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Office Professional IV

Employer
University of Central Missouri
Location
Missouri, United States
Salary
Salary Not Specified
Posted date
Sep 23, 2021

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Position Type
Administrative, Academic Affairs, Arts Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Type
Full Time
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Position Information

Position Title Office Professional IV Working Title Office Professional IV Department 220010-Dean Arts, Humanities, & Social Sciences Pay Rate $12.24/Hour FTE 1.0 FLSA Nonexempt Position Number 999261 Classification CJS11 Special Instructions to Applicants:
A complete UCM electronic application for employment, cover letter and resume required. Incomplete applications will not be considered.

Initial review of applications begin immediately and continue until the position is filled.

NOTE : A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check.

The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status and people with disabilities. Working hours:
Monday – Friday 8:00 a.m. – 5:00 p.m. Bargaining Unit No Work Location Warrensburg Campus Posting Date 09/23/2021 Closing Date Open Until Filled Yes Position Purpose
  1. Serve as the Office Professional under the administrative guidance of the College of Arts, Humanities, and Social Sciences and the School of Visual and Performing Arts ( SVPA ) to include: plan, document, and monitor budgets. Provide financial guidance to the School Chair, Assistant Chairs, and faculty regarding the status of accounts and approval of expenses. Prepare weekly, monthly, quarterly, and annual budget reports and reconciliation as requested. Administer Office budget policies and procedures. Monitor budgets of subordinate areas; invoice customers and deposit revenue into appropriate accounts.
  2. Serve as Office Manager, to include: coordination of office calendar and deadlines, purchasing, inventory, and equipment maintenance. Hire, train, and supervise student employees. Determine best practices for the office.
  3. Provide administrative support to the College and the VPA School Chair, VPA Assistant Chairs, and VPA faculty to include: scheduling and supporting events; managing access to facilities; scheduling appointments, extracurricular use of classrooms and the Highlander Theatre; creating and distributing correspondence; maintaining records; making travel arrangements; and assisting with special projects. Serve as resource referral person in the absence of the School Chair and/or Assistant Chairs’. Assist in coordinating on- and off-campus events to include: in-service, luncheons, receptions, etc. Assist the School Chair and Assistant Chairs with managing the course schedule each semester, to include: adding, deleting, changing, and managing enrollments in courses as directed.
  4. Function as a customer relations specialist, to include: providing information about the College and the School of Visual and Performing Arts, advising students of enrollment and admission procedures, promoting programs to prospective students, and respond to non-routine written and verbal inquires. Ensure connectivity to all technical based services for all users by performing routine computer corrections, as directed; remain knowledgeable of changes in technology and be familiar with program capabilities. Be able to assist students.
Education & Formal Training Associate's degree (Specify field(s) of study below), Education/Experience substitution (specify) Other Education & Formal Training
Associate’s degree in Office Administration, Business, or related field.

Education may be substituted for experience or if experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience; PhD = 8 years experience. Computer Skills Word-Processing, Spreadsheet, Presentation, Desktop Publishing, Other - PC and/or Mac computer literacy; database management; internet navigation Experience
  1. Three (3) years advanced administrative support experience assisting a high-level administrator/director.
  2. One (1) year budget operations, financial analysis, or accounting. Two years preferred.
  3. General understanding and background in the performing arts preferred.
Other Experience Licenses, Certificates, Registrations, & State/Federal Requirements of Position: Criminal History check, Driver's license Other Licenses, Certificates, Registrations, & State/Federal Requirements Special Skills, Abilities, and Knowledge: Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Knowledge of a University environment preferred, Human Relations/Interpersonal skills, Leadership skills: organization/meeting facilitation/project leadership, Sensory abilities: special vision and/or hearing requirements (specify), Supervisory skills, including motivation, delegation of duties, evaluation, etc, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality Other Special Skills, Abilities, and Knowledge
  • Ability to participate and/or facilitate team projects.
  • Ability to interpret customer inquiries and make decisions to assist students properly and quickly.
Specify sensory abilities: Physical & Environmental Factors: Lifting (weight) - up to 25 lbs Other Physical & Environmental Factors Lifting weight Special Working Conditions: Professional appearance, Work in stressful conditions Other Special Working Conditions Ability to Keyboard Special Qualifications: Other Special Qualifications Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

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