Vice Chancellor - Administrative Affairs

The University of Wisconsin-Whitewater seeks an inspiring and innovative leader to provide dynamic and visionary leadership as the Vice Chancellor for Administrative Affairs (VCAA). The VCAA serves as a senior administrator overseeing the development and implementation of administrative plans and programs in support of University values, mission, vision and goals. The scope of services performed by the VCAA impacts, supports, and reaches across every unit and function of the university.

This will be a limited appointment. Please visit here for more information: Appointment Terms & Designation of Positions

JOB DETAILS:

The VCAA serves as the chief business officer and is accountable for all business and fiscal matters of the University. The VCAA is a member of the Chancellor’s Cabinet and is responsible for the strategic direction and administrative management of financial planning and modeling, business operations, policy development, budget and budget processes, accounts payable and receivable, contract administration, human resources, risk management, and capital construction and renovation projects. The VCAA is responsible for the administration and oversight of the Division of Administrative Affairs, which includes the following departments: Facilities Planning and Management, Budget, Financial Services, Risk Management and Safety, University Police Department Services and Security, Visitor and Parking Services, and Human Resources & Diversity.

QUALIFICATIONS:

Minimum Qualifications:

• A master's degree from an accredited institution in business, management, finance, or related field
• Ten years of progressively responsible experience in higher-level business and/or administrative experience in higher education
• Proven ability to successfully lead and oversee the daily operations of a major unit or office at an institution of higher education or similar organization
• A record of successful accomplishments in developing effective strategies that uphold and promote the mission, structure and integrity of an organization
• A record of working collaboratively with others to fulfill the mission, values and strategic plan of an organization or institution
• A commitment to creating and maintaining a diverse and inclusive community for the benefit of a multicultural perspective and experience

Desired Qualifications:

• A demonstrated understanding of fiscal principles and standards in an academic environment
• A strong record of working on a collegial basis through consultative processes with other groups and offices within an organization
• A clear understanding and appreciation of the higher education governing structure and the importance of collaboration and communication on higher education issues with a variety of constituencies, including federal and state executives and legislators, board members, system administration, community members, donors, alumni, students, faculty and staff
• Prior experience in managing an organization’s financial practices, budget or business practices
• Working knowledge of the operations of a human resources office, including an understanding of employment relations, benefits and payroll, health insurance and investigating employee complaints

Knowledge, Skills and Abilities:

• Extraordinary written and verbal communication skills, organizational, and interpersonal skills
• A high level of professional integrity and work ethic
• The ability to effectively present and explain complex data to a general university audience
• Ability to lead a variety of operational areas through effective communication, influence and persuasion at all levels of an organization while balancing patience with a sense of urgency
• An innovative and forward-thinker in regard to planning, strategy and implementation
• A working knowledge of federal and state government regulations, court decisions, and higher education practices in areas applicable to this position
• Strong negotiation skills with the ability to arrive at solutions jointly with stakeholders while acting in a fair, flexible, confidential, and ethical manner at all times
• Leadership skills that include sound administrative, fiscal and operational decisions that align with an organization’s mission, identity, strategic plan and core goals
• Highly energetic and self-motivated; ability to prioritize work, develop effective policies and practices within units; ability to manage conflict in a positive and productive manner
• Willingness and ability to implement organizational change in an effective and productive manner
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

RESPONSIBILITIES:

The Vice Chancellor for Administrative Affairs reports directly to the Chancellor. This position provides visionary leadership to the University and ensures human resources, fiscal decisions and operational planning support the mission, identity, strategic plan and overall goals of the University. The VCAA:

1. Serves as a member of the Chancellor’s Cabinet and the Strategic Planning and Budget Committee. The position is also the designated university representative to the national organizations of NACUBO and CACUBO.
2. Provides administrative leadership and supervision to the staff, programs, and activities of the Division of Administrative Affairs including the following: Budget Planning and Analysis; Financial Services; Human Resources and Diversity; University Police Department and Parking Services; Campus Planning; Sustainability; Quality Assurance Improvements & Records; Risk Management and Safety; Buildings & Grounds; and Facilities, Planning and Management.
3. Establishes mission, vision, and goals for the division that support the Institution's mission, vision and strategic initiatives.
4. Develops, implements, and supervises the capital budget plan and works with UW- System Administration, Department of State Facilities, State Building Commission, Facilities Planning and Management, the City of Whitewater, and other campus constituencies in the implementation of the plan.
5. Guides the development of the institutional annual budget while engaging in open disclosure and collaborative participation, provides appropriate oversight of the budget system, and ensures that finances and budgets are managed through a transparent process in accordance with state law and generally accepted accounting standards.
6. Provides advice and counsel to the Chancellor and others, on administrative and business affairs (issues, policies, procedures, regulations, laws, operations, etc.).
7. Implements personnel policies, procedures and practices for the division that foster human resource development, effective deployment of its human resources, and assures compliance with Federal, State, UW System Administration, and UW-Whitewater personnel rules and regulations.
8. Develops and administers a contract management policy that establishes protocol and procedures for effective contract administration and management; facilitates the review of proposed contract language; and functions as the Institutional contract officer.
9. Represents the University to UW System Board of Regents, Administration, and the State on all matters pertinent to the areas of responsibility.
10. Ensures that audit requests from UW System are processed and responded to in order to ensure compliance with Board of Regents and System Administration policies and procedures.
11. Works with various constituents to develop and/or facilitate the development of administrative systems that are effective, efficient, and compatible with institutional priorities.
12. Performs various other duties and tasks, as determined by the Chancellor.

The Vice Chancellor for Administrative Affairs serves as a member of committees and working groups within the institution, UW System and the local community, at the direction of the Chancellor.

CAMPUS INFORMATION:

Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. In the fall of 2018, as a result of the University of Wisconsin System’s restructuring of the state’s 13 two-year campuses formerly known as UW Colleges, UW–Rock County began operating as a branch campus of UW–Whitewater under the new name of University of Wisconsin–Whitewater at Rock County. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. The University of Wisconsin-Whitewater Main Campus and Rock County Campus are located conveniently near Milwaukee, Madison, and Chicago, and thus offers the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs. UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. The campuses have more than 200 student organizations and UW-Whitewater is a Division III NCAA university. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.

SPECIAL NOTES:

UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

The University of Wisconsin - Whitewater has the authority to implement temporary workforce reduction and cost saving measures to address financial challenges resulting from the COVID-19 Crisis, consistent with Wisconsin law and Board of Regents, UW System, and UW-Whitewater policy and procedure.

TO ENSURE CONSIDERATION:

Applications received by October 29, 2021 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or hrstudent@uww.edu.

For questions regarding this position, please contact:

Rori Eilenfeldt
Executive Assistant, Chancellor's Office
262-472-5240
EilenfelR31@uww.edu

TO APPLY:

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

This Job ID is 17572.

Application Link: click here and type in the Job ID: Application

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