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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Sep 24, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs, Auxiliary Services, Student Affairs, Financial Aid
Employment Type
Full Time
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Job no: 242032-US
Work type: Partial Remote, Staff-Full Time
Department: FP&M/AVC/BOP
Location: Madison
Categories: Accounting, Finance, Purchasing

Position Summary:

This position is a Financial Specialist Senior position within the UW-Madison Facilities Planning and Management's (FP&M) Business Operations and Purchasing Services Office (BOP). Annually, the BOP team issues over 500 purchase orders (Specific, Blanket Orders and Contract Blanket Orders) and processes over $85 million in accounts payable transactions that lead to the creation of major billings for FP&M departments including Physical Plant, Transportation, Fleet, Environmental, Health & Safety (EHS).

This position is part of a team which the primary responsibilities include auditing and processing accounts payable transactions, auditing and processing accounts payable transactions, travel reimbursements, purchasing card holder credit card statements, MOD purchase transactions, and direct payments. The team also audits hundreds of utility bills for facilities across the entire campus. All these transactions are audited and processed within compliance of FP&M, UW-Madison, UW-System, and the State of Wisconsin procurement policies, procedures, rules, regulations, and timelines.

Team members must be extremely detail oriented, have the ability to manage multiple tasks at various stages of completeness, adhere to strict timelines, have solid computer skills, and must be comfortable working in a heavy volume, fast-paced environment.

FP&M is committed to providing excellence in facilities and service to our university community. Financial Specialists are part of an inclusive and diverse team, working together to provide exceptional service to that community along with our co-workers and vendors.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

2+ years accounting, accounts payable, or other related work experience.

Additional Information:

Preferred Qualifications
1. 1-2 years accounts payable auditing.
2. Basic understanding of financial software applications.
3. Experience reviewing, interpreting, and applying complex policies and procedures to a variety of complex financial transactions.
4. Strong Excel skills along with solid understanding of Microsoft Access.
5. Ability to adapt to ever-changing, fast paced, work environment with a positive attitude.
6. Ability to work independently as well as in a team.
7. Provide exceptional customer service



Work Schedule:

Monday-Friday 7:30am-4:30pm.
This position is currently 100% remote and will become partially on-site in the future.

Appointment Type, Duration:



Minimum $21.45 HOURLY
Depending on Qualifications

Instructions to Applicants:

To be considered, applications must be submitted online. To apply for this position you will need to upload a resume and cover letter. We will also require contact information for three professional references, one of which must be your current supervisor. We will not contact your current supervisor without advance notice.

A criminal background check will be conducted on all finalists.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.


Lisa Raetzman
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 24 2021 Central Daylight Time
Applications Close: Oct 11 2021 11:55 PM Central Daylight Time

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