Career Opportunity Number
Senior Executive Administrative Assistant
Job Open Date
Job Close Date
Open Until Filled
Initial Screen Date:
* Bachelor’s degree.
* Three (3) years of experience in high level
clerical/administrative support or related area.
* Minimum qualifications can be substituted with an equivalent
combination of education and experience sufficient to successfully
perform the essential duties of the job.
Preference will be given to individuals who possess
Normally scheduled Monday through Friday; however, may be required
to work other shifts to include evenings and/or weekends. Schedule
subject to change based upon department needs.
The annual salary is $48,956. A competitive benefit package is
Special Instructions to Applicants
This is the fourth level in the Administrative Support series.
Incumbents provide advanced and comprehensive administrative
support for an assigned Executive Cabinet Member. This position
provides highly responsible administrative support, with
considerable latitude for independent judgment for the assigned
Executive Cabinet member Major duties and responsibilities include:
analyzing collecting, preparing, reconciling, reviewing, and
maintaining comprehensive information, data, documents, and
records; preparing budget requests; monitoring budgets while making
recommendations regarding spending, accounts, or billings;
preparing, editing, or proofreading correspondence, reports, or
other documents; scheduling and coordinating appointments,
reservations, meetings, workshops, trainings or other
events/activities; providing technical support; providing
program/department information, referral or other services to
students and staff; maintaining department system or database and
may perform quantitative data analysis; coordinating and
collaborating with other departments/divisions on programs/projects
* EOE /M/F/Vet/Disabled
Typical Essential Duties
• Organizes, plans, develops, coordinates and arranges special
functions, programs and events on behalf of assigned Executive
Cabinet member. May provide supervision or guidance to a variety of
staff involved in projects and task as assigned. May supervise
daily activities and college location functions in the absence of a
• Prepares and reviews budget requests while making
recommendations; monitors budget spending, accounts, or bills;
monitors fund availability; and provides status updates to affected
Executive Cabinet member. Manage and implement special projects
with direction from the Executive Cabinet member.
• Composes highly confidential and sensitive correspondence,
memoranda and draft speech and written communication for an
Executive Cabinet member. Prepares, edits, proofreads, reviews,
prints, processes, maintains, and/or submits correspondence,
reports, records, certificates, forms, letters, pay sheets,
training schedules, contracts, payroll, and other general and
financial documents; ensures information accuracy and compliance
with applicable laws, standards, policies, and procedures; work may
also include performing quantitative data analysis when necessary.
Serves as ombudsperson for employees, students, vendors and the
• Processes, monitors, reviews, and/or reconciles invoices,
accounts, check requests, invoices, purchase orders,
reimbursements, deposits, receipts, and IT or other tickets or
requests; contacts personnel/departments/agencies via phone or
email to collect payment dues, or facilitate assigned operations.
Provide support to the Executive Cabinet member as he/she serves on
national committees and boards.
• Coordinates meetings of the Executive Cabinet member’s direct
reports, staff, and other special meetings as assigned. Coordinates
schedules with various staff members (district wide), the general
public, special interest representatives, and high ranking
governmental and educational officials. The support includes
scheduling the meetings, coordinating the location, preparation and
distribution of agenda, minutes and other duties as needed during
• With a high degree of autonomy, plans and implements campus,
district and/or state-wide events, to include preparing promotional
and other materials; managing enrollment processes; coordinating
with event participants, vendors, media, and other parties; and
performing other operations related to planning and organizing
• Performs customer service duties to include providing
program/department information, referrals, or other services to
students, staff, and other visitors; greeting and directing
visitors, students, or staff to appropriate personnel/departments;
and answering telephones. Serve as liaison and coordinate work with
other public/private organizations and attend meetings as assigned
by the Executive Cabinet member.
• Performs other duties of a similar nature or level.
• This job description is intended to represent only the key areas
of responsibilities; specific position assignments will vary
depending on the business needs of the department.
• Modern office procedures, methods, and equipment;
• Applicable Federal, State, and college laws, policies, standards,
• Filing and recordkeeping practices;
• Computers and related software applications;
• Event planning and organization principles;
• Customer service principles;
• Filing principles and practices;
• English language, grammar, and punctuation;
• Budget principles.
• Using a computer and related software applications;
• Utilizing modern office equipment;
• Providing customer service;
• Proofreading and editing documents;
• Preparing reports and forms;
• Typing correspondence, memos, and/or other related
• Planning and organizing events;
• Maintaining confidentiality;
• Assembling and organizing data and information;
• Monitoring a budget;
• Utilizing communication and interpersonal skills as applied to
interaction with coworkers, supervisor, the general public, and
others sufficient to exchange or convey information.
Positions in this class typically require: reaching, standing,
walking, fingering, grasping, feeling, talking, hearing, seeing and
Sedentary Work: Exerting up to 10 pounds of force occasionally
and/or a negligible amount of force frequently or constantly to
lift, carry, push, pull or otherwise move objects, including the
human body. Sedentary work involves sitting most of the time.
Walking and standing are required only occasionally.
Required fields are indicated with an asterisk (*).
Optional & Required Documents
- * What is the highest level of education you have as conferred
through an official transcript?
- Have not completed High School/GED
- High School/GED
- Associate's degree
- Bachelor's degree
- Master's degree
- Doctorate degree
- * How much experience in clerical/administrative support or
related area do you have, as supported by the employment history
listed on your application?
- less than one year
- between 1 and 2 years
- between 2 and 3 years
- between 3 and 4 years
- between 4 and 5 years
- five years or more
- * How did you learn about this position?
- Academic Keys
- Chronicle of Higher Education
- Diverse Issues in Higher Education
- Dos Mundos
- Employee referral
- Inside Higher Ed
- Kansas City Call
- Kansas City Globe
- Kansas City Hispanic News
- MCC Website
- Other Source
- Cover Letter
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- Other Document 01
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