STEM GRADUATE ACADEMIC ADVISOR

STEM GRADUATE ACADEMIC ADVISOR

Req #: 195951 Department: UW BOTHELL: SCHOOL OF STEM Job Location: UW Bothell Posting Date: 09/24/2021 Closing Info: Open Until Filled Salary: Salary is commensurate with education and experience Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond.

UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success.

The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color.

The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.

Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone.

The three priorities of the University’s current Strategic Plan - Increasing Access, Achieving Excellence are to: strengthen diversity and equity, enhance community and campus engagement, and advance cross-disciplinary teaching and scholarship.

In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability.

UW Bothell has an outstanding opportunity for a STEM Graduate Advisor!

The STEM Graduate Advisor works with the Office of Graduate Studies staff to support the operations and student services of the School of STEM Master of Science in Electrical Engineering, Graduate Certificate in Electrical Engineering Foundations, and Graduate Certificate in Software Design and Development. Under the direction of the Director of Academic Services, the person in this position oversees and implements many administrative aspects of the program.

RESPONSIBILITIES:

This position is responsible for student services and academic advising for EE and GC graduate students. Duties include:

• Contribute to and promote a positive, welcoming, and highly supportive environment for all students. Provide timely, accurate, and constructive advising services to all students. Maintain strictest standards of confidentiality and discretion.
• Develop and implement new student orientations. Develop and continually improve orientation and advising tools.
• Advise students on degree requirements, University, Campus, and Program policies and procedures, pre-enrollment preparation, and academic and career planning.
• Advise students on course selection. Receive and process student petitions for departmental degree requirements. Advise students regarding process and procedures for petitions related to division and non-division course requests. Receive and process graduation requests and conduct department-level degree audit.
• Arrange Thesis registration, including supervisory committee approval process, monitor continuing progress, and arrange defense schedules.
• Arrange registration forms and coordinate registration with UW Professional and Continuing Education (PCE); troubleshoot issues for students regarding registration/financial aid, etc.
• Monitor and track current students academic progress, including satisfactory progress, conduct, and academic performance. Notify Academic Services Director and Graduate Program Coordinator of any unsatisfactory performance and recommend action. Notify student of any action taken and provide appropriate advising for how best to resolve or address unsatisfactory performance.
• Advise students on opportunities, procedures and best practices for securing financial awards (fellowships, scholarships, grants, etc.).
• Be familiar with and provide referrals to relevant campus resources. Anticipate and prepare for the effects on students of program changes.
• Advise the faculty about University and Campus rules and requirements that affect students
• Assist students in identifying opportunities for working toward career goals. Serve as a liaison between student and other campus units on policies and procedures related to International student requirements, internships, co-ops, study-abroad programs and scholarships.
• Support graduation and student honor society committee work, planning and organization of events.
• Maintain academic records for graduate students and apprise faculty of student progress. Serve as the primary liaison to the Graduate School. Attend Graduate School meetings and keep informed of new policies and procedures. Inform faculty and staff of relevant changes.

This position is responsible for a working with the STEM Admission Advisor on a wide variety of recruitment (both pre- and post-admission), outreach, and admissions tasks. Duties may also include serving as backup to Admission Advisor or other staff in the following manner:

• Represent School, Division and University in a professional and constructive manner at all times. Receive and respond to prospective student inquiries related to admission and recruitment.
• Develop and implement pre admissions outreach materials, presentations, visit days, and information sessions.
• Serve as admissions coordinator for all graduate programs (including exchange students). Serve as post admission recruitment contact for admitted graduate students.
• Represent department in public outreach, including diversity-focused outreach efforts. Continually develop and improve content for outreach materials. Recruit and advise students and other volunteers providing off-site outreach. Recruit and advise students and other volunteers providing on-site tours and outreach.

Program Management and Planning:

• Represent OGS office at all faculty related graduate committee meetings. Working with GPC and Director, and using independent judgement, prepare committee agendas, maintain meeting minutes, and co-write annual committee reports as needed.
• Keep informed of University, School, and Graduate School policies and regulations – especially those regarding admission and graduation. Research and make recommendations regarding departmental academic policies, curriculum updates, degree audit coding, etc. Contribute as needed to departmental Time Schedule. Regularly attend college and other university adviser meetings/events to represent department on matters related to academic services.
• Participate in ongoing data collection and analysis to continually improve educational effectiveness. Design, implement, and manage tracking current students and basic, post-graduation information (preferred contact, job placement). Utilize data management and analysis tools (e.g., UW BI Portal, UW MyGrad, Excel, Navigate, Slate, etc.) to prepare on-demand data analysis and data summaries.
• Work with Director and GPC to create the annual course plan and the quarterly teaching schedules for all faculty and teaching assistants.
• Execute time schedule construction and updates as needed. Track registration in graduate courses and advise faculty of any high/low enrollment concerns.
• With STEM TS coordinator, coordinate new course and course change applications, changes to graduate degree requirements, and course fee applications.
• Work with marketing & communications manager to update content to various communications including orientation, onboarding and website.
• Additional Duties as applies

MINIMUM REQUIREMENTS:

•Bachelor’s Degree in Humanities, Social Sciences, Sciences, Education or a related field.
At least four years of work in Student affairs, higher education administration, counseling, social work or related field.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS:

• A team-oriented collaborative approach to work.

• Strong interpersonal skills, including oral and written communication, and public speaking.

• Strong problem solving and organizational skills.

• Commitment to providing excellent student services in a climate of multicultural understanding and appreciation.
• Strong proficiency with MS Word, Excel, PowerPoint, data management.

DESIRED EXPERIENCE

• Master’s degree in Social Work, Higher Education, Public Administration or related field.

• Experience student advising in a higher education institution.

• Experience in college admissions and recruitment.

• Experience in communications, marketing and or/recruitment.

CONDITIONS OF EMPLOYMENT:
• Office setting, ability to work occasional evening/weekends.
• This position requires attendance at evening, weekend and off-site activities in support of the academic programs and School business. This includes planning and staffing events associated with the department’s students and academic programs.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

COVID-19 VACCINATION REQUIREMENT

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.