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Manager of Finance and Business Operations

Employer
University of Colorado Boulder
Location
Colorado, United States
Salary
Salary Not Specified
Posted date
Sep 28, 2021

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Position Type
Faculty Positions, Business & Management, Business Administration, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Financial Affairs
Salary Band
Not specified
Employment Type
Full Time
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Job Summary

The Department of Integrative Physiology encourages applications for a Manager of Finance and Operations ! This position reports directly to the Chair. In this capacity, the position will provide high level budgetary, financial, policy, and administrative support to the Chair. This position is primarily responsible for oversight and policy related to department operations, including, finance and human resources. This position engages in long-term strategic projects, planning in consultation with the Chair and Associate Chairs in addition to supervising business office staff.

This position will apply knowledge, and interpret principles, rules, regulations, policies, precedents, and other guidelines specific to the College of Arts and Sciences, the University of Colorado Boulder, and the State of Colorado in order to analyze needs, resolve problems, answer questions, and provide information. The manager will advise on technical issues and ensure timely and effective delivery of department, college, university services to faculty, staff, and student employees. Further, the person in this position must possess excellent communication and organizational skills and have the ability to successfully manage multiple self-directed projects that may, at times, have competing priorities. Thus, the individual in this position must have a strong administrative background and excellent skills in business administration, fiscal and personnel management.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

At the Department of Integrative Physiology, we study organisms as functioning systems of molecules, cells, tissues, and organs. This emphasis on whole-body function, and its applications to human health and disease, has made Integrative Physiology the largest undergraduate major at CU-Boulder. Our Ph.D. program was recently ranked 9th out of 63 physiology programs in the country. Our diverse faculty includes several who have joint affiliations with the Institute for Behavioral Genetics and the Center for Neuroscience, as well as clinical divisions at the CU-Anschutz medical campus.

For a video introduction to the Department and our mission/vision and diversity statements, see the About Us page.

What Your Key Responsibilities Will Be

Faculty Personnel Management
  • Serve as the primary point of contact for new faculty with respect to university and departmental policies; general payroll questions; in-house travel and research grants; travel authorization and reimbursement; start-up funds; research accounts; faculty computer purchase program; and office space.
  • Schedules meetings and compiles information for departmental Salary Committee for annual merit evaluation of faculty.
  • Maintains and disseminates current and accurate versions of departmental faculty rules.

Staff Personnel Management and Supervision
  • Manage and supervise the department Business support staff ensuring all operational needs are satisfied.
  • Responsible for hiring decisions, training, leave approval, performance management, evaluations, and disciplinary actions involving employees.
  • Coordinates the daily activities of the work unit by prioritizing and monitoring work flow.
  • Coordinates and is aware of the status of projects/tasks that directly relate to the activities of the work unit.
  • Reviews work for accuracy as needed and ensure deadlines are met.

