Executive Assistant for Event Planning and Office
Commensurate with experience.
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs. Occasional weekends and
Unionized Position Code
The Executive Assistant for Event Planning and Office Support
(Executive Assistant) provides leadership, professional expertise,
and direction in the planning and execution of high quality on- and
off-campus events and functions that advance University priorities
related to each campus constituency. Additionally, the Executive
Assistant provides executive level administrative leadership and
logistical support in support of the daily operations of the
Chancellor’s Office. This position reports to the Director of
Administration and serves as the primary point of contact for the
Bachelor’s degree preferred plus 5-8 years of work experience
Job Specific Qualifications
- Excellent verbal, written, and communication skills are
- Outstanding level of professionalism in providing
administrative assistance, including the ability to exercise
independent judgment, initiative, discretion, and diplomacy in
handling highly sensitive matters and maintaining strict
- Strong computer skills with knowledge of databases and
proficiency with word processing, spreadsheets, presentation
software, email, and video conferencing.
- Excellent organization skills are required.
- Must be able to work independently, use initiative, and make
substantive decisions quickly.
- Ability to accurately interpret University protocols, policies,
- Superior interpersonal skills including courtesy,
professionalism, and cooperative attitude.
- Demonstrated experience managing events.
- Ability to schedule, organize, and manage a wide variety of
meetings and events.
- Proven ability to multi-task, prioritize, and meet a variety of
- Thorough mastery of English grammar, punctuation and spelling
including proofreading and proper formatting for composing/editing
- The ability to develop knowledge of, respect for, and skills to
engage with those of other cultures or backgrounds is
Events responsibilities to include, but not limited to:
- Responsible for event correspondence, including creating
participation lists, calendar invites and other logistics
(including but not limited to catering, securing locations,
transportation, printing, and timelines) and other tasks for a
successful completion of each event.
- Manage event related expenses.
- Provide support for institutional and Commencement-related
events and activities as pertaining to Chancellor’s Office.
- Develop, create, and maintain databases for Chancellor’s Office
events and mailing lists.
Administrative duties to include, but not limited to:
- Front desk support and point of contact for the Chancellor’s
- Responsible for answering incoming calls and correspondence in
a courteous, efficient, and timely manner.
- Greeting guests.
- Manage office contacts lists and mailings.
- Scheduling conference rooms.
- Review and triage incoming mail.
- Maintain office supply inventory.
- Steward university memberships, institutional membership
records, and subscriptions.
Other projects as directed including, but not limited to:
- Drafting office correspondence.
- Maintaining office records and files and the implementation of
archiving policies in support of University rules and regulations
governing record keeping.
Other duties as assigned.
In addition to completing an online application, please attach a
resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university
with distinctive academics, diversely unique offerings and an
undeniable spirit. Located in the geographic heart of New York
State, with a global footprint, and nearly 150 years of history,
Syracuse University offers a quintessential college
The scope of Syracuse University is a testament to its strengths: a
pioneering history dating back to 1870; a choice of more than 200
majors and 100 minors offered through 13 schools and colleges;
nearly 15,000 undergraduates and 5,000 graduate students; more than
a quarter of a million alumni in 160 countries; and a student
population from all 50 U.S. states and 123 countries. For more
information, please visit www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center
of New York State approximately 250 miles northwest of New York
City. The metro-area population totals approximately 500,000. The
area offers a low cost of living and provides many social,
cultural, and recreational options, including parks, museums,
festivals, professional regional theater, and premier shopping
venues. Syracuse and Central New York present a wide range of
seasonal recreation and attractions ranging from water skiing and
snow skiing, hiking in the Adirondacks, touring the historic sites,
visiting wineries along the Finger Lakes, and biking on trails
along the Erie Canal.
Syracuse University is an equal-opportunity, affirmative-action
institution. The University prohibits discrimination and harassment
based on race, color, creed, religion, sex, gender, national
origin, citizenship, ethnicity, marital status, age, disability,
sexual orientation, gender identity and gender expression, veteran
status, or any other status protected by applicable law to the
extent prohibited by law. This nondiscrimination policy covers
admissions, employment, and access to and treatment in University
programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the
military-connected community through its educational programs,
community outreach, and employment programs. After World War II,
Syracuse University welcomed more than 10,000 returning veterans to
our campus, and those veterans literally transformed Syracuse
University into the national research institution it is today. The
University’s contemporary commitment to veterans builds on this
historical legacy, and extends to both class-leading initiatives
focused on making an SU degree accessible and affordable to the
post-9/11 generation of veterans, and also programs designed to
position Syracuse University as the employer of choice for military
veterans, members of the Guard and Reserve, and military family
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in
which students, faculty, administrators, staff, curriculum, social
activities, governance, and all other aspects of campus life
reflect a diverse, multi-cultural, and international worldview. The
University community recognizes and values the many similarities
and differences among individuals and groups. At Syracuse, we are
committed to preparing students to understand, live among,
appreciate, and work in an inherently diverse country and world
made up of people with different ethnic and racial backgrounds,
military backgrounds, religious beliefs, socio-economic status,
cultural traditions, abilities, sexual orientations and gender
identities. To do so, we commit ourselves to promoting a community
that celebrates and models the principles of diversity and
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