The Department of
Pediatrics is seeking aSenior Financial Manager who
will manage the financial activities for the department involving
clinical, joint agreement funds, general funds, and designated and
discretionary accounts. This includes 13 divisions in Pediatrics
with over $100 million in annual revenue. Performs comprehensive
analysis and projections, relating to business or research trends,
to improve Departmental operational and financial effectiveness.
Oversees the development and monitoring of clinical, joint
agreement funds, general funds, and designated and discretionary
budgets for all divisions.
This role manages, with
the Director of Finance and Associate Administrator, the fiscal
budget submission to the School of Medicine. Assists in grant
financial planning and cost analysis, when applicable. Analyzes
complex financial data to ensure efficient use of resources.
Ensures compliance with university and/or agency regulations and
restrictions. Provides leadership and training for new and existing
department/divisional finance staff. This position supervises one
individual, and reports to the Associate Administrator in the
Department of Pediatrics.
Specific Duties &
Planning, Analysis and Reporting:
- Takes an active role in
the development of the Department of Pediatrics fiscal year annual
operating budget for submission to the Dean’s Office including, but
not limited to, developing complex models, meeting with key
stakeholders to ensure timely submission, reconciling schedules to
ensure accurate submission and report preparation, responding to
requests for information and report preparation. Familiar with
Sponsored Research, Clinical, Discretionary and Unrestricted fund
accounting principles within the University
- Responsible for the
development and monitoring of operating funds, joint agreement
funds, and designated funds budgets and projections, as well as
minor and major capital submissions.
- Prepares and defends
budget proposals to departmental and divisional
- Analyzes and interprets
fiscal budget patterns, projects expenditures and revenue streams
for all areas in the Department of Pediatrics.
- Works towards revenue
maximization by understanding and overseeing the use of various
funding sources within the Department.
- Analyzes results and
recommends necessary budget adjustments and cost effective measures
to divisional administrative managers.
- Monitors and approves
departmental expenditures throughout the fiscal year. On a monthly
basis, reviews and reconciles expenditure statements for the
Department’s clinical, designated and discretionary
- Manages the Joint
Administrative Agreement Funds, reconciling funds, negotiating
changes and requests on behalf of the Pediatrics communicating and
resolving process deficiencies and ensuring appropriate
documentation is maintained to support funds.
- Develops complex financial
reports for forecasting and trending to assist the administrative
managers and/or financial analysts in developing business plans for
new and existing clinical and/or research programs within the
Department. Develops business plans for divisions that lack
resources or expertise to do so.
- Interprets and reviews
financial data to evaluate and determine financial performance and
financial projections to assist Departmental leadership in making
overall business decisions.
- Analyzes complex financial
data and extracts and defines relevant information; interprets data
for the purpose of determining past financial performance and/or to
project a financial probability.
- Assimilates information
from various sources to draw conclusions, to effect change in
processes, procedures and reporting, and/or theorize downstream
- Defines problems, collects
data, establishes facts and draws conclusions with direction (as
necessary from others).
- Interprets technical and
detailed guidelines, policies and procedures, as well as explains
or describes moderately complex information and presentation
- Plans and conducts complex
studies to determine cost and financial results of business
activities and improves the operational and financial effectiveness
of the Department of Pediatrics.
- Uses various software
applications, including spreadsheets, relational databases,
cost-accounting systems, statistical packages, and graphics
packages to assemble manipulate and/or format data and/or
- Applies multi-application
and integration techniques in computer systems to develop end user
data sets and reports for financial decision
- Designs complex financial
reports utilizing the institution’s accounting system data and
assists in the dissemination of information in various formats to
key stakeholders, including MedVitals, automated emailed reports
and server based data repositories.
- Imports various data and
creates complex database and spreadsheet reports for financial
- Collaborates in the design
of automated reporting tools, such as web-based management
reporting systems (MedVitals), for financial, payroll, research,
and clinical practice systems for various users and roles in the
Department of Pediatrics.
- Serves as liaison between
the Chairman’s office and divisional leadership and finance
- Functions as a
departmental resource, answering finance related questions and
assisting divisions with financial tasks.
- Trains new and existing
finance staff to complete monthly financial reporting requirements
and the annual budget.
- Meets routinely with
Department and Division leadership to share financial results,
discuss areas of improvement, and propose plans to address
- Communicates with
appropriate internal and external administrative offices to ensure
established procedures are followed.
- Works in formal and
informal forums with departmental personnel in issues related to
human resources, grant administration, and financial
- Applies working knowledge
of applicable laws and regulations; verifies documents for
completeness and compliance with government and private
- Other responsibilities as
Customer Service and
- Is courteous and pleasant
in person and on the telephone with coworkers, patients, visitors,
faculty and all other customers. Utilizes proper telephone and
electronic mail etiquette.
- Serves as a representative
of the Department of Pediatrics outside of the confines of the
departmental office space.
- Functions as a team player
and works to maintain harmonious working relationships with
coworkers, peers, faculty and all others.
- Recognizes when peers,
staff and colleagues need assistance and takes initiative to
- Has high level of
accountability for identifying, solving and following up on
financial and other decision support matters.
- Knows the formal and
informal departmental goals, standards, policies and procedures
which may include some familiarity of other departments within the
- Is sensitive to the
interrelationship of both people and functions within the
Department and across other Hopkins departments and
- On a regular and
continuous basis, exercises administrative judgment and assumes
responsibility for decisions, consequences, and results having an
impact on people, costs, and/or quality of service within the
- Ability to work with
flexibility on several tasks simultaneously and to meet various
- Ability to maintain
- Understands management
questions being asked and develops analyses necessary to address
the questions (or appropriately modifies the questions so that the
results are useful for decision-making).
- Supervises one University
employee (or more, as assigned) and may direct the activities of
staff or a function and/or represent the function at meetings.
Includes periodic and annual review, goal setting, etc. for the
- Bachelor’s Degree in
Finance, Accounting, or other related field
- Five years related
progressively more responsible financial/ accounting and financial
management experience, e.g., planning, directing, monitoring,
organizing, and controlling the monetary resources of a department,
center, or unit.
- Requires experience
working on complex budgets.
- Master's in a related
field may substitute for experience. Additional experience may
substitute for education.
- Advanced degree preferred
- ie MBA, Finance, or other related discipline highly
Special Knowledge, Skills
- Knowledge of University
financial policies, practices, and procedures.
- Must be detail
- Use various software
applications, such as spreadsheets, relational databases,
statistical packages, and graphics packages to assemble, manipulate
and/or format data and/or reports.
- Must have advanced skills
- Experience with SAP.
Knowledge of EPSi, Tableau, and COGNOS is highly
- Strong written and oral
communication skills, able to make presentations to internal and
- Advanced fiduciary
responsibilities and work with sensitive information requires
confidentiality and strict adherence to policies, guidelines and
Formula: 30 undergraduate degree credits (semester hours) or 18
graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for the
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
Classified Title: Sr.
Starting Salary Range: $81,470 - $111,990 annually (commensurate
Employee group: Full Time
Exempt Status: Exempt
Location: School of Medicine Campus
SOM Ped Financial Management
Personnel area: School of
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The pre-employment physical for positions in clinical areas,
laboratories, working with research subjects, or involving
community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the
Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella
vaccines; or antibody status to these diseases from laboratory
testing. Blood tests for immunities to these diseases are
ordinarily included in the pre-employment physical exam except for
those employees who provide results of blood tests or immunization
documentation from their own health care providers. Any
vaccinations required for these diseases will be given at no cost
in our Occupational Health office.
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