Benedictine University is an inclusive academic community, inspired
by the Catholic intellectual tradition and Benedictine values. We
seek employees who will contribute to the advancement of our
mission by helping students shape lives of meaning and purpose as
engaged citizens who care for the Earth, welcome people of diverse
faiths and cultures, and promote the common good.
Primary Duties and Responsibilities:
Job Title: Office Assistant
Department: Facility Support Services
Reports to: Manager, Facility Support Services
Status: Full-Time, Benefit Eligible
Location: Lisle Campus
Position Summary: Responsible for office and administrative support
to the Department of Facilities Management. Provides high-level
customer service to all University's students, faculty, staff, and
visitors to ensure the departments operational success.
Essential Job Responsibilities:
1. Responsible for the overall function and organization of the
Facilities Management front office. Answer all department inbound
phone calls and voice mail, receive and respond to department
emails, as well as greet visitors, vendors, and contractors while
maintaining all required tracking logs. Provide support with
generating on-demand service work order requests and/or dispatching
service staff. Ensure office, phone, and email coverage week days
from 8:30a - 4:00p.
2. Assist the Manager with data entry, copying, scanning, special
projects, and other department office administrative support
functions as needed.
3. Screening, processing and delivering paperwork on a daily basis.
Responsible for maintaining an extensive electronic filing system
using standardized naming formats and updating the master tracking
4. Receive and process requests from staff for keys, signage and
office locations. Receive and process work orders for pest control
services. Maintain the department support event schedule, systems,
websites, policies and procedures manuals, tracking logs, and all
other needs as required.
5. Assist with department meeting and event arrangements including
making space reservations, setting up virtual and in office
meetings, calendar maintenance, appointment scheduling, ordering
food services, and all other needs as required.
1. Receive, process, deliver and distribute mail and packages for
2. Assist with maintaining office equipment and ordering and
maintaint office supply inventory.
3. Prepare and create correspondence, documents, internal and
external reports, and handle confidential materials.
Education: High School Graduate/GED Required, Bachelor's Degree
Experience: 1-3 years office experience, preferably in an academic
Specific Skills: Ability to maintain high level of confidentiality,
knowledge of business office practices and procedures, excellent
interpersonal/human relations skills. Accurate typing skills,
excellent written and verbal communication skills.
Specific Knowledge, Licenses, Certifications: Proficiency in
Microsoft Office, good comfort level with computers and willingness
to learn new software applications.
Physical Requirements: While performing the duties of this job, the
employee is regularly required to talk or hear. The employee
frequently is required to stand; walk; use hands to touch, handle
or feel; and reach with hands and arms. This position requires the
ability to occasionally lift office products and supplies, up to 20
pounds. Use of computer screen, phone and customer service. May
require bending, or sitting for long periods of time. Specific
vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception
and ability to adjust focus.
Travel (If applicable): NA
Supervisory Responsibility (if applicable): NA
Working Conditions: General Office Environment
Benedictine University does not discriminate in its admissions or
educational policies, programs or activities; scholarship and loan
programs; athletic and other University administered programs or
employment practices on the basis of race, creed, color, national
origin, sex, sexual orientation, age, disability, military or
veteran status, marital status, citizenship, or any other
characteristic protected by applicable law. The laws applicable to
Benedictine University include constitutional and statutory
protections of the University's rights as a religiously sponsored
institution. This policy of equal employment opportunity applies to
all employment and personnel practices including, but not limited
to, recruiting, hiring, promotion, training and compensation.
In compliance with federal law, all persons hired will be required
to verify identity and eligibility to work in the United States and
to complete the required employment eligibility verification
document form upon hire. Per Gov. Pritzker’s Executive Order proof
of vaccination or weekly COVID-19 testing is required.
Benedictine University is an Equal Opportunity Employer.