Accounting Assistant (one or more positions)(Lateral & External)

Posting Details

Link to job brochure: Classification Title Accounting Assistant Job Category: Classified Staff Job Open Date: 09/22/2021 Job Close Date: 10/06/2021 Initial Screening Date Position ID: P0004310 Job Open ID: 9095 Position Title: Accounting Assistant (one or more positions)(Lateral & External) Location 10-Irvine Valley College Department College Fiscal Services - Administration (IVC-025-000) Term: 12 Months/Year Salary Schedule Link: Click here for current Salary Schedules Pay Basis: Monthly Pay Range: 118 - Step 1 = $1,966 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step) % of Range: 50% Hours per week: 20 Work Schedule Tues-Thurs = 10:30am – 4:00pm; Fri = 9:00am – 12:30pm Receives Benefits: No Classification Benefits:
The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS). Position-Specific Benefits: Additional Position Information: Permanent link to posting https://jobs.socccd.edu/postings/11724
Summary Description:
Under direction from higher level supervisory or management staff, performs a variety of clerical accounting duties within an assigned accounting area; performs a variety of general clerical activities; and responds to requests and inquiries from students and staff.

Distinguishing Characteristics:
This is an entry-level clerical accounting class. Employees within this class are distinguished from the Accounting Specialist by the performance of routine clerical accounting duties. Representative Duties:
The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Job Duties for details. Knowledge of:
Basic principles of clerical accounting.
Basic principles and practices of financial record keeping.
Methods and techniques of public relations and customer service.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles and procedures of record keeping and filing.
Mathematical principles.
English usage, spelling, grammar, and punctuation. Ability to:
Perform a variety of clerical accounting duties involving the collection of various fees for student accounts.
Learn, interpret and apply federal, state, district and local laws and regulations pertaining to clerical accounting work.
Maintain the security of confidential materials and student accounts receivable records.
Ensure accuracy and make adjustments, corrections and reconciliations to accounts as needed.
Respond to requests and inquiries from students regarding various charges and fees.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. Education/Training:
Equivalent to the completion of the twelfth grade. Some additional course work in bookkeeping, accounting or a related field is desirable. Experience:
Two years of responsible clerical accounting experience. License or Certificate: Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort. Physical Demands:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Additional Position Information: Additional Classification Information: Position Specific Benefits:
The District offers paid sick, vacation and personal necessity leave, as well as 18 days of paid holiday time off to part-time bargaining unit employees. Retirement incentive is with California Public Employees Retirement System (CalPERS).
Job Duties

Job Duties

Duties and Responsibilities
Collect and post to appropriate ledger payments and refunds related to student enrollment fees, fines and unpaid debts including returned check charges, parking permit fees, drop fees and library fines received via mail, phone or in person at the Bursar’s window. Duties and Responsibilities
Respond to requests and inquiries from students regarding various charges and fees; explain district policies and procedures and process refunds of student fees as necessary. Duties and Responsibilities
Review online accounting transactions for errors; assist students in accessing payment histories or prior transactions. Duties and Responsibilities
Maintain and audit student accounts receivable records; perform general cashiering duties on student accounts; ensure accuracy and make adjustments, corrections and reconciliations as needed. Duties and Responsibilities
Coordinate the payment or deferral charges for enrollment of military personnel or students in employer assistance programs; collect payments from agencies that sponsor students. Duties and Responsibilities
Perform general clerical work; type a variety of documents; answer phones; enter information into computer; maintain files and records; receive, sort and distribute mail. Duties and Responsibilities
Assist in the maintenance, reconciliation and auditing of a variety of ledgers and accounts; examine all accounting transactions to ensure accuracy; correct financial records as necessary. Duties and Responsibilities
Code and enter information into the computer; update, verify and correct input; maintain accurate and current reports and records on assigned activities; run reports as necessary. Duties and Responsibilities
Perform related duties as required. Documents Needed for Applying
Required Documents

1. Resume / CV
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Have you been terminated from employment and/or released from probation at the South Orange County Community College District (SOCCCD)?
   • Yes
   • No
2. * If yes, please provide details.
   
   (Open Ended Question)
   
   
3. * Relevant current and previous experience, education, certifications, and/or other job related skill sets will be considered when determining salary placement. Does your application and/or supplemental documentation include all relevant current and previous experience, education, certifications, and/or other job related skill sets?
   • Yes
   • No