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Executive Assistant and Scheduler to the Chancellor

Syracuse University
New York, United States
Salary Not Specified
Posted date
Aug 20, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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Posting Details

Job # 037362 Department Code 10001 Department Chancellor's Office Job Title Executive Assistant and Scheduler to the Chancellor Location Syracuse, NY Pay Range Commensurate with experience. Staff Level S5 FLSA Status Exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Occasional weekends and evenings required. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The Executive Assistant and Scheduler to the Chancellor (Scheduler) provides executive level administrative support to the Chancellor and President of Syracuse University, to include but not limited to scheduling meetings and coordinating briefing materials, scheduling travel, completing travel vouchers, coordinating meeting logistics, and booking meeting venues.

The Scheduler supports the Chancellor in operational and administrative details and performs administrative functions that require a thorough knowledge of University policies, procedures, and operations. The Scheduler has recurring contact with members of the University community, senior administrators and executives, public and private officials, students, and parents.

The Scheduler exercises initiative and independent judgment in managing the Chancellor’s daily calendar. The Scheduler uses discretion in the dissemination of information to faculty, students, staff, and the various constituencies served by the Chancellor’s office and coordinates activities with all units of the University. The Scheduler reports to and works in close collaboration with the Director of Administration to maximize efficiency to support the Chancellor and the mission of the University. Qualifications
Bachelor’s degree preferred plus 5-8 years of work experience. Job Specific Qualifications
  • Superior attention to detail and excellent verbal and written communication skills are required.
  • Demonstrated experience managing complex calendar and travel arrangements; ability to schedule, organize, and manage a wide variety of meetings and events.
  • Outstanding level of professionalism in providing administrative assistance, including the ability to exercise independent judgment, initiative, diplomacy, and discretion in handling highly sensitive matters and maintaining strict confidentiality.
  • Ability to accurately interpret University protocols, policies, and procedures.
  • Proven ability to multi-task, prioritize, and meet a variety of deadlines in a fast-paced, dynamic environment.
  • Thorough mastery of English grammar, punctuation and spelling including proofreading and proper formatting for composing/editing documents.
  • Strong computer skills with knowledge of databases and proficiency with word processing, spreadsheets, presentation software, email, and video conferencing.
  • Excellent organization skills are required. Must be able to work independently, use initiative, and make substantive decisions quickly.
  • The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
  • Provide executive level administrative support to the Chancellor, to include but not limited to scheduling meetings and coordinating briefing materials, scheduling travel, completing travel vouchers, coordinating meeting logistics, and booking meeting venues.
  • Prepare and edit presentations, remarks, and correspondence for the Chancellor.
  • Frequent interaction (verbal and written) with leadership, other campus units, as well as external constituents.
  • Prioritize tasks and projects to ensure deadlines are met. Maintain an organized system of tracking and monitoring progress for projects and requests to ensure deadlines are met.
  • Represent the Chancellor’s office on incoming calls and through correspondence in a courteous, efficient, and timely manner.
  • Maintaining office records and files and the implementation of archiving policies in support of University rules and regulations governing record keeping.
  • The ability to work independently.
  • Other duties and assigned.
Physical Requirements
Not Applicable Tools/Equipment
Not Applicable Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 08/20/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants
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