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Academic Advisor II

University of Florida
Florida, United States
Salary Not Specified
Posted date
Sep 27, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Student Affairs, Academic Advising & Academic Support Services, Admissions, Enrollment, Retention & Registrar, Counseling
Employment Type
Full Time
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Classification Title:

Academic Advisor II

Job Description:

Management of Admissions/Progression for Graduate Programs. Primary responsibility will be for the online MS degree program. Compile and review all graduate and professional admission applications. Verify that all requirements have been fulfilled calculate GPAs, and facilitate admissions committee meetings. Follow up with applicants regarding outstanding application materials. Analyze admissions data and distribute to Chair, Graduate Coordinator and Graduate Admission Advisory Committee. Respond to graduate program inquiries and advise prospective students of admission criteria.

Verify accuracy of the graduate programs’ academic information on the Department of Microbiology website.

Work with Department Chair, Graduate Coordinators, and Administrative Assistant to develop and implement educational and administrative rules and/or policies for recommending new and improved programs and/or techniques for effective delivery of academic programs. Serve as departmental liaison between UF/IFAS Academic Programs and off- campus programs to keep abreast of regulations, procedures, and opportunities regarding academic programs. Attend meetings held on graduate academic and personnel procedures. Serve, as requested, as representative for the Graduate Coordinators. On behalf of the Graduate Coordinator, ensure that graduate and professional students adhere to and comply with University and College policies. Monitor graduate students admission, progression and graduation.

As per policy and established curriculum plans, advise students in the Ph.D. and M.S. certificate programs. Assist faculty with advising questions. Monitor student progression.

The incumbent will prepare and disseminate academic advisement for all students in the Department for each of the three semesters (fall-spring-summer). Correspond and assist students with registration and curriculum problems. Consult with other administrators regarding student concerns and/or issues. Ensure that all graduate students are registered for appropriate courses. Responsible for on-line drop/add, requesting new sections, and revising schedules as needed. Incumbent is responsible for maintaining electronic and paper files of graduate students.

Establish and maintain databases for student applications, enrollments, graduation rates and pass rates for respective graduate program national examinations.

Compiles enrollment, admission and graduation data as needed. Gathers data regarding FTE and SCH for the graduate programs.

Serves as liaison with the UF Student Financial Affairs Office and assists students in applying for and receiving benefits, including graduate traineeship and fellowships. Advertises and distributes information regarding College scholarship program, ensures scholarship applications are complete, prepares letters for notification to students of the outcome of their applications.

Reviews and submits graduate catalog and graduate handbook edits to UF and Graduate catalogs for accuracy

Prepares documents for submission to University Curriculum Committee. Processes and keeps records of curricular documents. Provides staff support to the Academic Affairs Committee.

Collaborates with the graduate committee on Commencement and the annual PhD student research symposium. Administer exit surveys to graduating students and compile prospective employment data. Maintain communication with students regarding commencement activities and requirements.

Incumbent designs and develops a comprehensive, independent recruitment program for Microbiology and Cell Sciences graduate students, including development of a departmental/program display, brochures, and handbooks. Organizes all new student orientation programs for newly admitted graduate students. Schedules dates, rooms, venues, speakers, establish agendas, orders food, and sends out correspondence to new students. Performs those duties deemed appropriate by the Department Chair or his designee.

Expected Salary:


Minimum Requirements:

Master’s degree in education, counseling, or an academic field directly related to the advisor’s area of responsibility and one year of relevant experience; or a bachelor's degree in education, counseling, or an academic field directly related to the advisor’s area of responsibility and two years of relevant experience.

Preferred Qualifications:

Preference will be given to someone with an MS degree from the Microbiology and Cell Science online degree program.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and a list of at least 3 references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

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