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Research Grants and Contracts Specialist, Grant PreAward Office

Rutgers University-Newark
New Jersey, United States
$66,000.00 - $98,000.00
Posted date
Sep 28, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Research Administration
Employment Level
Employment Type
Full Time
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Rutgers is an Affirmative Action/Equal Opportunity Employer.

**CV and Cover Letter Requested**

Opened:  9/28/21 until filled

Posting number: 21ST2845
Job Link:

Recruitment/Posting Title: Research Grants and Contracts Specialist

Job Category: Staff & Executive - Grants Management

Department: Rutgers University - Newark Grant PreAward Office



Vision Statement

Rutgers University – Newark aims to be a national leader in 21st century higher education through a commitment to the values of educating a diverse citizenry, producing high impact scholarship, engaging in our community as an anchor institution, and drawing the connection between local and global, for the improvement of the economic and social well-being of society as a whole. 

Mission Statement

Rutgers University – Newark (RU-N) is a remarkably diverse, urban, public research university that is not just in Newark but of Newark—an anchor institution of our home city. We think of anchor institutions as place-based organizations that persist in their communities over generations even in the face of substantial capital flight, serving as social glue, economic engines, or both.

The RU-N community has long recognized that our location is both a defining influence in our story and a distinctive strength. We attract and cultivate talent on many levels, ranging from generations of students hungry for the opportunities afforded by a first-rate higher education in a major American urban center, to faculty who vigorously embrace the opportunity to produce high-impact scholarship, and engage the community while preparing these students for professional success and informed citizenship. Our location is also a magnet for professional staff committed to advancing our research, pedagogy, and social impact within an inclusive campus culture focused on excellence.

Our Strategic Plan, “Where Opportunity Meets Excellence,” underscores this defining aspect of RU-N’s identity, emphasizing the need to develop even more fully and purposefully our anchor institution agenda. It is woven into the fabric of who we are and virtually everything we do. You can find vivid examples of this work—done in collaboration with partners from across the public, private, and nonprofit sectors—in the following broad areas that supported strategically by the university, which capture much of the scholarly expertise and civic-oriented interests in our anchor institution work:

Major Areas of Activity:

Diversity at Rutgers-Newark:


Position Description

Research Grants and Contracts Specialist, Grant PreAward Office, Rutgers University - Newark Campus

• Views all business aspects of the proposal for completeness and accuracy and is authorized to negotiate contract and grant terms and conditions with all non-corporate sponsors;

• Submits proposals and performs other award-related actions electronically;

• Reviews, negotiates, and processes awards;

• Issues and negotiates subgrants and subcontracts with corporate and non-corporate entities as requested by the principal investigator/project director and as approved by the primary sponsor of the sponsored projects.

Position Status: Full Time

Daily Work Shift

FLSA: Exempt

Grade: 06

Position Salary

Annual Minimum Salary: 65,854.000

Annual Mid Range Salary: 82,047.000

Annual Maximum Salary: 98,238.000

Standard Hours: 37.50

Union Description: URA-AFT Administrative

Payroll Designation: PeopleSoft

Benefits: Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit

Terms of Appointment: Staff - 12 month

Position Pension Eligibility: ABP

Minimum Education and Experience: A bachelor’s degree or an equivalent combination of education and related experience and approximately three (3) years of comparable experience in a college, university grants/contract office or department administrative office or in a government procurement office.


Required Knowledge, Skills, and Abilities: Experience and knowledge of major sponsor policies and procedures; Also requires familiarity with Word, Excel, and other business software applications.

Preferred Qualifications: Certified Research Administrator (CRA) or Certified Public Research Administrator (CPRA) credentials are not required but are preferred; Knowledge of electronic research administration programs and of federal procurement regulations, including both FAR and the DFAR, is desired; A master’s degree in business, economics or management is preferred.

Equipment Utilized

Equipment: Computer, printer, fax, copier.

Software: RAPSS/Huron, Office Suite; Google Chrome, Mozilla Firefox; Vista; Adobe Package

A wide variety of agency submission portals including:

Federal Agencies:


• ERA commons

• e-handbook

• FastLane


• Fed Connect




• NOAA Grants online

• Office of Juvenile Justice

• Space Telescope Grants Management System

• Team Web (FTA)

• US Department of Education (G5)

State Agencies:

• Blue Sage



• Green SAGE

Other Agencies:

• American Heart Association

• BSF ( By National Science Foundation)

• March of Dimes


• Proposal Central

• Various Small Foundation Submission Portals

Physical Demands: N/A

Work Environment: Office

Posting Number: 21ST2845

Posting Open Date: 09/22/2021

Regional Campus: Rutgers University-Newark

Home Location Campus: Rutgers University-Newark

Location Details: Rutgers University-Newark

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

2. * Do you have approximately three years of comparable experience in a college, university grants/contract office or department administrative office or in a government procurement office?

• Yes

• No

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