PROJECT SUPERVISOR (Workforce Institute)
San Jose/Evergreen Community College District
Close/First Review Date:
The Project Supervisor reports to the Executive Director of
Workforce Institute located at the District Office. This is a full
time, 12 months per year, classified supervisor position.
Reporting to the Executive Director of Workforce Institute, or
assigned administrator, the Project Supervisor plans, organizes,
implements and directs project services within the Workforce
Institute's scope of services.
NATURE and SCOPE
The Project Supervisor is responsible for planning, implementing
and supervising the activities and operations of the project,
local, state and federal components, working with the business
community, outside agencies and the general public to meet project
objectives. The positions responsibilities include the direct and
indirect supervision of full and part time staff as well as outside
contractors. Project services may be delivered from the Workforce
Institute or other locations as required.
DUTIES and RESPONSIBILITIES
1. Stay abreast of current labor market information; conduct
systematic environmental scans and customer satisfaction surveys;
research and apply training best practices
2. Write clear, concise, grammatically correct proposals for
contracts, grants, or other funding opportunities.
3. Establish and document program goals, objectives, policies and
4. Deliver services that ensure a consistently high level of
customer satisfaction in a culturally competent manner.
5. Effectively supervise and evaluate the performance of assigned
staff; train, counsel, and implement disciplinary actions according
to district policies and procedures.
6. Ensure compliance with applicable grant, State and Federal
guidelines and audit requirements; ensure project timelines are
7. Develop and strengthen partnerships with campus and off-campus
community, including local businesses, community-based
organizations, and others in a cooperative and responsive
8. Develop and submit timely reports that demonstrate project goals
are being met.
9. Prepare and effectively manage project budgets; facilitate the
acquisition of supplies and equipment, maintain inventory control,
approve program purchases.
10. Create and deliver effective oral presentations.
11. Identify and recommend training and performance solutions to
meet specific client needs; conduct and evaluate business needs
assessments; develop, evaluate, modify, and implement customized
training programs. Engage in timely and responsive interactions
with existing and prospective clients.
12. Perform other related duties as assigned.
1. Resources that provide current labor market information and
2. Contracts, grants, and other RFQ proposal writing and submission
3. Principles and practices of effective project management.
4. Techniques for effective supervision and evaluation of technical
and clerical personnel.
5. Working knowledge of teaching, mentoring, and tutoring
6. Compliance requirements for contracts and grants.
7. Interpersonal skills using tact, active listening, and
8. Cultural competence.
9. Budget preparation and control.
10. Pertinent Federal, State and local laws, codes and safety
11. Effective gap analysis and need assessment methods.
12. Operation of a computer terminal and working knowledge of
Microsoft suite of software products.
13. Effective written and oral presentation techniques.
14. Workforce development concepts, issues and policies.
Skills and Abilities:
1. Provide leadership to a specific project so that goals and
timelines are met
2. Communicate effectively both orally and in writing in a
culturally competent manner.
3. Prepare and deliver effective oral presentations.
4. Operate a computer terminal to enter data, maintain records and
5. Plan, organize, prioritize, and schedule work.
6. Analyze situations accurately and adopt an effective course of
7. Train, supervise and evaluate personnel.
8. Travel to make presentations and attend meetings and events in
the community; ability to travel to multiple locations within the
9. Flexibility to adjust work hours to meet project
10. Meet schedules and time lines.
11. Maintain current knowledge of program rules, regulations,
requirements and restrictions.
12. Produce spreadsheets, reports, presentations, and marketing
13. Develop and monitor a budget.
EDUCATION AND EXPERIENCE
1. Bachelor’s degree preferably with a concentration in public
administration, non-profit administration, business, or educational
administration or any combination of education and experience for
which similar knowledge and abilities could be acquired.
2. Five years of related experience in workforce development,
community development, or public policy and experience in managing
complex projects. Experience in sector-based work desirable.
Licenses and Requirements:
1. Must have a valid California driver’s license.
1. Bilingual abilities, desirable.
District’s Diversity Requirements
- Demonstrated sensitivity, knowledge and understanding of the
diverse academic, socioeconomic, gender identity, sexual
orientation, cultural, disability, and ethnic background of groups
historically underrepresented, and groups who may have experienced
- Success integrating diversity as appropriate into the major
duties outlined in the job description and in the duties listed in
the District’s hiring policy; or demonstrated equivalent
transferable skills to do so.
$104,254 - $133,590 Annual Salary (Range S-144 Supervisor 2019-2020
Salary Schedule). Starting salary placement is generally at Step
Excellent fringe benefit package includes District paid medical,
dental, vision, EAP (employee assistance plan) and life insurance
for employee and eligible dependents, and income protection.
Voluntary plans include supplemental life insurance, Flexible
Spending Accounts, 403b and 457 Deferred Compensation Accounts.
Management and Supervisor positions also include 22 vacation days,
18 holidays, 12 sick leave days and 6 administrative leave days per
To be considered for this position please visit our web site and
apply on line at the following link: https://sjeccd.peopleadmin.com/
About San Jose/Evergreen Community College District
The District is represented by dedicated and talented employees who
are passionate about providing our student population with the best
educational experience possible. The District recognizes that
cultural diversity in the academic environment promotes academic
excellence; fosters cultural, racial and human understanding;
provides positive roles models for all students, and creates an
inclusive and supportive educational and work environment for its
employees, students, and the community it serves.
As of fall 2017, with enrollment of approximately 18,500 per
semester, and an extremely diverse student population
(Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific
Islander 32%, American Indian/Native American 0.5%, White/Caucasian
11%) attaining educational goals reflecting 45% - AA Degree and
Transfer to a 4-Year College/ University, the District’s emphasis
on student success makes it a recognized educational leader in the
The District encourages a diverse pool of applicants to serve as
colleagues to an existing diverse group of managers, supervisors
and confidential staff consisting of 29 % Hispanic/Latino, 13%
Asian/Pacific Islander, 7% Black/African American, 23%
White/Caucasian, and as well as encouraging applications from all
qualified, outstanding applicants.