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Records Specialist

Aurora University
Illinois, United States
Salary Not Specified
Posted date
Sep 24, 2021

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Position Type
Administrative, Academic Affairs, Faculty Affairs, Business & Administrative Affairs, Business & Administrative Support, Human Resources Administration, Student Affairs, Other Student Affairs
Employment Type
Full Time
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Aurora University seeks talented staff and administrators who are passionate about supporting an inclusive community dedicated to the transformative power of learning.

Position Purpose: The Records Specialist supports learning by providing administrative support and office management for the Registrar and the staff of the Registrar's office.

Core Competencies:

  • Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  • Upholds the Mission Statement:Aurora University an inclusive community dedicated to the transformative power of learning.
  • Handles all information with tact and discretion and recognizes the confidential nature of university business.
  • Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

  • Essential Job Functions:

  • Manages the daily administrative functions of the Registrar's Office.
  • Serves as receptionist and handles daily inquiries.
  • Makes all necessary changes within student records to keep information current.
  • Processes transcript requests.
  • Processes enrollment/degree verifications.
  • Processes leave of absence, medical leave of absence, and withdrawal requests.
  • Assists with processing Academic Standards correspondence.
  • Assists with evaluations of transfer work.
  • Assists with processing petitions and course substitution waivers.
  • Orders office supplies and materials as needed.
  • Generates purchase orders and reconciles office budget.
  • Other duties as assigned.

  • Essential Job Requirements:


    • Bachelor's degree preferred.


    • Minimum of three years of administrative experience.


    • Strategic thinking with the ability to identify and to solve problems and deal with multiple projects simultaneously.
    • Flexibility to deal with changing needs.
    • Strong interpersonal skills and the ability to work effectively with a wider range of constituents.
    • Strong customer-service focus.
    • Excellent organizational skills with an attention to detail.
    • Excellent oral and written communication skills
    • Proficient with Microsoft office applications.

    Physical Requirements:

    • Ability to move about campus
    • Ability to spend long periods of time at a computer station
    • Ability to interact via telephone, in person, and via electronic media

    Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

    Apply to:

    Aurora University
    Human Resources
    347 South Gladstone Ave
    Aurora, IL 60506
    630-844-5650 - fax - email

    Aurora University is an Equal Opportunity Employer.

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