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DIRECTOR OF PROCUREMENT & COMPLIANCE.S03414151

Employer
Ithaca College
Location
New York, United States
Salary
Salary Not Specified
Posted date
Sep 26, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Chief Business Officers & Vice Presidents, Executive, Executive Directors, Other Executive
Salary Band
Not specified
Employment Type
Full Time
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Job Summar y: Provide strategic leadership and vision in the continued development and enhancement of a best-in-class procurement-to-pay (P2P) program which includes procurement and accounts payable functions at Ithaca College. Lead and direct all procurement related activities that drive cost optimization, improve operational effectiveness, and enhance innovation through the development of strategic sourcing initiatives, effective contracting, negotiation tools, specification development, and inventory management. Responsible for thorough review and compliance of contracts, including annual insurance contracts. Introduce and enhance the successful development, implementation, and management of procurement strategies, policies and practices that effectively support the College's procurement and spending goals and objectives. Analyze market trends and benchmarks for best practices and drive strategic cost management working with campus departments to facilitate compliance with procurement and expense rules and procedures. Identify and evaluate procurement-related legislative initiatives and assure College compliance with all applicable federal and state regulations. Furnish procurement/accounts payable analysis and cost data for planning, budgeting, and other functional duties.

Supervision: Procurement and Accounts Payable Team

Essential Duties:

  • Work collaboratively with the Associate Vice President and the procurement and accounts payable team to develop a best-in-class procurement-to-pay (P2P) environment fully leveraging the capability and capacity of the College's procurement related resources and technologies.
  • Lead and mentor staff in continuing to develop a successful strategic sourcing organization. Provide strategic leadership and vision in directing procurement activities and train college staff to utilize appropriate strategic sourcing and negotiation methodologies to drive contract compliance.
  • Create and issue RFP’s, represent the College to vendors, analyze bids and provide recommendations aligned with departmental and college strategic priorities.
  • In collaboration with the General Counsel’s office, serve as the point of contact for contract review and approval.
  • Oversee the continued execution of strategic sourcing strategies including developing annual strategic sourcing plans in addition to assessing and reporting on strategic sourcing progress and results.
  • Utilize spend analytics tools and techniques to determine origin of spend, and proactively address needs or deviations in terms and conditions. Establish and implement processes to address issues with new suppliers faster and more consistently across the College.
  • Serve as key member of the College’s team that reviews and negotiates annual insurance contracts.
  • Oversee and participate in the process to select and manage suppliers, the negotiation of processes based on each commodity's sourcing strategy, and establishing and maintaining relationships with key suppliers.
  • Provide leadership in the development of ideas and practices to optimize total cost of ownership for large spend categories and implementing strategies and business processes to deliver annual improvements in total cost, quality and service.
  • Measure and track internal performance within each spend category by tracking annual goals versus actual savings and budget impact for the portfolio of commodities. Manage the development of data dashboards and prepare performance reports and communications.
  • Develop an expertise in various sourcing categories by remaining current with market trends through market research, relationships with vendors and experts, and general market knowledge.
  • Continue to update, implement, and administer strategic sourcing and procurement policies and procedures. Ensure all policies and procedures are communicated to and understood by faculty, staff, and administrators across campus. Make proactive recommendations regarding best practices to increase the effectiveness of services and programs.
  • Oversee of the accounts payable functions of the College.
  • Direct various personnel actions including hiring, training, merit recommendations, promotions, performance evaluations, time off requests, position reviews, discipline and dismissals and other personnel concerns to foster effective operations and performance and ensure compliance with College and departmental standards.
  • Direct and participate in the preparation of a variety of reports, analyses, and summaries for various commodity areas. Present report findings as appropriate.
  • Ensure compliance with College policies, state and federal laws and procedures, and funding agency regulations that pertain to procurement procedures.


Qualifications:

A Bachelor's degree in business administration or related field and a minimum of eight years supply chain management experience; strong leadership and strategic planning skills; demonstrated knowledge of strategic sourcing techniques, advanced procurement procedures, contract review and negotiation, analytical techniques, knowledge of insurance contracts, and general management principles; excellent written, interpersonal, and verbal communication skills; excellent organizational skills, attention to detail, computer skills and the ability to work effectively with administrative colleagues, students, faculty, and staff are required. A Masters degree in Business Administration or related field and Certified Purchasing Manager (C.P.M.) designation preferred

Work Environment:

Most of the work of the incumbent is carried out within a generally accessible, safe, indoor environment with proper lighting and a workstation that includes a desk and chair. Occasional attendance to workshops and/or conferences resulting in a need to drive or alternative travel arrangements may be necessary.

Application Instructions:

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

Interested applicants must apply online at ithaca.edu/jobs and attach a resume and cover letter. Questions about online application should be directed to the Office of Human Resources at humanresources@ithaca.edu. Screening of applications will begin immediately.

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