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Bridging the Gap Finance Manager (17442)

American University
District of Columbia, United States
Salary Not Specified
Posted date
Sep 27, 2021

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Position Type
Faculty Positions, Business & Management, Management, Other Business & Management, Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Grants & Contracts
Employment Type
Full Time
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The Bridging the Gap (BTG) initiative is a foundation-funded project dedicated to supporting and promoting policy-relevant research, primarily but not exclusively in the fields of political science and international relations. BTG is housed in American University’s (AU) School of International Service (SIS). Founded in 2006 at the University of California, Berkeley, BTG has a current budget of more than $1 million, with funding from the Carnegie Corporation of New York and the Raymond Frankel Foundation. The BTG Finance Manager will be responsible for the planning and execution of all finance, personnel, administrative, and operational functions required for Bridging the Gap, ensuring full compliance with all AU policies, practices, and procedures.

Essential Functions
  1. Financial Processing and Transactions: Process all invoices, payment requests, reimbursements and other financial transactions ensuring compliance with AU/SIS standards, rules, and procedures; Track planned / committed expenditures and provide regular reports on fund availability to BTG leadership; Reconcile all BTG expenses on a monthly basis, maintaining accurate BTG internal budget tracking documents; Use Ellucian Colleague and/or Business Intelligence reports to review and analyze accounting data to identify errors; Resolve all issues related to expenditures, budgets, wire transfers, grant closeouts, carryovers, etc.; Direct procurement using institutional credit card ensuring compliance with AU / SIS standards, rules, andprocedures; Ensure proper fiscal year close, submitting records and files as per instructions from AU / SIS
  2. Post-award Grants/Project-Cycle Management: Provide financial information and analysis (project spending, uncommitted funds available, and changes in projected program spending) to BTG leadership upon request; Serve as the project liaison for three BTG directors, three senior advisers, three BTG fellows, two New Era fellows, and one Diversity, Equity, and Inclusion Fellow; Work with internal and external partners, including the Research on International Policy Implementation Lab; Understand the unique budget management rules of funders on all current grants, including compiling mid-cycleand end-of-cycle reports; Flag any potential need for a budget realignment or no-cost extension through monitoring expenditures (at costcategory level and line item); Handle all AU internal budget realignment requirements; Advise BTG colleagues on budgeting at the proposal stage, applying knowledge of post-award systems and processes in AU · Work with BTG colleagues to ensure that sponsored programming and research budgets are fully expended
  3. BTG Contract Development and Management: Review and submit all vendor registration document; Develop all individual and corporate Professional Services Agreements (PSAs) and submit for processing; Update internal tracking documents developed by BTG
  4. BTG Personnel Planning, Administration and Compliance: Supervise one full-time employee; Track course releases (past and planned) for BTG Directors and all other PI/co-PIs on BTG projects; Ensure all wages are posted correctly
  5. Operations and Administrative Support: Provide direct support to BTG for planning virtual and in-person events; Oversee facilities reservations, travel and local transportation booking for participants in BTG events, ensuring; participant visa requirements are met (if applicable), and ordering all event supplies and materials; Oversee travel booking and track all travel-related activities on behalf of the BTG leadership team; Coordinate and attend meetings and planning sessions related to research endeavors

Supervisory Responsibility
  • One full-time employee

Work Environment
  • All services are expected to be delivered from within the Washington, DC, Maryland, or Virginia (DMV area). We expect that position will likely work in person on the AU campus or work on a hybrid in-person/remote basis per AU HR guidelines, but it may be possible to make accommodations for remote work from outside the DMV area.
  • This position is contingent on external funding that is secured through December 31, 2022 and will be subject to renewal at that time.

Position Type/Expected Hours of Work
  • Full time
  • Sr. Coordinator/Analyst A
  • Exempt

Required Education and Experience
  • Bachelor's degree Bachelor's degree
  • Bachelor's degree
  • 4-6 years of relevant experience

Preferred Education and Experience
  • Master's degree or equivalent
  • 5-8 years of relevant experience

    • Experience in project budget management

    • Prior training on compliance, rules, and regulations

    • Prior experience with Ellucian Colleague, Business Intelligence, or other financial management software

Additional Eligibility Qualifications
  • Excellent attention to detail.
  • Prior experience in project cycle management, budget management, grants management, post-award financial management and/or contracts management in non-profit or academic setting.
  • Flexibility, creativity, and tenacity in problem solving.
  • Excellent mastery of spreadsheet applications (development, maintenance, etc.).
  • Excellent verbal, written, and interpersonal skills.
  • Hiring offers for this position are contingent on successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.

  • Click here to learn about American University's unique benefit options

Current American University Employees:

If you are a current full-time or part-time staff member at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us:

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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