This University of Colorado Campus Controller's Debt & Asset
Management unit exists to: a) assure accurate accounting for the
General, Auxiliary, Agency, Gift, Renewal & Replacement,
Retirement of Indebtedness (ROI), Inventories, Capital
Construction, and Investment In Plant (IIP) funds at the University
of Colorado at Boulder; b) provide consulting, training, and
mentoring to campus personnel on the use of the finance system and
the business processes associated therewith, including departmental
roles and responsibilities in the administration of its funds; c)
assist campus personnel in facilitating accounting management and
control of fiscal operations and resources; d) provide timely and
accurate reports and related information to all external
constituencies, to all levels of UCB’s management, and for the
University’s annual reports; e) interface and reconcile with the
State of Colorado’s Financial Reporting System (CORE); f) manage
subsystems related to the general accounting operations, and
Property Accounting System (PSAM).
This position exists to perform the following duties campus-wide:
a) Record State Long Bill capital construction project activities,
create monthly and quarterly reports; review construction project
statements. b) To be the campus accounting expert resource for
departmental staff in the above areas, provide training for
departmental staff in these areas, and to train student auditors of
petty cash and change funds. This position will have the authority
to make decisions within their areas of responsibility and to
improve upon their areas work processes. The position will interact
with state and university controller staff, campus departmental
staff, and academic researchers. The position is expected to be
self-directed once the initial learning curve is overcome.
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.
Who We Are
Committed to the mission of the university and the Boulder campus,
the Campus Controller's Office (CCO) provides trusted leadership in
higher-education financial accounting and reporting. CCO offers
assistance and guidance to manage fiscal responsibilities
successfully across campus. CCO assists students, families, faculty
and departmental administrators.
CCO is a division of Finance and Business Strategy, CU Boulder’s
resource for strategic business operations, financial management
and decision-making support.
What Your Key Responsibilities Will Be
CCO Core Initiative: Accounting Excellence
Capital Construction Accounting
Cash Management Accounting
- Respond to departmental questions regarding appropriateness of
their project for Fund 71 Capital Construction, advise on options
if not appropriate. Process Fund 71 inactivation requests once
project is completed. Create capitalization/expense JE for the
Construction In Progress using GAAP, GASB, State, CU, and Campus
standards, determine Fund 74 entry variables, review costs from
established reports and enter into PSAM.
- Supervise State Long Bill projects to obtain reimbursements
from the state, goal is to not have CU's carrying cost exceed $1
million dollars. Work with CU Treasurer and State Treasurer's
Offices to create and process reimbursement wire transfer in the
CORE system for State's share of bills paid directly by the
University. Update the CORE/People Soft cross-reference
spreadsheet. Prepare PeopleSoft JE to book revenue and
- Assure that the outstanding encumbrances do not exceed the
current level of spending authority (state term for budget)
remaining. Assure State project appropriation revenue is reconciled
to project expenditures on a monthly basis for State Long Bill
Funded Projects. Contact FM Accounting and work out any
- Annually, review the Legislative Long Bill for new
appropriations and phases of continuing projects. Keep CCO and
Facilities Management managers informed of projects expiring that
are in jeopardy of losing appropriated funds.
CCO Core Initiative: People Development
- Maintain the master list of Petty Cash, Gift Cards, and Change
Funds authorized by the CCO, process requests for new funds using
campus guidelines, modify amounts as needed, and close-out funds as
appropriate. Review funds monthly to ensure they are within their
authorized amounts and the expenses are per CU guidelines. 25%
- Coordinate the team's' that conduct audits of large change
funds and the Gift Card/Petty Cash funds held by campus
departments. Report the results of the cash count, describes any
discrepancies, review the accuracy of financial data, verify the
physical count to the account balances in the PeopleSoft system,
recommends effective internal control procedures, and ensures that
the activities follow State and University fiscal rules and the
existing policies and procedures.
- Provide regular training to custodians of PCCF/GC & Gift
Funds and supervise the PCCF/GC audits to ensure they are being
done per CU guidelines. Train new PCCF/GC auditors on CU guidelines
that helps them understand the big picture as well as the processes
- Encourage campus customers to recommend changes to the cash,
gift card, and construction work flow. Evaluate customer ideas with
them and CCO appropriate staff to see if the changes will improve
upon the existing processes.
- Maintain good communication with supervisor and system wide
colleagues. Just as you engage your customers, you should also work
to keep your supervisor and system wide colleagues involved.
- Assist department custodians with reconciliation of their funds
when they get out of balance. Help them to learn how to keep their
funds in balance.
What You Should Know
- Time allotted to special projects assigned by CCO management
and various duties that could include assisting other staff in the
CCO – Debt & Asset Management unit with projects as necessary
for the good of the unit.
- Maintain archival records for construction project files per
state and campus guidelines.
This position is in a hybrid work environment and will be required
to be in the office at least two days a week.
What We Can Offer
The hiring pay range is $52,000.00 to $65,000.00.
The University of Colorado offers excellent benefits
, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder
Be driven. Be strategic. Be Boulder.
What We Require
What You Will Need
- At least a bachelor’s degree or equivalent combination of
education and experience may substitute.
- 1+ years of professional, job related experience.
What We Would Like You To Have
- Knowledge of auditing procedures and standard methodologies for
handling petty cash, gift card, and change fund accounts.
- Proven ability to develop solutions to a variety of problems of
moderate scope and complexity using existing policies and practices
as a guide.
- Proven ability to explain policies and standard methodologies
to departmental staff.
- Experience with and knowledge of governmental or higher
education accounting procedures.
- Experience with a Peoplesoft/PSAM financial system or related
- Experience with auditing and/or auditing petty cash, gift card,
and change fund accounts.
- Experience and interest reviewing and writing policies and
upgrading work processes.
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically addresses how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
You will not need to upload references at this time.
Please apply by October 31, 2021,
Note: Application materials will not be accepted via email. For
consideration, applications must be submitted through CU Boulder Jobs
Posting Contact Information
Posting Contact Name:
Boulder Campus Human Resources
Posting Contact Email: