The Department of Integrative Physiology
applications for a Manager of Finance and Operations
position reports directly to the Chair. In this capacity, the
position will provide high level budgetary, financial, policy, and
administrative support to the Chair. This position is primarily
responsible for oversight and policy related to department
operations, including, finance and human resources. This position
engages in long-term strategic projects, planning in consultation
with the Chair and Associate Chairs in addition to supervising
business office staff.
This position will apply knowledge, and interpret principles,
rules, regulations, policies, precedents, and other guidelines
specific to the College of Arts and Sciences, the University of
Colorado Boulder, and the State of Colorado in order to analyze
needs, resolve problems, answer questions, and provide information.
The manager will advise on technical issues and ensure timely and
effective delivery of department, college, university services to
faculty, staff, and student employees. Further, the person in this
position must possess excellent communication and organizational
skills and have the ability to successfully manage multiple
self-directed projects that may, at times, have competing
priorities. Thus, the individual in this position must have a
strong administrative background and excellent skills in business
administration, fiscal and personnel management.
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.
Who We Are
At the Department of Integrative Physiology, we study organisms as
functioning systems of molecules, cells, tissues, and organs. This
emphasis on whole-body function, and its applications to human
health and disease, has made Integrative Physiology the largest
undergraduate major at CU-Boulder. Our Ph.D. program was recently
ranked 9th out of 63 physiology programs in the country. Our
diverse faculty includes several who have joint affiliations with
the Institute for Behavioral Genetics and the Center for
Neuroscience, as well as clinical divisions at the CU-Anschutz
For a video introduction to the Department and our mission/vision
and diversity statements, see the About Us
What Your Key Responsibilities Will Be
Faculty Personnel Management
Staff Personnel Management and Supervision
- Serve as the primary point of contact for new faculty with
respect to university and departmental policies; general payroll
questions; in-house travel and research grants; travel
authorization and reimbursement; start-up funds; research accounts;
faculty computer purchase program; and office space.
- Schedules meetings and compiles information for departmental
Salary Committee for annual merit evaluation of faculty.
- Maintains and disseminates current and accurate versions of
departmental faculty rules.
- Manage and supervise the department Business support staff
ensuring all operational needs are satisfied.
- Responsible for hiring decisions, training, leave approval,
performance management, evaluations, and disciplinary actions
- Coordinates the daily activities of the work unit by
prioritizing and monitoring work flow.
- Coordinates and is aware of the status of projects/tasks that
directly relate to the activities of the work unit.
- Reviews work for accuracy as needed and ensure deadlines are
- Fiscal Oversight
- Oversees the financial operations of the department. Maintains
and monitors the following accounts:
- General fund accounts;
- Auxiliary accounts;
- Grant accounts;
- Sponsored Projects;
- Gift accounts.
- Collaborates and advises the Chair with monthly and yearly
budget planning to align spending.
- Provides ad hoc reports from PeopleSoft, Cognos, etc. when
- Evaluates and forecasts departmental accounts on an ongoing
basis to monitor the resources available for operations and special
- Analyze business operations for programmatic and fiscal
efficacy and implement changes.
- Ensure compliance with approved budgets and policies,
procedures, rules, and regulations.
- Review and forecast budgets for all accounts to include:
- Working with the chair and associate chairs to plan and
forecast funding for instruction.
- Working with faculty to plan and forecast income and expenses
for research grants and auxiliary operations such as
- Providing status reports to Principal Investigators on all
projects held by the individual investigator.
- Manage faculty startup accounts ensuring that they are funded
according to the terms of their agreements.
- Monitors gift funds and donor contact analyzes and makes
projections regarding endowment earnings/losses and spending
practices. This position will decide if and when to turn off the
reinvestment option and inform the chair.
- Exerting expenditure control and enforcing ethical standards
for the expenditure of funds, and making budgetary decisions in the
- Analyzes demand and prepares budget projections for department
instructional fund and manages the related budget.
