RECRUITMENT COORDINATOR

Recruitment Coordinator

Arizona State University

Career & Prof Development Services

Campus: Tempe

72237BR

Job Description

The Coordinator for Recruitment and Talent Services is part of the One University Model that provides coordination and support for multiple employer recruiting functions for 9,000+ active employers including concierge service for employers, high-volume of vetting new employers, jobs & internships, employer education, information sessions, events, tabling, developing and implementing communication strategies, and recruiting best practices recommendations. This position contributes to the mission and goals of Arizona State University by serving as a liaison between employers seeking to recruit at ASU and the Recruitment and Talent Services team; strengthening and enhancing relationships between ASU Career and Professional Development Services (CPDS) and the employing community; and coordinating multiple Recruitment and Talent Services’ functions that connect current students, alumni, and potential employers. 

This Coordinator will serve on a Career and Professional Development Services placement team that will serve academic colleges and provide information about industry trends, facilitate connections between employers and students through developmental events, market and share the most recent jobs and internships from Handshake and coordinate introductions between employer-recruiters and interested student-candidates.

The ideal candidate has exemplary communication skills; has ability to work independently as well as collaboratively; is prompt with their follow-through; takes initiative; has high attention to detail; is proficient in technology; is knowledgeable of best practices for internships and job postings; and is committed to fostering an inclusive environment. 

The Coordinator must be able to provide excellent customer service (email, phone, in-person) to a diverse set of employers across many sectors. This position works with employers on a variety of recruiting functions including assistance with job postings and making recommendations to improve full-time and part-time postings. While this position is customer service focused, there is also a large degree of work behind the computer including reviewing, vetting, approving and declining requests made through Handshake, the recruiting management system. Additionally, this position includes supervising student employees.

This position reports to the Associate Director of Recruitment and Talent Services of CPDS at the Tempe location and will work across all locations of the University as needed.

The Coordinator will become knowledgeable and understand the current EOSS initiatives. They will support university functions by attending events and programs beyond the M-F, 8-5 work week, as well as, serve as a catalyst for mobilizing groups of students to programs such as: Game Day Activities, Homecoming, Fall Welcome Events, Family Weekend and other campus traditions. Services are provided for One University in multiple locations in support of the mission.

Salary Range

$43,000 - $48,000 per year; DOE

Close Date

15-October-2021

Essential Duties

The successful candidate will be responsible for and have duties in the following areas:

• Extensively utilize computer-based recruiting management system to vet and manage a high volume of employer accounts, internship and job postings with recruiters, promote opportunities to students, and communicate with employers via email, phone and in-person.
• Review and approve a high volume of employer accounts, full-time, part-time and on-campus employment posting requests; follow up with employers accordingly.
• Consistently communicate regularly and follow-up with employers who have contacted ASU CPDS, from initial inquiry to productive and quality recruitment via phone, email and in-person meetings.
• Serve on a placement team to support academic colleges through facilitating access between students and employers and providing the most recent job and internship postings.
• Develop relationships with employers by informing and educating employers of university policies, resources and trends in student recruiting. 
• Become knowledgeable in the Fair Labor Standards Act and the National Association of Colleges and Employers (NACE) best practices.
• Be knowledgeable and present to employers about internship development, benefits of an internship and tenets of a strong internship program.
• Supervise a group of student employees and manage student projects to ensure successful student professional development.
• Work with recruiters from Peace Corp, AmeriCorps and City-Year, as a part of the Make Your Impact initiative, and support them as they develop recruiting strategy to ensure continued success of recruitment goals.
• Create communication plans and materials including blogs, e-newsletters, marketing campaigns, holiday cards, and other recruitment materials to inform ASU partners of the benefits of recruiting ASU students.
• Collaborate with employers on creating workshops and information sessions, including reserving event space, managing of event and marketing of event.
• Serve on University-wide committees and engage in conversations to educate and support academic colleges about industry and employer trends.
• Demonstrate concierge service by providing information and assistance to employers by following up on inquiries made to ASU Career and Professional Development Services through incoming calls, Salesforce email case management and in-person meetings.
• Regularly compile reports and data through the recruiting management system regarding employer recruitment and retention to develop strategic recruiting plans.
• Remain knowledgeable of the recruitment needs and expectations of corporate, healthcare, government and nonprofit organizations to better understand their hiring requirements and preferences.
• Collaborate with Career Advisors on specific employer caseloads to better educate, inform and connect to students and academic partners across the institution.
• Become knowledgeable and understand the Career Interest Community model and how employers can best recruit and hire from a wide-range of student talent. 
• Attend team meetings to discuss experiences, program issues, project proposals and performance feedback.
• Facilitate, support and present employer education initiatives by coordinating webinars, in-person workshops, and mini-conferences to assist employers with navigating the ASU ecosystem, identifying an ASU talent pipeline and develop a recruiting plan.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in a high volume, fast paced workplace environment. 
• Evidence of effective communication skills.
• Experience in using recruiting technology platforms, preferably Handshake.
• Experience in analyzing and making effective decisions independently. 
• Experience in both critical thinking and problem solving. 
• Demonstrated knowledge of basic project management.
• Demonstrated knowledge of internship policies and best practices.
• Demonstrated knowledge of website development software
• Experience in communication plans and newsletter creation
• Experience in coordinating and prioritizing work and activities of self and others.
• Experience in establishing and maintaining effective working relationships.
• Experience with Microsoft Office, Slack, Google Drive, Zoom, and Salesforce.

Working Environment

• Career and Professional Development Services serves students, employers, and alumni in the office and at events that typically take place Monday – Friday, 7:00 am – 7:00 pm, with additional evenings and weekends required. 
• Staff have varied schedules during these timeframes to support students and alumni. 
• Job location is primarily at the Tempe location; however, incumbent will occasionally be required to travel to other ASU locations.

Department Statement

The Career and Professional Development Services department serves ASU students and alumni with career exploration, development and implementation tailored to their unique talents, experiences, academic preparation and professional goals. We help them succeed at every step of their career development process from learning about majors and career options, to finding an internship or first job out of college. We offer professional career advice and are a valuable resource for job outlook, salary and employment trend information.

The Career and Professional Development Services department provides commensurate programs, services, and resources at all four Phoenix area locations, and for ASU Online. Staff works collaboratively with Career Services leadership and staff at each location, and as part of the Educational Outreach and Student Services (EOSS) Vice Presidential area. EOSS provides the ASU student community with support services, involvement opportunities and a rich Sun Devil experience to assist students in achieving their personal and academic goals. Members of the ASU community aspire to live the Sun Devil Way, creating and sustaining a community that exemplifies achievement, engagement and responsibility.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

To apply please go to www.asu.edu/asujobs/ see Req Id# 72237BR

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