Fiscal and Personnel Services Manager, School of Physical Therapy

The School of Physical Therapy invites applications for a Fiscal and Personnel Services Manager ( Accounting Associate Manager) to join their team. This position's primary responsibility is to work closely with the Chair of the School of Physical Therapy in developing and managing all of the School's financial matters, including but not limited to instructional general funds, designated accounts, extramural grant awards, and UMPT's clinical services budgets. The School includes eight full-time tenured/tenure track and five clinical faculty, several staff, as well as more than 100 professional students and has a financial portfolio of over $2.5M annually. This position is responsible for the hiring and management of student employees and serves as the lead for all administrative staff in the School. The Accounting Associate Manager directly supervises the School's Administrative Associate III and UMPT Clinic's Medical Billing Technician and is responsible for the performance management of those positions in conjunction with the Chair.

Specific responsibilities include:

• Develop and manage annual fiscal operating plans for instructional (general/state appropriated), designated, clinical, philanthropic, and grant funds
• Monitor and project balances, make recommendations for process changes and efficiencies, develop innovative ideas, and make assessments regarding the unit's financial condition and long-term planning in consultation with the Chair throughout the year
• Oversee and process accounts receivable (A/R) accounts payable (A/P), and purchasing transactions (e.g., deposits, abatements, journal vouchers, travel documents, procurement cards, GrizMart carts, etc.)
• Complete and ensure accuracy of various payroll and human resource transactions including hiring and separation paperwork, timecard entry, labor distribution changes, and compensation management
• Assist with preparation of budgets for extramural grant submissions and provide fiscal management of awarded proposals following all state, federal or other agency regulations
• Ensure compliance with all UM fiscal policy and procedure of faculty, staff, and students within the School
• Effectively manage fiscal resources through regular reporting, anticipating surpluses and/or shortfalls
• Advise the Chair of alternative funding sources to address deficits and provide innovative ideas for policy driven spending
• Serve as the primary liaison for the School with Human Resource Services, Business Services, Facilities Services, the Office of Sponsored Program, Facilities Services, and the College of Health Dean's Office regarding all financial matters

Upon completion of training, incumbent will have developed:

• Working knowledge of and demonstrated ability to interpret, communicate, and apply federal, state, MUS and university policy and procedure
• Working knowledge of and experience in higher education issues, traditions and trends
• Knowledge of UM specific software applications (e.g., U-Approve, BANNER, GrizMart, InfoGriz, etc.)

Required Skills

• Knowledge of accounting principles and practices, including financial planning, forecasting, reconciliation, and budgeting
• Knowledge and experience in managing large, complex, and diverse budgets
• Knowledge of best practices commonly associated with human resource management
• Excellent oral and written communication skills including the ability to communicate effectively with diverse audiences
• Ability to manage and prioritize multiple complex tasks independently and efficiently
• Ability to adapt rapidly to changing priorities in a fast paced working environment
• Display a high-degree of accuracy and attention to detail
• Ability to receive and implement feedback to make process improvements
• Maintain confidentiality, use sound judgement, credibility, maturity and integrity and act with tact and diplomacy
• Computer proficiency and the ability to learn and effectively use UM specific applications
• Commitment to diversity and the inclusion of different perspectives

Preferred Qualifications

• Bachelor’s degree in business or a related field and three (3) years related work experience; or an equivalent combination of education and experience.
• Knowledge of UM policies and procedures related to accounting, grants management, and human resources
• Experience in the use of various UM specific systems
• Proficient in budget preparation and management, preferably in a government setting
• Knowledge of the Office of Management and Budget 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• Familiarity with the unique work conducted in institutions of higher education
• Ability to adapt to both fiscal and academic year schedules

About the School of Physical Therapy and UM

The Physical Therapy Educational Program at the University of Montana has the primary mission of educating students to become proficient entry-level physical therapists who practice as influential members of health care teams to serve people across the lifespan. To this end, students are prepared to become patient care providers and fulfill the entry-level roles of administration, supervision, instruction, scholarship/research, and consultation. Graduates will demonstrate analytical thinking, reflective reasoning, and a broad base of professional knowledge and skills consistent with autonomous practice. Graduates will use practical verbal and non-verbal communication skills and apply the results of scientific research, clinical expertise, and patient values in their professional practice. The academic and clinical faculty will foster humaneness and compassion, professional and ethical behaviors, life-long learning, and cultural sensitivity. The faculty will provide service and leadership to the physical therapy profession at the University, State, National, and International levels. The clinical and scientific base of physical therapy and medical knowledge will be enhanced through creative and scholarly activities.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.



To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube

Position Details

Position Title: Fiscal and Personnel Services Manager (Accounting Associate Manager)

Position Number: 030620

Department: School of Physical Therapy

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary: $22.383/hr

Union Affiliation: Out of Union

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).


How to Apply

Priority Application Date: Tuesday, November 30 , 2021 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular