The University at Buffalo Office of the President seeks to hire an
experienced and highly responsible professional to serve as
Administrative Coordinator. The incumbent organizes a wide range of
administrative activities, office operations and search and event
preparations in support of presidential priorities. The position
requires accommodation of changing priorities, exercising
flexibility and judgment. The nature of the issues the incumbent
works with and the publics the incumbent deals with require that
this individual be discreet, diplomatic, and sensitive to
Key Responsibilities Include
Outstanding Benefits Package
- Plan, organize and prioritize tasks from the chief of staff to
the president, gathering information and researching information as
needed in support of routine business and projects. Act as liaison
for the chief of staff to the president with office staff,
university departments and external constituents.
- Assist with the processing of incoming legal documents and
queries directed to the president’s office, requiring calendaring,
telephone contacts and information collection and transmittal.
- Assist with the coordination of logistics for leadership search
meetings, visits and communications as needed.
- Assist with preparations and staffing for presidential and
university events as needed.
- Oversee the intake and distribution of incoming communications
and correspondence for the Office of the President, including
review, referral, tracking, resolution and filing.
- Review and prepare for approval all university personnel
documents requiring presidential signature.
- Assist the office of the president senior leadership group with
a wide variety of administrative duties, including managing
project-related logistics and communications.
Working at UB comes with benefits that exceed salary alone. There
are personal rewards including comprehensive health and retirement
plan options. We also focus on creating and sustaining a healthy
mix of work, personal and academic pursuit – all in an effort to
support your work-life effectiveness. Visit our benefits website to
learn about our
Bachelor’s degree with a minimum of 1 year of experience in
administration. Strong verbal, written and interpersonal
communication skills with the proven ability to communicate clearly
and respectfully with diverse populations. Ability to exercise
excellent judgment, discretion, and make decisions in a timely and
effective manner. Must be extremely well organized,
detail-oriented, flexible and efficient. Ability to learn quickly,
multi-task, and work comfortably in a team environment. Excellent
problem-solving skills with proven ability to strategize and
prioritize to meet goals and deadlines. Experience using Microsoft
Outlook, Word, PowerPoint and Excel.
For more information, click the "How to Apply" button.