Manager, Contracts Compliance
West Valley-Mission Community College District
Closing Date: 10/25/2021
The West Valley-Mission Community College District is seeking a
talented leader to fill the position of Manager, Contracts
Compliance, as part of the District's General Services Department.
The Contracts Compliance Manager will plan, organize and direct the
activities of the contract services section within General
Services; coordinate section activities with other divisions or
departments; and provide highly responsible technical support to
the Executive Director, General Services. ABOUT THE DISTRICT Santa
Clara County, home of the Silicon Valley, is a world-renowned
center for high technology and an important business and financial
center. It is also the Bay Area's most populous county, with almost
2 million residents, and the site of California's third largest
city, San Jose. West Valley and Mission Colleges serve an area of
approximately 350,000 residents. The West Valley-Mission Community
College District is one of the largest employers in Santa Clara
County. The District is composed of two colleges: West Valley
College in Saratoga and Mission College in Santa Clara. Together
they enroll more than 17,375 students with diverse backgrounds.
Courses are taught during day, evening, and weekend hours, in
addition to online courses and distance learning. More than 1,525
faculty and staff work for the District, which has a budget
exceeding $135,287,206. The service area includes the cities of
Santa Clara, Saratoga, Campbell, Los Gatos, Monte Sereno; and parts
of San Jose, Cupertino, Sunnyvale, and Santa Cruz County.
Applicants who possess the knowledge, skills, and life experiences
to address the cultural and educational needs of a culturally
diverse student population are encouraged to apply.
This is a classified administrator position with an anticipated
start date of December 13, 2021. This is an exempt, management
position and is not subject to overtime.
Salary and Benefits:
Anticipated Hiring Range:
- $113,219-$120,581 annually (Administrative Salary Schedule,
Range 11, Steps A-C).
- Annual salary step increases to maximum of salary range,
$141,149 (Administrative Salary Schedule, Range 11, Step H).
- Additional compensation: $1,500 for doctorate added to base
salary annually, to be prorated on a monthly basis.
- Employer-contributed medical, dental and vision for employee,
spouse, and/or dependents.
- Employer-paid long term disability for employee.
- Employer-provided life insurance.
- 13 paid holidays, plus 1 floating holiday annually; paid
non-workdays between Christmas and New Year.
- 22 days vacation leave accrued annually (25 days after 5
- 12 days sick leave accrued annually.
- Personal necessity leave and personal business leave.
- Professional development and renewal leave.
- $500 longevity award annually after 10 years of service and
$1,000 longevity award annually after 15 years of service.
- CalPERS retirement.
Any combination of experience and education that would provide the
required knowledge and abilities is qualifying. A typical way to
obtain the required knowledge and abilities would be:
Examples of Duties and Responsibilities:
- Understanding of, and sensitivity to the diverse academic,
socio-economic, ethnic, religious and cultural backgrounds,
disability, and sexual orientation of community college students,
faculty and staff; AND
- Equivalent to a Bachelor’s degree from an accredited college or
university with major course work in public administration,
business administration, finance or a related field; AND
- Five years of increasingly responsible experience in contract
services or risk management, including one year of supervisory
Duties may include, but are not limited to, the following:
For more information on this position and to apply, please visit
our website at the following link: wvm.peopleadmin.com
- Recommend and implement section goals and objectives; establish
performance standards and methods for contract services; develop
and implement policies and procedures.
- Plan, develop and oversee the work of staff involved in
- Evaluate operations and activities of assigned unit; implement
improvements and modifications; prepare various reports on
operations and activities.
- Participate in budget preparation and administration; prepare
cost estimates for budget recommendations; monitor and control
- Participate in the selection of staff; coordinate staff
training; conduct performance evaluations; recommend discipline;
implement discipline procedures as directed.
- Perform the daily administration, management, execution, and
negotiation of contracts to ensure compliance with policies,
procedures, legal and insurance requirements.
- Provide staff assistance to the Executive Director, General
Services in risk management and contract administration; serve as
proxy with other groups and organizations.
- Consult and confer with legal counsel and third party insurance
administrators to evaluate and interpret contract provisions and
advise administration if changes to approved contract documents,
board policy and administrative procedures are necessary.
- Serve as liaison for management, external agencies,
consultants, vendors and contractors; assist with the development
and interpretation of contractual terms and conditions; ensure use
of appropriate legal contract forms to minimize exposure to risk
and liability, obtain, review and manage external certificates of
insurance and endorsements.
- Assist in the development, review, preparation and award of bid
documents and associated contracts for, but not limited to,
requests for proposals, invitations for bids, single/sole source
requests, and requests for qualifications.
- Support the facilities department in coordinating the
development and process of request for qualifications and
proposals, contract analysis and preparation, including project
labor agreement program standards, state and insurance
- Assist in managing and serving as liaison between the
facilities department and construction/project managers in
requesting, gathering and processing documents and claims related
to the district’s Owner Controlled Insurance Program (OCIP), and
serve as liaison with OCIP Insurance provider.
- Attend insurance meetings and statewide professional
development programs to stay current on relevant laws, regulations
and issues pertaining to public contracting, new industry practices
and activities to ensure the use of “best practices” regarding the
district’s contract administration and insurance coverage.
- Evaluate vendor and contractor performance as necessary;
compare performance to standards, specifications and terms of
contracts; take appropriate action; maintain insurance
- Research and prepare technical and administrative reports and
studies; prepare agenda items for submission to the Board of
Trustees; prepare written correspondence as necessary.
- Answer questions and provide information to the public;
investigate complaints and recommend corrective action as necessary
to resolve complaint.
- Build and maintain positive working relationships with
co-workers, other district employees and the public using
principles of good customer service.
- Foster an environment that embraces diversity, integrity, trust
- Be an integral team player, which involves flexibility,
cooperation and communication.
- Perform related duties as assigned.
Applicants who, due to a disability, require accommodations to
complete the application, testing or interview process, please
contact Human Resources at (408) 741-2174 to arrange for
West Valley-Mission Community College District is an Equal