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Executive Assistant for the Office of Enrollment Management

Chatham University
Pennsylvania, United States
Salary Not Specified
Posted Date
Sep 30, 2021

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Position Type
Faculty Positions, Business & Management, Management, Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Employment Type
Full Time
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Chatham University

Executive Assistant for the Office of Enrollment Management

Chatham University has an immediate opening for an Executive Assistant in the University's Office of Enrollment Management.

The Executive Assistant for the Office of Enrollment Management is a detail-oriented, highly organized, and technically proficient professional who is responsible for assisting the Vice-President and enrollment management leadership team in the daily operations of the department.

This position works directly with the Vice President for Enrollment Management, AVP for Financial Aid, AVP for Graduate Admission, and Director of Undergraduate Admission to manage the business functions of the office and ensure the physical space and supporting infrastructure is maintained with keen attention to detail and a level of high customer service.

This vacant position will add to Chatham's mission "to prepare students to build lives of purpose, value and fulfilling preparing graduates to be informed and engaged citizens in their communities; to recognize and respect the diversity of culture, identity, and opinion; and to live sustainably." Building on this mission, Chatham is committed to creating a supportive and inclusive learning, living and working environment for all members of the campus community. Learn more at: .

Key Duties and Responsibilities:
  • Manage the daily operation of the office, ensuring that priority projects and processes are completed effectively, on time, and on budget.
  • Ensure compliance with budget parameters, efficiently process purchase orders, check requests, manage office supplies and recruitment materials. Establish and enhance systems that undergird the fiscal responsibility of the office.
  • Assist with the selection, training, scheduling, assigning work, monitoring hours, and performance of the student assistants and interns who work in the office of enrollment management.
  • Some evening and weekend duties related to enrollment events may be required.
  • Coordinate aspects of training for new hires, including but not limited to, new staff paperwork, new staff training schedules, training manuals, division flowcharts, and employee lists.
  • Oversee the Enrollment team buildings and division assigned vehicles including communication with maintenance, housekeeping, facilities, and public safety in order to sustain general upkeep and appearance.
  • An Associate's Degree or its equivalent is required. A bachelor's degree is preferred.
  • Minimum five years' experience in a professional setting; ideally a college or university with demonstrated success in communication, organization, project management, and problem-solving is preferred.
  • A valid driver's license is required.
Founded in 1869, Chatham University has an enrollment of over 2,200 students across over 60 undergraduate and graduate programs in our areas of excellence: sustainability & health, the arts & sciences, and business & communications. Chatham has consistently been named a College of Distinction and a "Best College" by U.S. News & World Report, and--as the alma mater of environmental icon, Rachel Carson (Class of '29)--is perennially ranked as one of the greenest colleges in the United States by Sierra Magazine and the Princeton Review.

Chatham consists of the School of Health Sciences; the Falk School of Sustainability & Environment; the School of Arts, Science and Business; and the School for Continuing & Professional Studies.

Located in Pittsburgh, PA--one of the country's most livable cities and great college towns--Chatham is spread across three distinct locations: the historic arboretum, Shadyside Campus; Chatham Eastside in the fast-growing East End; and Eden Hall Campus, one of the world's most sustainable campuses.

For a complete job description and to apply visit:

Follow the instructions to complete the application process.

To ensure full consideration, please submit a cover letter addressing the qualifications of the position, professional resume, and contact information for three professional references.

Chatham University offers a competitive salary, an excellent benefits package, including tuition remission for qualified personnel, and a generous retirement plan.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.

Full Job Description
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