The Director of the Office of Sponsored Programs provides
leadership for the development and administration of externally
funded grants, contracts, and related functions in support of the
College's strategic priorities, mission, and institutional values
of equity, diversity, and inclusion. With a high level of
independence and autonomy, the Director is responsible for the
successful identification, cultivation, collaborative
conceptualization, solicitation, and stewarding of a wide range of
grant proposals and reports submitted on behalf of the College and
PIs to relevant government agencies and other funders.
This position reports directly to the Provost. The individual in
this position works closely with grant principal investigators
(including faculty and staff), the academic deans, and members of
the Executive Staff of the College. This individual works
collaboratively with the Director of Foundation and Corporate
Relations in the Institutional Advancement Office, and with the
Grants Accounting Manager in the Financial and Administrative
Services Office. The Director supervises the Office Manager for the
Office of Sponsored Programs.
- Oversee the submission of extramurally-funded proposals and the
negotiation of research contracts and subawards.
- Managing and monitoring relevant institutional committees and
offices for needed compliances.
- In collaboration with Provost, maintains institutional
signature authority on extramurally-funded proposals and
- In collaboration with the Grants Accounting Manager interprets
regulations and guidelines for the institution and maintains
required policies and procedures.
- In collaboration with the Grants Accounting Manager maintains
internal control documentation in compliance with federal, state
and private regulations and guidelines.
- In collaboration with the Grants Accounting Manager writes,
updates, and maintains the Principal Investigator/Program Director
Handbook, which will serve as the policies and procedures manual
for College grants and contracts.
- Provides support and training to all grant stakeholders on how
to more efficiently and effectively manage their respective grants
in following College policy, granting agency guidelines, and all
applicable federal regulations.
- Stays informed of changing funding opportunities, compliance
requirements, and best practices through involvement in
professional networks and training opportunities.
- Keeps campus partners informed of funding opportunities.
- Keep institutional logins current for external electronic
- Answer questions related to sponsor guidelines and proposal
- Provide required institutional information / documentation for
- Assist faculty in preparing proposal budgets and gathering
administrative requirements for proposal submissions.
- Submit grants on behalf of the College and execute required
- Track submitted proposals/contracts and funding statuses.
- Determine status of pending applications through proactive
- Accept awards on behalf of the institution.
- As needed, serve as the liaison for Institutional Advancement
for privately-funded submissions.
Post-Award (In collaboration with the Grants
Account Manager and the Finance Office)
- Negotiate contracts and incoming subawards on behalf of the
institution; Liaise to Legal as needed.
- Review financial risks inherent in doing business with the
sub-recipients; Review sub-recipient audit results and issue
management responses and actions as needed.
- Assist principal investigators in interpreting sponsor
- Review and submit agency prior approval requests.
- Be the liaison with the Financial and Administrative Services
Office for award spending and audits of sponsored awards.
- Prepare reports regarding grant funding efforts and successes
to assist in setting priorities for the college.
Bachelors Degree is Required.
- Minimum of one year of experience working with grant and
contract administration in an academic environment.
- Knowledge of 2 CFR 200 ("OMB Uniform Guidance") and federal
funding agency award administration policies and proposal
submission experience particularly using Grants.gov preferred.
- Strong computer and software skills such as Google Office
- The ability to work independently as well as with other College
personnel, students, vendors and clients.
- Excellent oral and written communication skills; exceptional
attention to detail and organizational skills
- Ability to research issues and propose solutions to problems is
required; ability to exercise sound judgment, discretion and
- Time management skills and the ability to handle multiple,
concurrent tasks within deadlines; ability to work effectively
under externally imposed deadline pressures; ability to facilitate
and build project timelines and processes.
Employee is subject to indoor work, protected from weather
conditions. Work is sedentary in nature and involves exerting up to
10 lbs. of force occasionally and/or a negligible amount of force
frequently/constantly in order to lift, carry, push, pull or
otherwise move objects.
Please be aware that as a continued emphasis on keeping our
community safe and healthy, we will require all faculty, staff, and
students to submit verification of full vaccination for COVID-19 no
later than September 15, 2021.
Work is performed in an office environment in a variety of work
locations throughout the Carthage Campus. The noise level in the
work environment is moderate and typical of a campus office
environment. This varies based on occasional work travel
The above statements reflect the general details necessary to
describe the principle functions of the occupation described and
shall not be construed as a detailed description of all the work
requirements that may be inherent in the occupation.
Founded in 1847, Carthage College combines an environment of
reflection and self-discovery with a culture of high expectation,
so that our students uncover and ignite their true potential. As a
four-year private liberal arts college with roots in the Lutheran
tradition, we place a strong emphasis on both moral and
intellectual values. Our prime location in Kenosha, Wisconsin,
midway between Chicago and Milwaukee, allows students the
opportunity to learn in a professional context. Our beautiful
campus, an 80-acre arboretum on the shore of Lake Michigan is home
to 150 scholars, 2,600 full-time students, and 400 part-time
students. Our rich academic experience equips students with
foundational knowledge and skills, preparing graduates to be
lifelong learners and to lead meaningful, productive lives.
Carthage College is an equal opportunity employer (EOE)
dedicated to the goal of building a culturally diverse community.
We welcome applications from a broad spectrum of people, including
members of ethnic minorities, women, veterans, and individuals with
disabilities. All qualified applicants will receive consideration
for employment without regard to race, color, religion, sex,
gender expression, gender identity, sexual orientation,
national origin, protected veteran status or status as an
individual with a disability.