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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Sep 24, 2021

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Position Type
Faculty Positions, Health & Medicine, Medicine, Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Type
Full Time
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Job no: 239391-US
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Event Planning, Program Coordination, Health Care, Medical, Social Services, Office & Administrative Support

Position Summary:

This position provides administrative staff support to the Division of Gastroenterology & Hepatology within the Department of Medicine (DOM), University of Wisconsin School of Medicine and Public Health (SMPH). The Division's responsibilities include clinical care and research of the diseases of the digestive system and teaching at the University of Wisconsin School of Medicine and Public Health. The Medical Program Assistant assists the division faculty and staff in the successful performance of their teaching, research, service, clinical, outreach, and other activities. This position provides Division and individual physician support with a delegated range of decision-making and the requirement to exercise judgment and decision-making among a range of alternatives.

This position also serves as Continuing Medical Education (CME) program coordinator for the division.

The position reports to the Division Administrator, and work is performed under limited supervision. A high level of professionalism is required of all UW Department of Medicine faculty and staff. While this term is difficult to define, it refers to each of us striving to set an example in all we do to adhere to the finest characteristics of our profession and as a colleague. Professionalism includes demonstrating honesty, integrity, accountability and a commitment to altruism in all our work interactions and responsibilities.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

- At least one year of administrative support experience or Associates degree in related field preferred
- Experience developing professional communications preferred
- Experience managing electronic calendars and coordinating meetings for professional and/or executive personnel preferred
- Experience in administrative role in a healthcare setting or other complex multidisciplinary environment preferred

Additional Information:

To see the principal duties of this position, please click on the "List of Duties" link above.

Well-qualified candidates will have:
- Excellent interpersonal, verbal and written communication skills
- Proficiency with Microsoft Office programs (e.g., Outlook, Word, Excel and PowerPoint) and virtual meeting platforms (e.g., WebEx, Zoom)
-Excellent spoken and written English grammar, punctuation, and proofing skills
- Familiarity with medical terminology



Work Schedule:

Typical work hours are Monday-Friday, 7:45 a.m. - 4:30 p.m. Schedule flexible to meet the needs of the division.

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $16.04 HOURLY
Depending on Qualifications

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.

You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.


Danielle Hepting
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 24 2021 Central Daylight Time
Applications Close: Oct 8 2021 11:55 PM Central Daylight Time

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