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Secretary 2, Part-time

Linn-Benton Community College
Oregon, United States
Salary Not Specified
Posted date
Sep 29, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Academic Advising & Academic Support Services, Student Activities & Services
Employment Type
Part Time
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Posting Number: 0600960-NC Position Type: Classified, Part-time Position Title: Secretary 2, Part-time Division/Department: Learning Center Location Albany Campus, Albany, OR Job Summary:
Provides support to the staff and director of the Learning Center. Greets students (remotely and/or in person), guides students to the services they seek, and answers student questions. Provides back-up support to the Learning Center staff. Required Qualifications:
Education and Experience: Position requires a high school diploma or equivalent plus a minimum of one year full-time secretarial experience or equivalent secretarial education.

Knowledge and Skills: Requires basic knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques and letter and report writing. Requires knowledge of proper English usage, grammar, spelling, punctuation and basic arithmetic skills. Must be skilled in using standard office machines, including computers and word processing, spreadsheet and database applications. Requires good planning, customer relations and communication skills.

Abilities: Requires the ability to perform the duties of the position efficiently and effectively with minimum supervision. Must be able to perform routine office and secretarial work with speed and accuracy. Must be able to learn, interpret, explain and apply knowledge of the college and department organization, operations, programs, functions and special department terminology. Requires the ability to plan, organize and prioritize work in order to meet schedules and time lines. Requires the ability to communicate with students, staff and faculty using tact, diplomacy and courtesy. Requires the ability to understand and interpret staff instructions, assess and respond appropriately to the learning-related needs of diverse students, and to shift rapidly and easily from student to student as they work on course assignments. Requires ability to maintain confidentiality.

Preferred Qualifications: Physical Requirements and Working Conditions:
Requires good hand, arm, and finger dexterity to operate computer keyboard, typewriter or other office equipment. Requires visual acuity to read words and numbers. Requires speaking and hearing ability sufficient to hear over phone and carry on routine conversations.

Work is performed in an open office setting with minimal exposure to safety or health hazards. Substantial time is spent working at a computer. Essential Duties:
  1. Composes and types, using word processing, a wide range of materials. Makes copies. May be assigned various projects and tasks from department faculty and staff.
  2. Performs receptionist duties. Answers phones and monitors digital channels, provides information and assistance on a variety of matters requiring detailed knowledge of rules, procedures, policies, precedents and activities of the Learning Center.
  3. Provides office support to include working with confidential student files and information, monitoring department office supplies inventory and ordering supplies, opening and distributing mail. Prepares facility work order requests.
  4. Assists director with collecting and compiling statistical student data.
  5. Provides backup customer service support for the Learning Center staff.
  6. Coordinates and communicates with leads in Tutoring, Academic Coaching, Writing Center, and other Center staff in supporting student success. Refers students to and/or helps them schedule appointments with appropriate campus resources.
  7. Maintains a neat and supportive learning environment. Enforces noise, safety protocol, computer use, and food guidelines. Keeps records of student usage and makes recommendations for changes. Keeps current hours posted.
  8. Provides assistance to students using computers for learning activities.
  9. Performs other related duties as assigned.
Applicant Instructions:
Please complete the online application and upload or attach the following required documents:
  1. Resume
  2. Cover Letter

Transcripts from a non-U.S. college or university must be accompanied by an international credential agency evaluation. Please see “Academic Transcript Information” on the Employment Opportunities home page for more information and a list of agencies which perform this service.
Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.
U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran’s consideration. Proposed Start Date: 10/18/2021 Full-time or Part-time Part-time Number of hours/week: vary Posting Date: 09/29/2021 Closing Date: 10/14/2021 Open Until Filled: Yes Special Notes to Applicants:
As a condition of employment, all new employees are required to be compensated via direct deposit.

LBCC is an Equal Opportunity Educator and Employer.

LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more information, please LBCC Bilingual Pay Incentive Administrative Policy or the Classified Association Agreement . Salary Grade 12 Salary/Rate
$13.65 per hour Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this position? Please select one.
    • Mid-Valley Sunday Newspaper
    • Lebanon Express Newspaper
    • Oregonian Newspaper
    • Latinos in Higher Education
    • HERC-Higher Education Recruitment Consortium
    • Chronicle of Higher Education Online
    • State Employment Department
    • LBCC Employment Opportunities Website
    • Eugene Register Guard Newspaper
    • Other Online Website (specify below)
    • Other (specify below)
  2. * If you selected other above, please specify the website or other resource from which you learned of the position.

    (Open Ended Question)

Required Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Academic Transcript
  2. U. S. Veteran Proof of Honorable Discharge DD-214, Copy 4
  3. Academic Transcript 2
  4. Academic Transcript 3
  5. Academic Transcript 4

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