Assistant Director of Development, Athletics and Recreation (15612)

American University
District of Columbia, United States
Salary Not Specified
Posted date
Sep 24, 2021

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Position Type
Administrative, Business & Administrative Affairs, Community Relations & Institutional Outreach, Development & Advancement, Alumni Affairs, Student Affairs, Athletics, Executive, Executive Directors
Employment Type
Full Time


Under the direction of the Director of Development, Athletics and Recreation, and in concert with the Associate Director of Athletics for External Relations, the Assistant Director of Development, Athletics and Recreation will build and manage a comprehensive annual and special gifts program (known as Eagles Club) for the Department of Athletics and Recreation. The Assistant Director will be responsible for solicitation of annual and special gifts through cultivation and stewardship and will build a trusted pipeline through strategy. The incumbent will increase broad-based philanthropic support, grow constituents’ engagement, support and attendance at major department events, maintain development databases, financial reporting, and contribute specific development content to fundraising collateral, social media, alumni outreach and development publications.

In all these capacities, the Assistant Director participates in overall Office of Development activities in support of the broader objectives of the Vice President for Development and Alumni Relations and the Director of Athletics.

Essential Functions
  1. Meet annual gift/pledge and cash revenue goals for personal performance established by the Director of Development, Athletics and Recreation to support the comprehensive annual and special gifts program (known as Eagles Club). Develop programs and strategies to identify, prioritize, cultivate, and solicit key individual prospects rated up to $50,000. Manage a portfolio of 50-150 annual and special gift prospects and achieve personal goals for prospect cultivation (measured by number of visits and contacts), solicitation and gift closure. Professionally and efficiently complete all communication, follow-up, and stewardship related to the ongoing cultivation and closure of gifts. Follow established standards for the documentation and acceptance of gifts. Record all contacts, strategies, and proposals in appropriate database systems. Submit all other required administrative paperwork in a timely manner.
  2. Coordinate all content and logistics associated with Eagles Club under the direction of the Director of Development, Athletics and Recreation, and with vital input from Head Coaches and the Associate Director of Athletics for External Relations; preparation and distribution of development communications (electronic & hard copy), creating and maintaining e-mail list serves, social media accounts, website campaigns and preparation and distribution of Department of Athletics and Recreation development collateral.
  3. Manage the reporting of development progress and execution of ongoing acknowledgement letters, accounting for revenue and donor count updates and trends to the Director of Development, Athletics and Recreation.
  4. Assist the Director of Development, Athletics and Recreation with a broad range of functions and provide administrative support related to support for the Department of Athletics and Recreation. This includes but is not limited to volunteer management (Eagles Leadership Council, Athletics Young Alumni Board), planning, organizing, and follow-up of fundraising events, and attending many home and some key road games.
  5. Other duties as assigned in fulfillment of the objectives established by the Director of Development, Athletics and Recreation.

Position Type/Expected Hours of Work
  • Full-Time

Required Education and Experience
  • Bachelor’s degree from an accredited educational institution
  • Two to five years of experience in development or another field (such as sales, marketing, public relations, alumni relations, event management) showing progressive responsibilities, and with demonstrated success in closing annual gifts
  • Experience in a college athletic department (as employee and/or former student-athlete), higher education or communication-related environment preferred
  • Experience working with volunteers – either on boards, committees, or in completion of assigned responsibilities
  • Excellent oral and written communication skills demonstrated by clear, concise, and persuasive writing, public speaking, and private discourse
  • Excellent interpersonal communication skills and demonstrated experience successfully working with persons from diverse backgrounds
  • Excellent analytical, research, and time management skills
  • Experience analyzing and reporting on fundraising data
  • Ability to manage several projects simultaneously in a deadline-driven environment
  • High-level proficiency with MS Office programs (MS Word, MS Excel, MS Power Point), social media platforms (Facebook, Twitter, Instagram), fundraising systems (CRM Advance a plus), and e-communications strategies

Preferred Education and Experience
  • Master's degree
  • Experience using fundraising databases, specifically Ellucian CRM Advanced

Additional Eligibility Qualifications
  • Hiring offers for this position are contingent on successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.

  • Click here to learn about American University's unique benefit options

Current American University Employees:

If you are a current full-time or part-time staff member at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us:

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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