Shenandoah University’s Division of Occupational Therapy is
accepting applications for Administrative Assistant positions in
Scholar Plaza - Leesburg. This is a full time, benefited position.
It will support the students and faculty with the ongoing
operations of the Masters of Occupational Therapy (MS OT)
Essential Office Functions:
Essential Requirements include:
- Responsible for main line phone and scheduled/unscheduled
visits to the office
- Scheduling courses and meetings. This includes working with
designated individuals in publishing classroom schedules which
include room assignments for classes.
- Assist faculty with concerns and problems related to office
- Serve as the main line of communication between faculty and
- Revise and maintain the following procedure manuals in
conjunction with the Program Director and staff at the primary
- ACOTE Accreditation and Policy and Procedure Manual
- OT Faculty Handbook
- OTD and MSOT Student handbook
- OTD Capstone Fieldwork handbook and MSOT Fieldwork
- Assist with the Admission process for faculty and students
- Assist in compiling and disseminating departmental reports
- Maintain and manage departmental forms
- Take and archive minutes for faculty meetings
- Responsible for tracking and maintaining departmental
- Assist faculty with all technical/media equipment
- Responsible for processing purchase requisitions, expense
forms, and other invoices
- Schedule and process travel reimbursements for faculty
- Complete and submit contract forms for honorarium and part-time
- Work with Registrar in processing catalogue descriptions of OT
courses, submit grade change forms, add/drop forms, and
troubleshoot special circumstances as needed.
- Assist faculty with textbook ordering and review copies
Knowledge, Skills, and Abilities Desired:
- An associate degree or the equivalent is required. Bachelor’s
- A minimum of two years of experience within a professional
office or academic office setting.
- Must have a working knowledge of Google Apps and Microsoft
Office applications including word processing, email, electronic
spreadsheets, and databases.
- Excellent verbal and written communication skills are
Physical demands and Work Environment:
- Ability to work collaboratively with course instructors.
- Ability to work independently without close supervision.
- Strong organizational skills.
- Ability to deal effectively and fairly with a variety of
individuals in a courteous manner.
- Ability to speak, read and write the English language
- Ability to present a positive and professional image when
representing the division and University.
- Ability to safeguard confidential information in accordance
with FERPA from intentional or unintentional disclosure.
- Ability to perform all the essential functions of this
How to Apply:
- Work is normally performed in a typical interior office
- No or very limited physical effort required, however, the
employee must occasionally lift and/or move up to 20 pounds
- No or very limited physical risks
The complete application will include a cover letter, resume and
contact information for three professional references. The review
of applications will begin immediately and continue until a
qualified candidate is selected.
Shenandoah University is committed to enriching its educational
experience and culture through the diversity of its faculty,
administration, and staff. All candidates are strongly encouraged
to include a statement in their cover letters addressing ways in
which they may be able to contribute to that commitment.
**Note: A pre-employment background check, fully vaccinated for
COVID-19 or on a University approved medical or religious
exemption, as well as a satisfactory driving record will be
required as a condition of hire.
At this time, SU is requiring that individuals within certain
groups specifically those who have high levels of contact with
others at the university or pose a greater risk to our community to
be fully vaccinated for COVID-19 by August 1 for Fall 2021 or have
at least the first dose by June 1 for groups that will be in person
this summer (with full vaccination following as soon as possible),
unless they have a SU-approved medical or religious exemption
Shenandoah University values the unique and diverse
perspectives of individuals and communities locally and globally
and seeks to foster mutual understanding in an inviting community
where individuals are welcome and respected. The university does
not discriminate on the basis of race, color, religion, sex,
pregnancy, sexual orientation, gender identity, national origin,
age, physical or mental disability, genetic information, veteran’s
status or on any other basis protected under applicable