Records Specialist

Aurora University
Illinois, United States
Salary Not Specified
Posted date
Sep 24, 2021

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Position Type
Administrative, Academic Affairs, Faculty Affairs, Business & Administrative Affairs, Business & Administrative Support, Human Resources Administration, Student Affairs, Other Student Affairs
Employment Type
Full Time

Aurora University seeks talented staff and administrators who are passionate about supporting an inclusive community dedicated to the transformative power of learning.

Position Purpose: The Records Specialist supports learning by providing administrative support and office management for the Registrar and the staff of the Registrar's office.

Core Competencies:

  • Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  • Upholds the Mission Statement:Aurora University an inclusive community dedicated to the transformative power of learning.
  • Handles all information with tact and discretion and recognizes the confidential nature of university business.
  • Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

  • Essential Job Functions:

  • Manages the daily administrative functions of the Registrar's Office.
  • Serves as receptionist and handles daily inquiries.
  • Makes all necessary changes within student records to keep information current.
  • Processes transcript requests.
  • Processes enrollment/degree verifications.
  • Processes leave of absence, medical leave of absence, and withdrawal requests.
  • Assists with processing Academic Standards correspondence.
  • Assists with evaluations of transfer work.
  • Assists with processing petitions and course substitution waivers.
  • Orders office supplies and materials as needed.
  • Generates purchase orders and reconciles office budget.
  • Other duties as assigned.

  • Essential Job Requirements:


    • Bachelor's degree preferred.


    • Minimum of three years of administrative experience.


    • Strategic thinking with the ability to identify and to solve problems and deal with multiple projects simultaneously.
    • Flexibility to deal with changing needs.
    • Strong interpersonal skills and the ability to work effectively with a wider range of constituents.
    • Strong customer-service focus.
    • Excellent organizational skills with an attention to detail.
    • Excellent oral and written communication skills
    • Proficient with Microsoft office applications.

    Physical Requirements:

    • Ability to move about campus
    • Ability to spend long periods of time at a computer station
    • Ability to interact via telephone, in person, and via electronic media

    Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

    Apply to:

    Aurora University
    Human Resources
    347 South Gladstone Ave
    Aurora, IL 60506
    630-844-5650 - fax - email

    Aurora University is an Equal Opportunity Employer.

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