Assistant Director for Operations
- Employer
- Ball State University
- Location
- Indiana, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 27, 2021
View more
- Position Type
- Faculty Positions, Professional Fields, Vocational & Technical Fields, Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant, Conference & Special Event Administration, Student Affairs, Student Activities & Services
- Employment Type
- Full Time
Job Details
Position Title
Assistant Director for Operations
Additional Information
The L. A. Pittenger Student Center at Ball State University is seeking to fill the position of Assistant Director of Operations. This position is part of the leadership team for the Student Center with responsibility over the evening and weekend management of the Student Center facility. This position manages custodial and maintenance services, coordinates with the facility reservations team, and provides management for large events in the Student Center. The Assistant Director of Operations supports student leaders and other event planners in the execution of their events. This position also has responsibilities pertaining to supervision of personnel, human resources, management, facility operations, and assisting the Director for Student Center and Programs in planning future facility upgrades and ensuring the building is continually providing a positive experience for guests.
Inclusive Excellence Statement
At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.
Benefits and Community
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/benefits-and-community/professional-staff
Relocation
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/working-at-ball-state/relocation
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Manage the daily operations of the Student Center, including event reservations; building maintenance; custodial operations (three shifts 7 days/week); and student operations staff; liaison with some offices housed in the Student Center regarding day-to-day operations; personnel functions for custodial staff; and budget execution for areas of responsibility. Maintain a work schedule of days from Monday through Friday, with nights and weekends on an as needed basis.
Minimum Education
Bachelor’s Degree from an accredited university or college.
Minimum Experience
At least one year of work experience in a college unions, building operations, or closely related field.
Minimum Other
Demonstrated ability to communicate effectively orally and in writing.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Master’s degree.
Preferred Experience
At least two years of professional experience in college union administration or related field.
Preferred Other
Demonstrated ability to effectively manage diverse operations.
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
Facilities Assignment Coordinator; Custodial Group Leaders; Custodians; Maintenance Laborer; Student Operations Assistants.
Required Certifications
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Department
Student Ctr:151110
Department Information
Department Email or Phone Number
765-285-1926
Duties & Responsibilities
Ranking
1
Job Duty
Provide support to the Director in the development and implementation of a comprehensive program regarding maintenance and appearance of the facility and grounds; work with Facilities Planning and Management, Purchasing Services, and other university offices in the performance of operations functions on a daily basis. Maintain a work schedule of days from Monday through Friday and nights and weekends on an as needed basis.
Ranking
2
Job Duty
Supervise the Reservations Office, Custodial Staff, and Student Operations Staff to provide quality and timely service with all campus and off-campus guests that utilize Student Center facilities.
Ranking
3
Job Duty
Coordinate technological services, including development of, maintenance of, and provision to clients.
Ranking
4
Job Duty
Oversee day-to-day operations of the Student Center.
Ranking
5
Job Duty
Provide supervision of evening and weekend events as needed.
Ranking
6
Job Duty
Function as liaison with the Office of Conferences and Special Events regarding the utilization of meeting room space.
Ranking
7
Job Duty
Coordinate the daily operational schedule with University Catering for catered events and related activities.
Ranking
8
Job Duty
Monitor receipts and expenditures in areas of responsibility on a monthly basis.
Ranking
9
Job Duty
Coordinate the personnel functions with Human Resources for all matters related to custodial staff.
Ranking
10
Job Duty
Coordinate facility maintenance with Facilities Planning and Management.
Ranking
11
Job Duty
Assign and review work, orient and train staff, and make recommendations in all areas related to supervision, including but not limited to interviewing and selection, compensation, discipline, performance appraisal, and training and career development of personnel.
Ranking
12
Job Duty
Coordinate cash handling operations, including providing necessary back-up for preparing money bags, weekly counts, and conducting surprise audits of the department’s vault.
Ranking
13
Job Duty
Manage Equipment Inventory Control for department.
Ranking
14
Job Duty
Evaluate, reassess, and rewrite operational procedures for Building Operations.
Ranking
15
Job Duty
Maintain 24-hour access seven days a week and be on-call to resolve issues.
Ranking
16
Job Duty
Perform other related duties as assigned.
Posting Number
202100817P
Number of Vacancies
1
Desired Start Date
01/03/2022
Position End Date (if temporary)
Open Date
09/27/2021
Applications Accepted Through Date
11/07/2021
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
- Undergraduate Transcripts
- Master's Transcripts
Company
Founded in 1918 in Muncie, Indiana, the public research university has grown to more than 22500 students
Spirited and motivated, we learn, grow, and take flight. Our faculty and staff—everyone in our community—embrace students as learning partners from day one. In classrooms and labs, in immersive learning projects, on the sports fields—with creativity and determination—Cardinals Fly. We are grounded in our values, lifted by our knowledge, and go confidently upward toward ever greater opportunities. Ours is a simple promise: to challenge each other to excel. And with Beneficence as our guide—We Fly.
We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!
The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
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