- Determines actions to protect budgets resolves deficits, and
provides for unexpected or unique expenses. Ensure Department
commitments are processed.
- Decides when to open or close new or unused speed types (ST),
decides what ST is most appropriate for unusual and unexpected
expenses, decides when to transfer budgets, revenues, and expenses
to best support the needs of the department.
- Provides revenue and expense tracking, analysis, and makes
recommendations for Undergraduate and Graduate Programs on a
regular basis to monitor the resources available for ongoing
operations and special projects.
- Provide oversight for all accounting, purchasing, and payroll
functions to ensure compliance with approved budgets and policies,
procedures, rules, and regulations.
- Authorizes expenditures. Responsible for purchasing,
procurement, and buying and contracting. Maintains budget files so
that they are accessible and explicable in case of examination or
audit by university officials.
- Initiates payroll corrections, manages salary deficits, runs
reports in HRMS and A&S portal as needed.
- Relationship Management
- Liaise with related budget offices including the College’s
Budget Office, Office of Contract and Grants, HR Service Center
- Compile information requested by the campus budget office or
- Reviews monthly and yearend statements, authorize accounts
payable vouchers, purchase orders, transfer of funds forms, etc.
for the Financial Service Center (FSC) Works with the FSC,
authorizes and conducts financial transfers between departmental
accounts, and into and out of the department.
Other Duties as Assigned
- Advises chair on departmental procedures and provides
background information to departmental administrators and
departmental committees that report to the chair.
- Oversee a collective procedural, policy, and judgment
record/resource in order to provide department continuity.
- Ensure operational needs are met by assessing the strengths and
development needs of staff.
- Analyze department resources to align with department goals and
- Continually analyze processes, workflow, and operations to
improve efficiency, compliance, and outcomes.
- Create an effective operation by promoting collaboration and
cross-training among the staff.
- Conducts regular staff meetings. Mentor, coach, and ensure
professional development opportunities. Engage staff in
collaborative problem solving.
- Manages and delegates additional duties as needed to meet
- Comment on and contribute to university-wide and campus policy
- Collaborate and coordinate with other administrative offices as
needed to manage the implementation of new systems or ensure
compliance with new policies.
What You Should Know
- Support the chair, faculty, instructors, and other staff as
- For example, in some cases serve as “back-up” when someone is
We anticipate this position will support a hybrid format (in-person
and remote work), and anticipate that likely this role will support
more than 50% of time in-person.
We may have multiple openings available.
What We Can Offer
- The hiring range is $68,000.00 - $70,000.00.
- Relocation assistance may be available per department
The University of Colorado offers excellent benefits
, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder
Be collaborative. Be pioneering. Be Boulder.
What We Require
What You Will Need
- At least a bachelor’s degree or equivalent combination of
education and experience may substitute.
- 2+ years of job related experience.
- Two years of job related experience include two years of
supervisory experience and managing complex budgets with multiple
What We Would Like You To Have
- Excellent customer service.
- Excellent written and oral communication skills.
- Strong analytical, problem-solving, and interpersonal
- A high degree of professionalism and ability to maintain
- Ability to work effectively in a working environment with
- Ability to build and maintain positive and cooperative working
- Ability to work independently and as a member of a team.
Organizational skills and ability to manage multiple complex
- Proficiency using Microsoft Suite, Word, and Excel.
- Proven ability to proactively analyze issues in such a way as
to foresee possible problems or concerns that may arise and to
develop possible solutions and initiate related action with little
- Solid understanding of complex human resources information and
management systems in a regulatory framework.
- Proven track record of communicating effectively and building
and maintaining relationships at all levels of the
- 3+ years of progressively increasing experience in financial
management, operations, supervision, and human resources.
- Experience working within a regulatory framework.
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
The position is open until filled. Review of applications will
begin October 27, 2021
Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs
Posting Contact Information
Posting Contact Name:
Boulder Campus Human Resources
Posting Contact Email: