, or national origin