Financial Management
  • Fiscal Oversight
    • Oversees the financial operations of the department. Maintains and monitors the following accounts:
      • General fund accounts;
      • Auxiliary accounts;
      • Grant accounts;
      • Sponsored Projects;
      • Gift accounts.
    • Collaborates and advises the Chair with monthly and yearly budget planning to align spending.
      • Provides ad hoc reports from PeopleSoft, Cognos, etc. when requested.
    • Evaluates and forecasts departmental accounts on an ongoing basis to monitor the resources available for operations and special projects.
    • Analyze business operations for programmatic and fiscal efficacy and implement changes.
  • Budget
    • Ensure compliance with approved budgets and policies, procedures, rules, and regulations.
    • Review and forecast budgets for all accounts to include:
      • Working with the chair and associate chairs to plan and forecast funding for instruction.
      • Working with faculty to plan and forecast income and expenses for research grants and auxiliary operations such as conferences.
      • Providing status reports to Principal Investigators on all projects held by the individual investigator.
      • Manage faculty startup accounts ensuring that they are funded according to the terms of their agreements.
      • Monitors gift funds and donor contact analyzes and makes projections regarding endowment earnings/losses and spending practices. This position will decide if and when to turn off the reinvestment option and inform the chair.
      • Exerting expenditure control and enforcing ethical standards for the expenditure of funds, and making budgetary decisions in the chair’s absence.
    • Analyzes demand and prepares budget projections for department instructional fund and manages the related budget.
    • Determines actions to protect budgets resolves deficits, and provides for unexpected or unique expenses. Ensure Department commitments are processed.
    • Decides when to open or close new or unused speed types (ST), decides what ST is most appropriate for unusual and unexpected expenses, decides when to transfer budgets, revenues, and expenses to best support the needs of the department.
  • Expenditures
    • Provides revenue and expense tracking, analysis, and makes recommendations for Undergraduate and Graduate Programs on a regular basis to monitor the resources available for ongoing operations and special projects.
    • Provide oversight for all accounting, purchasing, and payroll functions to ensure compliance with approved budgets and policies, procedures, rules, and regulations.
    • Authorizes expenditures. Responsible for purchasing, procurement, and buying and contracting. Maintains budget files so that they are accessible and explicable in case of examination or audit by university officials.
    • Initiates payroll corrections, manages salary deficits, runs reports in HRMS and A&S portal as needed.
  • Relationship Management
    • Liaise with related budget offices including the College’s Budget Office, Office of Contract and Grants, HR Service Center Bursars, etc.
    • Compile information requested by the campus budget office or others.
    • Reviews monthly and yearend statements, authorize accounts payable vouchers, purchase orders, transfer of funds forms, etc. for the Financial Service Center (FSC) Works with the FSC, authorizes and conducts financial transfers between departmental accounts, and into and out of the department.

Administrative Management
  • Advises chair on departmental procedures and provides background information to departmental administrators and departmental committees that report to the chair.
  • Oversee a collective procedural, policy, and judgment record/resource in order to provide department continuity.
  • Ensure operational needs are met by assessing the strengths and development needs of staff.
  • Analyze department resources to align with department goals and vision.
  • Continually analyze processes, workflow, and operations to improve efficiency, compliance, and outcomes.
  • Create an effective operation by promoting collaboration and cross-training among the staff.
  • Conducts regular staff meetings. Mentor, coach, and ensure professional development opportunities. Engage staff in collaborative problem solving.
  • Manages and delegates additional duties as needed to meet department needs.
  • Comment on and contribute to university-wide and campus policy as appropriate.
  • Collaborate and coordinate with other administrative offices as needed to manage the implementation of new systems or ensure compliance with new policies.

Other Duties as Assigned
  • Support the chair, faculty, instructors, and other staff as needed.
    • For example, in some cases serve as “back-up” when someone is on vacation.


What You Should Know

We anticipate this position will support a hybrid format (in-person and remote work), and anticipate that likely this role will support more than 50% of time in-person.

We may have multiple openings available.

What We Can Offer

  • The hiring range is $68,000.00 - $70,000.00.
  • Relocation assistance may be available per department guidelines.


Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be collaborative. Be pioneering. Be Boulder.

What We Require

  • At least a bachelor’s degree or equivalent combination of education and experience may substitute.
  • 2+ years of job related experience.
  • Two years of job related experience include two years of supervisory experience and managing complex budgets with multiple funding sources.


What You Will Need

  • Excellent customer service.
  • Excellent written and oral communication skills.
  • Strong analytical, problem-solving, and interpersonal problem-solving skills.
  • A high degree of professionalism and ability to maintain confidentiality.
  • Ability to work effectively in a working environment with multiple interruptions.
  • Ability to build and maintain positive and cooperative working relationships.
  • Ability to work independently and as a member of a team. Organizational skills and ability to manage multiple complex priorities.
  • Proficiency using Microsoft Suite, Word, and Excel.
  • Proven ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.
  • Solid understanding of complex human resources information and management systems in a regulatory framework.
  • Proven track record of communicating effectively and building and maintaining relationships at all levels of the organization.


What We Would Like You To Have

  • 3+ years of progressively increasing experience in financial management, operations, supervision, and human resources.
  • Experience working within a regulatory framework.


Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

The position is open until filled. Review of applications will begin October 27, 2021 .

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: recruiting@colorado.edu


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