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Accounts Payable Manager

Employer
Embry-Riddle Aeronautical University
Location
Florida, United States
Salary
Salary Not Specified
Date posted
Sep 24, 2021
Job Description

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2020-21, there were over 10,700 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 32,700 students in total enrolled with the University around the world.

The Opportunity:

Embry-Riddle Aeronautical University invites applications for the position of Accounts Payable Manager. The Accounts Payable Manager (Manager) leads the day-to-day operations of the Accounts Payable Department, including supervision of seven full-time staff, timely processing and payment of invoices and employee expense reports and oversight of the University's Corporate Card (procurement card) Program. The Manager is responsible for interacting and communicating with suppliers and employees to resolve payment issues and for maintaining effective internal controls and safeguarding of assets in accordance with University policies and compliance with applicable laws and regulations.

Responsibilities and Opportunities for the Accounts Payable Manager:

  • Oversees the recruitment, development and management (hiring, training, assigning, and directing work-flow) of staff that creates a positive environment for teamwork, employee growth and satisfaction and meets the needs of the University. Provides support and supervision of staff in their daily activities. Evaluate performance, approve leave, and recommend salary increases and promotions.
  • Ensure payments are properly authorized, accurate and in compliance with University policies and procedures, generally accepted accounting principles, and regulatory requirements.
  • Examine records of amounts due and ensures invoices are paid according to terms and discounts taken.
  • Ensure the timely performance of all bank processing, including the release of positive pay and ACH files, stop payments, voids, and payment inquiries.
  • Ensure timely and accurate preparation of online journal entries involving accounts payable transactions and other reconciliations as necessary.
  • Develop, document, and implement policies and procedures that provide effective internal controls and support efficient and effective processing of accounts payable transactions.
  • Develop and support continuous process improvement for Accounts Payable and assist with projects that drive efficiency and productivity throughout the University.
  • Perform data analysis, as required, to monitor performance, identify issues and resolve discrepancies. Research, analyze and resolve complex payment and vendor issues.
  • Ensures that Form W-9's are received prior to payment and establish and maintain a process to monitor vendor-withholding types assigned in the vendor database.
  • Coordinate with the University’s Payroll Services Department regarding all taxable income payments made to employees via Accounts Payable.
  • Manage the preparation and reporting of Form 1099-MISC, 1099-NEC and other regulatory compliance as applicable.
  • Assist with the preparation of Form 1042 and 1042-S.
  • Maintain and obtain state sales tax exemption certificates.
  • Perform monthly account reconciliations. Assist with year-end closing procedures, entries and reporting, and internal and external audits by preparing work papers and reports.
  • Provide and exercise leadership, sound business judgement, oversight, and expertise in the use of the University's enterprise accounting and finance solution (accounts payable applications). Assist in the development of end-user training.
  • Participate in the review and implementation of new accounts payable functionality and related business processes, upgrades to new versions, and use of the application in support of daily operations and major business processes.


Qualifications

Candidate Profile:

  • Bachelor's degree in accounting, finance, business administration or related discipline with a minimum of three (3) years' relevant work experience
  • A minimum of three (3) years of supervisory experience or successful completion of supervisory training preferred
  • Accounts Payable Certification preferred
  • Excellent problem solving and supervisory skills
  • Excellent organizational skills and strong attention to detail and accuracy
  • Demonstrated use of critical thinking skills to solve problems, including anticipation of issues, determination of solution or resolution, and providing appropriate communication to impacted parties
  • A clear understanding of federal, state, and University policies and regulations governing payment to employees, non-employees and foreign vendors and individuals is essential
  • Knowledge of general accounting and accounts payable practices
  • Experience documenting and improving processes and procedures
  • An in-depth knowledge of information systems; proficient in Microsoft Excel and Word; experience with Workday or Oracle EBS preferred
  • Strong written and verbal communication skills
  • Experience giving formal training presentations, ability to train all levels of staff
  • Able to work independently, exercising discretion and sound judgment
  • Maintains a professional attitude in a complex, high volume environment; demonstrates a high degree of ethics while performing daily tasks
  • Ability to implement and enforce policy in a respectful and customer service-oriented manner

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