Cash & Capital Construction Accountant

Employer
University of Colorado Boulder
Location
Colorado, United States
Salary
Salary Not Specified
Posted date
Sep 23, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Chief Business Officers & Vice Presidents, Student Affairs, Financial Aid
Employment Type
Full Time


Job Summary

This University of Colorado Campus Controller's Debt & Asset Management unit exists to: a) assure accurate accounting for the General, Auxiliary, Agency, Gift, Renewal & Replacement, Retirement of Indebtedness (ROI), Inventories, Capital Construction, and Investment In Plant (IIP) funds at the University of Colorado at Boulder; b) provide consulting, training, and mentoring to campus personnel on the use of the finance system and the business processes associated therewith, including departmental roles and responsibilities in the administration of its funds; c) assist campus personnel in facilitating accounting management and control of fiscal operations and resources; d) provide timely and accurate reports and related information to all external constituencies, to all levels of UCB’s management, and for the University’s annual reports; e) interface and reconcile with the State of Colorado’s Financial Reporting System (CORE); f) manage subsystems related to the general accounting operations, and Property Accounting System (PSAM).

This position exists to perform the following duties campus-wide: a) Record State Long Bill capital construction project activities, create monthly and quarterly reports; review construction project statements. b) To be the campus accounting expert resource for departmental staff in the above areas, provide training for departmental staff in these areas, and to train student auditors of petty cash and change funds. This position will have the authority to make decisions within their areas of responsibility and to improve upon their areas work processes. The position will interact with state and university controller staff, campus departmental staff, and academic researchers. The position is expected to be self-directed once the initial learning curve is overcome.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Committed to the mission of the university and the Boulder campus, the Campus Controller's Office (CCO) provides trusted leadership in higher-education financial accounting and reporting. CCO offers assistance and guidance to manage fiscal responsibilities successfully across campus. CCO assists students, families, faculty and departmental administrators.

CCO is a division of Finance and Business Strategy, CU Boulder’s resource for strategic business operations, financial management and decision-making support.

What Your Key Responsibilities Will Be

CCO Core Initiative: Accounting Excellence

Capital Construction Accounting
  • Respond to departmental questions regarding appropriateness of their project for Fund 71 Capital Construction, advise on options if not appropriate. Process Fund 71 inactivation requests once project is completed. Create capitalization/expense JE for the Construction In Progress using GAAP, GASB, State, CU, and Campus standards, determine Fund 74 entry variables, review costs from established reports and enter into PSAM.
  • Supervise State Long Bill projects to obtain reimbursements from the state, goal is to not have CU's carrying cost exceed $1 million dollars. Work with CU Treasurer and State Treasurer's Offices to create and process reimbursement wire transfer in the CORE system for State's share of bills paid directly by the University. Update the CORE/People Soft cross-reference spreadsheet. Prepare PeopleSoft JE to book revenue and receivable.
  • Assure that the outstanding encumbrances do not exceed the current level of spending authority (state term for budget) remaining. Assure State project appropriation revenue is reconciled to project expenditures on a monthly basis for State Long Bill Funded Projects. Contact FM Accounting and work out any variances.
  • Annually, review the Legislative Long Bill for new appropriations and phases of continuing projects. Keep CCO and Facilities Management managers informed of projects expiring that are in jeopardy of losing appropriated funds.

Cash Management Accounting
  • Maintain the master list of Petty Cash, Gift Cards, and Change Funds authorized by the CCO, process requests for new funds using campus guidelines, modify amounts as needed, and close-out funds as appropriate. Review funds monthly to ensure they are within their authorized amounts and the expenses are per CU guidelines. 25%
  • Coordinate the team's' that conduct audits of large change funds and the Gift Card/Petty Cash funds held by campus departments. Report the results of the cash count, describes any discrepancies, review the accuracy of financial data, verify the physical count to the account balances in the PeopleSoft system, recommends effective internal control procedures, and ensures that the activities follow State and University fiscal rules and the existing policies and procedures.

CCO Core Initiative: People Development
  • Provide regular training to custodians of PCCF/GC & Gift Funds and supervise the PCCF/GC audits to ensure they are being done per CU guidelines. Train new PCCF/GC auditors on CU guidelines that helps them understand the big picture as well as the processes they follow.
  • Encourage campus customers to recommend changes to the cash, gift card, and construction work flow. Evaluate customer ideas with them and CCO appropriate staff to see if the changes will improve upon the existing processes.
  • Maintain good communication with supervisor and system wide colleagues. Just as you engage your customers, you should also work to keep your supervisor and system wide colleagues involved.
  • Assist department custodians with reconciliation of their funds when they get out of balance. Help them to learn how to keep their funds in balance.

University Satisfaction
  • Time allotted to special projects assigned by CCO management and various duties that could include assisting other staff in the CCO – Debt & Asset Management unit with projects as necessary for the good of the unit.
  • Maintain archival records for construction project files per state and campus guidelines.


What You Should Know

This position is in a hybrid work environment and will be required to be in the office at least two days a week.

What We Can Offer

The hiring pay range is $52,000.00 to $65,000.00.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be driven. Be strategic. Be Boulder.

What We Require
  • At least a bachelor’s degree or equivalent combination of education and experience may substitute.
  • 1+ years of professional, job related experience.


What You Will Need
  • Knowledge of auditing procedures and standard methodologies for handling petty cash, gift card, and change fund accounts.
  • Proven ability to develop solutions to a variety of problems of moderate scope and complexity using existing policies and practices as a guide.
  • Proven ability to explain policies and standard methodologies to departmental staff.


What We Would Like You To Have
  • Experience with and knowledge of governmental or higher education accounting procedures.
  • Experience with a Peoplesoft/PSAM financial system or related enterprise system.
  • Experience with auditing and/or auditing petty cash, gift card, and change fund accounts.
  • Experience and interest reviewing and writing policies and upgrading work processes.


Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications, and responsibilities of the position.

You will not need to upload references at this time.

Please apply by October 31, 2021, for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: recruiting@colorado.edu


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