Job no: 239391-US
Partial Remote, Staff-Full Time
Event Planning, Program Coordination, Health
Care, Medical, Social Services, Office & Administrative
This position provides administrative staff support to the Division
of Gastroenterology & Hepatology within the Department of
Medicine (DOM), University of Wisconsin School of Medicine and
Public Health (SMPH). The Division's responsibilities include
clinical care and research of the diseases of the digestive system
and teaching at the University of Wisconsin School of Medicine and
Public Health. The Medical Program Assistant assists the division
faculty and staff in the successful performance of their teaching,
research, service, clinical, outreach, and other activities. This
position provides Division and individual physician support with a
delegated range of decision-making and the requirement to exercise
judgment and decision-making among a range of alternatives.
This position also serves as Continuing Medical Education (CME)
program coordinator for the division.
The position reports to the Division Administrator, and work is
performed under limited supervision. A high level of
professionalism is required of all UW Department of Medicine
faculty and staff. While this term is difficult to define, it
refers to each of us striving to set an example in all we do to
adhere to the finest characteristics of our profession and as a
colleague. Professionalism includes demonstrating honesty,
integrity, accountability and a commitment to altruism in all our
work interactions and responsibilities.
The School of Medicine and Public Health has a deep and profound
commitment to diversity both as an end in itself but also as a
valuable means for eliminating health disparities. As such, we
strongly encourage applications from candidates who foster and
promote the values of diversity and inclusion.
List of Duties
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.
For more information on diversity and inclusion on campus, please
visit: Diversity and
Degree and Area of Specialization:
No Degree Required
Minimum Years and Type of Relevant Work Experience:
- At least one year of administrative support experience or
Associates degree in related field preferred
- Experience developing professional communications preferred
- Experience managing electronic calendars and coordinating
meetings for professional and/or executive personnel
- Experience in administrative role in a healthcare setting or
other complex multidisciplinary environment preferred
To see the principal duties of this position, please click on the
"List of Duties" link above.
Well-qualified candidates will have:
- Excellent interpersonal, verbal and written communication
- Proficiency with Microsoft Office programs (e.g., Outlook, Word,
Excel and PowerPoint) and virtual meeting platforms (e.g., WebEx,
-Excellent spoken and written English grammar, punctuation, and
- Familiarity with medical terminology
Typical work hours are Monday-Friday, 7:45 a.m. - 4:30 p.m.
Schedule flexible to meet the needs of the division.
This position requires some work to be performed in-person, onsite,
at a designated campus work location. Some work may be performed
remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Depending on Qualifications
Instructions to Applicants:
To apply for this position, please click on the "" button. You will
be asked to upload a resume and cover letter as a part of the
application process. Please ensure that the resume and cover letter
address how you meet the minimum/preferred qualifications for the
You will also be asked to provide three professional/supervisor
references during the application process. References will not be
contacted without prior notice.
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS:
800.833.7637) and above Phone number (See RELAY_SERVICE
MEDICAL PRO ASST ASSO(23002)
The University of Wisconsin is an Equal Opportunity and
Affirmative Action Employer. We promote excellence through
diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability,
you can find information about how to make a request at the
The University of Wisconsin-Madison is engaged in a Title and Total
Compensation (TTC) Project to redesign job titles and compensation
structures. As a result of the TTC project, official job titles on
current job postings may change. Job duties and responsibilities
will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/
Employment will require a criminal background check. It will also
require you and your references to answer questions regarding
sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).
The Annual Security and Fire
contains current campus safety and disciplinary
policies, crime statistics for the previous 3 calendar years, and
on-campus student housing fire safety policies and fire statistics
for the previous 3 calendar years. UW-Madison will provide a paper
copy upon request; please contact the University of Wisconsin Police
Sep 24 2021 Central Daylight Time
Oct 8 2021 11:55 PM Central Daylight