Academic Advisor II
Management of Admissions/Progression for Graduate Programs. Primary
responsibility will be for the online MS degree program. Compile
and review all graduate and professional admission applications.
Verify that all requirements have been fulfilled calculate GPAs,
and facilitate admissions committee meetings. Follow up with
applicants regarding outstanding application materials. Analyze
admissions data and distribute to Chair, Graduate Coordinator and
Graduate Admission Advisory Committee. Respond to graduate program
inquiries and advise prospective students of admission
Verify accuracy of the graduate programs’ academic information on
the Department of Microbiology website.
Work with Department Chair, Graduate Coordinators, and
Administrative Assistant to develop and implement educational and
administrative rules and/or policies for recommending new and
improved programs and/or techniques for effective delivery of
academic programs. Serve as departmental liaison between UF/IFAS
Academic Programs and off- campus programs to keep abreast of
regulations, procedures, and opportunities regarding academic
programs. Attend meetings held on graduate academic and personnel
procedures. Serve, as requested, as representative for the Graduate
Coordinators. On behalf of the Graduate Coordinator, ensure that
graduate and professional students adhere to and comply with
University and College policies. Monitor graduate students
admission, progression and graduation.
As per policy and established curriculum plans, advise students in
the Ph.D. and M.S. certificate programs. Assist faculty with
advising questions. Monitor student progression.
The incumbent will prepare and disseminate academic advisement for
all students in the Department for each of the three semesters
(fall-spring-summer). Correspond and assist students with
registration and curriculum problems. Consult with other
administrators regarding student concerns and/or issues. Ensure
that all graduate students are registered for appropriate courses.
Responsible for on-line drop/add, requesting new sections, and
revising schedules as needed. Incumbent is responsible for
maintaining electronic and paper files of graduate students.
Establish and maintain databases for student applications,
enrollments, graduation rates and pass rates for respective
graduate program national examinations.
Compiles enrollment, admission and graduation data as needed.
Gathers data regarding FTE and SCH for the graduate programs.
Serves as liaison with the UF Student Financial Affairs Office and
assists students in applying for and receiving benefits, including
graduate traineeship and fellowships. Advertises and distributes
information regarding College scholarship program, ensures
scholarship applications are complete, prepares letters for
notification to students of the outcome of their
Reviews and submits graduate catalog and graduate handbook edits to
UF and Graduate catalogs for accuracy
Prepares documents for submission to University Curriculum
Committee. Processes and keeps records of curricular documents.
Provides staff support to the Academic Affairs Committee.
Collaborates with the graduate committee on Commencement and the
annual PhD student research symposium. Administer exit surveys to
graduating students and compile prospective employment data.
Maintain communication with students regarding commencement
activities and requirements.
Incumbent designs and develops a comprehensive, independent
recruitment program for Microbiology and Cell Sciences graduate
students, including development of a departmental/program display,
brochures, and handbooks. Organizes all new student orientation
programs for newly admitted graduate students. Schedules dates,
rooms, venues, speakers, establish agendas, orders food, and sends
out correspondence to new students. Performs those duties deemed
appropriate by the Department Chair or his designee.
Master’s degree in education, counseling, or an academic field
directly related to the advisor’s area of responsibility and one
year of relevant experience; or a bachelor's degree in education,
counseling, or an academic field directly related to the advisor’s
area of responsibility and two years of relevant experience.
Preference will be given to someone with an MS degree from the
Microbiology and Cell Science online degree program.
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter,
resume, and a list of at least 3 references.
Application must be submitted by 11:55 p.m. (ET) of the posting end
Health Assessment Required: