Manager, Technology Budget & Administrative Services

Job Vacancy Announcement

Position Information

Position Title

Manager, Technology Budget & Administrative Services

Position Type

Staff

Department

Enterprise Technology

FLSA

Exempt

Union/Non Union

Non Union

Full Time or Part Time

Full Time

Grade

14

Salary Range

Hiring Salary Range

$66,281 - $72,909/Annually

Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary

Regular

Job Description Summary

The Manager, Technology Budget and Administrative Services serves as Office Manager for the Technology Budget and Administrative Services department within Enterprise Technology. The Manager is responsible for preparation of the Enterprise Technology annual operating budgets, managing recurring contracts of the department, managing technology purchases up to receipt and through to payment, serving as a liaison to other College departments and technology vendors and assisting with projects or information as deemed appropriate. Manages the administrative staff responsible for conducting research, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, and providing purchasing and payroll support.

Minimum Qualifications

1. Bachelor’s degree in Accounting, Finance, Computer Technology, Management Information Systems or related field.
2. Two years of experience in budget management.
3. Minimum of two years supervisor experience required.
4. A combination of earned education, certifications and years of experience in lieu of Bachelor’s degree.

Criteria

The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. Please ensure that your documents address the criteria listed below for this position.

1. Supervise and evaluate the Technology Budget and Administrative Services staff.
2. Manage general operation of Technology Budget and Administrative Services office.
3. Review and monitor budget cost centers to ensure availability of funds and ensure no account in the red. Eradicates deficits by maintaining balanced costs centers.
4. Create and maintain internal spreadsheets and databases containing budget and purchasing data.
5. Create and maintain budget reports, expenditure status and other budget information. Analyzes files and/or obtain information from other divisions within Enterprise Technology
6. Manages recurring contracts: obtain quotes, establish purchase requisition, maintain electronic and hard copy file, and pay invoices. Manages contracts as necessary throughout the year. Maintains internal database.
7. Manage college-wide technology purchases. Obtains and reviews quotes, clarifies any issues with vendor, establishes purchase requisition, tracks purchase through procurement process to vendor, verifies and coordinates receipt of products, goods and services, reviews and pays invoice when appropriate.
8. Resolves invoicing disputes.
9. Prepare annual capital and operating budgets. Works with the heads of each division to identifies annual needs. Prepares budget forms. Compiles and consolidates data as needed.
10. Interact, clarify and correspond with vendors. Maintains good working relationship with vendors.
    
    

KNOWLEDGE, SKILLS & ABILITIES

1. Excellent working knowledge of ERP systems as a super user, especially in the Financial System area
2. Excellent knowledge of spreadsheet and database applications.
3. Experience with budgeting, purchasing, or accounting
4. Knowledge of technology systems, applications, and vendors preferred
5. Proficiency in desktop applications in calendaring, spreadsheets, document development, project management software
6. Demonstrated ability to effectively communicate with co-workers, internal customers, and external customers directly and through e-mail and telephone.
7. Demonstrated ability to read, comprehend, retain, and follow oral and written instructions
8. Demonstrated ability to manage multiple tasks, gathers all relevant data, and makes sound decisions.
9. Demonstrated ability to pay close attention to detail, follow established policies and/or procedures.
10. Demonstrated ability to work efficiently & productively by staying organized and completing tasks in a timely manner.
11. Demonstrated ability to multitask and remain focused under deadlines.

Job Requirements

1. Applicant must be available to work Monday – Friday, 8:30 a.m. – 4:30 p.m.
2. The work schedule is subject to change based on the needs of the department.
3. Ability to communicate effectively in spoken and written standard English.
4. As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. Citizen or an alien who is authorized to work.

Is Background Check Required?

Yes

Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?

Posting Detail Information

Posting Number

PGCC167211/12

Open Date

09/28/2021

Close Date

Open Until Filled

Yes

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

Prince George’s Community College values the safety of its students, faculty, and staff. As part of that commitment, the College has announced effective October 21, 2021, all students, faculty, and staff must be vaccinated against COVID -19 or tested for the virus weekly. As a prospective or new employee, you will be required to comply with this mandate and all the necessary safety protocols, including wearing a mask. Please direct your questions related to the vaccination, testing, mask mandates, and requirements for exemptions to VMPO@pgcc.edu .

Application Status ; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best describes your level of completed education? (Education details must be included in your application.)
   • Master's Degree or above from an accredited college/university
   • Bachelor's Degree from an accredited college/university
   • Associate's Degree from an accredited college/university
   • One to two years of college credit (30 credit hours is equivalent to one year)
   • Less than 30 credits from an accredited college/university
   • High School Diploma or GED
   • None of the above
2. * Do you have two years of experience in budget management?
   • Yes
   • No
3. * Briefly describe your experience referenced in the previous question. Do not enter 'See Resume'
   
   (Open Ended Question)
   
   
4. * Do you have two years supervisory experience?
   • Yes
   • No
5. * How did you hear about this employment opportunity?
   • HERC
   • HigherEd Jobs
   • Hispanic Outlook
   • Indeed
   • Personal Referral
   • PGCC Website
   • Social Media (LinkedIn, Twitter, Facebook)
   • The Chronicle of Higher Ed
   • The Washington Post
   • Other: Please indicate below
   • Educause
6. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts
2. Letter of Recommendation 1
3. Letter of Recommendation 2
4. Curriculum Vitae
5. Certifications - See Minimum Qualifications for type