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Administrative Assistant, Academic Affairs

Employer
Helene Fuld College of Nursing
Location
New York, United States
Salary
Salary Commensurate with experience
Posted date
Sep 29, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Faculty Affairs
Employment Level
Administrative
Salary Band
Commensurate with Experience
Employment Type
Full Time
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The Administrative Assistant for Academic Affairs works collaboratively with Management and Faculty reporting to the Associate Dean and provides administrative support to the Faculty.

Essential Functions

  • A key figure within the Clinical Placement team and will be a liaison between medical facilities and Faculty/Staff
  • Serves as a Front Desk Representative with the Faculty Suite and fields Student questions
  • Handles highly confidential information and documents in a professional manner.
  • As directed, prepares and assembles agendas, packets, and other pre-meeting materials
  • Takes and distributes meeting materials as assigned.
  • Establishes and maintains institutional files and records.
  • Provides support to committees/councils and special projects, as assigned.
  • Provides secondary support to the President’s office.
  • Performs other duties as assigned.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job position operates in a professional office environment. This role routinely uses standard office equipment, such as computers, phones, and software.

Position Type and Hours of Work

This full-time position has scheduled days and work hours of Monday through Friday between the hours of 9:00 AM and 5:00 PM.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. More details about other duties can be found in the HFCN Employee Handbook. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement

Helene Fuld College of Nursing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Essential Functions

  • A key figure within the Clinical Placement team and will be a liaison between medical facilities and Faculty/Staff
  • Serves as a Front Desk Representative with the Faculty Suite and fields Student questions
  • Handles highly confidential information and documents in a professional manner.
  • As directed, prepares and assembles agendas, packets, and other pre-meeting materials
  • Takes and distributes meeting materials as assigned.
  • Establishes and maintains institutional files and records.
  • Provides support to committees/councils and special projects, as assigned.
  • Provides secondary support to the President’s office.
  • Performs other duties as assigned.
  • Minimum of five years of progressively responsible administrative support experience
  • Demonstrated experience making sound decisions that affect a work unit or team
  • Demonstrated experience in a role requiring diverse problem-solving methods in a variety of situations
  • Demonstrated experience in Microsoft Outlook, PowerPoint, Word, and Excel
  • Demonstrated ability in providing customer service to individuals of diverse backgrounds

Preferred Qualifications:

  • Bachelor's degree
  • Demonstrated experience working at the executive level
  • Higher Education experience
  • Experience with onboarding Students and Faculty at Medical Facilities

Competencies

  • Critical Competencies: Service focus, Time utilization, Quality of Work
  • Very Important Competencies: Communication, Continuous improvement
  • Important Competencies: Collaboration, Adaptability

Compensation

  • Salary competitive with those at similarly situated institutions.
  • Comprehensive benefits package including healthcare, retirement, and more
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