FINANCIAL SPECIALIST I

Job no: 238170-US
Work type: Onsite, Staff-Full Time
Department: G SERV/OFFICE OF VICE PROVOST
Location: Madison
Categories: Accounting, Finance, Purchasing, Office & Administrative Support, Equity, Diversity, Inclusion



Position Summary:

The Financial Specialist is a position within the Division of Diversity, Equity and Educational Achievement (DDEEA) that prepares and advises on general financial transactions and reconciles transactions. Reporting to the Budget Planner, creates general reporting on transactions, maintains financial records, provides administrative processing support, and performs a variety of paraprofessional functions for DDEEA and for the Precollege Enrichment Opportunity Program for Learning Excellence (PEOPLE) Offices, a student scholarship program in the DDEEA, to ensure that all areas comply with the requirements of the University of Wisconsin-Madison and Federal/State Government policies and procedures, as well as a variety of applicable state and federal rules and regulations.

This position is critical to the Division, particularly in its support to the Central administrative staff and the PEOPLE program staff. This position reports directly to the DDEEA Sr. Budget Planner. This position provides confidential, administrative, and paraprofessional support and work of considerable complexity. This position exercises a significant degree of independence and latitude along program lines which are governed by complex federal, state, and UW policies, rules, and regulations. This position is responsible for completing financial transactions, e-reimbursement approvals, and serving as a liaison to the central p-card site manager. As PEOPLE is the Division's largest program, a great portion of the financial duties relate to that area; however, this is a central DDEEA position. This position acts as a liaison between the DDEEA staff, PEOPLE, and many other University departments, schools, and colleges to serve financial, business services, and administrative needs. This position is performed under general supervision and direction; presents, recommends, and works with the Sr. Budget Planner and Business Services Team to implement procedures and policies related to financial, business services, and related program areas.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

H.S. Diploma Required

Minimum Years and Type of Relevant Work Experience:

- At least 2 years creating an exceptional customer service experience for customers/stakeholders.
- Excellent writing and communication skills
- Ability to manage multiple and high-level priorities in a dynamic environment.
- Ability to build collaborative relationships and functional working teams with people from diverse backgrounds.
- Ability to multitask
- High degree of attention to detail
- Excellent judgment and problem-solving skills
- Ability to contribute to building and maintaining an engaged, inclusive, and diverse workplace
- Intermediate proficiency with Microsoft Word (e.g., use and create a variety of templates, complex tables, merges; manage table data, sort, and filter merges, and perform basic work with existing Macros; customize toolbars, import and insert graphs, embed Excel data)
- Proficiency with Microsoft Excel or another spreadsheet software (e.g., use advanced techniques for analyzing and manipulating data; ability to automate some operations, manage Macro commands, and create MS Excel applications)

Preferred type of relevant work experience:
- At least 2 years of experience performing financial functions
- At least 2 years interpreting financial policies and procedures (e.g., purchasing, travel, accounting services, payments)
- At least 2 years of experience identifying, developing, or implementing processes and/or procedures affecting a variety of stakeholders
- Knowledge of accounting/financial programs, UW Specific programs a plus (WISER, WISDM, WISPER etc.) preferred

Additional Information:

INTERNAL RECRUITMENT: ONLY CURRENT UW-MADISON EMPLOYEES ARE ELIGIBLE TO APPLY.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Department(s):

A020500-GENERAL SERVICES/A0205/G SERV/OFFICE OF VICE PROVOST

Work Schedule:

Standard University work hours 7:45am-4:30pm. May require occasional nights, weekends, or overtime.

This position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $16.05 HOURLY
Depending on Qualifications

Instructions to Applicants:

To begin the application process, click the button.

You will be asked to provide a cover letter and resume addressing your skills and experience as they relate to the qualifications and duties in this job description.

Make sure to identfy your education level and experience with the following:
- Creating an exceptional customer service experience to external and internal customers
- Building and/or maintaining a diverse and inclusive work environment
- Microsoft Word
- Microsoft Excel or other spreadsheet software
- Preforming financial functions
- Identifying, developing, or implementing processes and/or procedures

As applicants move on to next steps in the process, they will be asked to provide names and contact information (e-mail address, phone number, and mailing address) of at least three references.

Contact:

Dan Roen
dan.roen@wisc.edu
608-263-2767
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

FINANCIAL SPECIALIST(00161)

Employment Class:

University Staff-Ongoing

Job Number:

238170-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 24 2021 Central Daylight Time
Applications Close: Oct 8 2021 11:55 PM Central Daylight Time