Lead Administrative Assistant - Academic

Position Details

Requisition Number

S970P

Home Org Name

Sch of Arch PlanandLndscp Arch-Main

Division Name

College Arch Desgn and Construction

Position Title

Lead Administrative Assistant - Academic

Job Class Code

DB02

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

As the Lead Administrative Assistant for the School of Architecture, Planning and Landscape Architecture, in the College of Architecture, Design and Construction, this individual performs a wide variety of complex administrative support duties including, but not limited to: coordinating and overseeing all hiring, procedural, clerical, and administrative functions for the School; provides compliance-related reporting and auditing. This position requires professionalism, attention to detail, and is located in a fast-paced environment. This position reports directly to the Head of School.

Essential Functions

1. As the lead, coordinates administrative activities of others in the department.

2. Resolves and responds to questions as they relate to policies and procedures.

3. May serve as personal administrative assistant to an Assistant Dean, department head or manager.

4. Performs a wide variety of administrative duties, to include (but not limited to): budget tracking and coordination, human resources administration, coordination of large or complex projects or events, liaison to other departments, and purchasing or vendor/outside agency point of contact.

5. Performs a variety of office support duties, to include (but not limited to): typing and correspondence, filing folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, and supplies and inventory or similar duties.

6. Duties may also include scheduling classrooms, entering course information into AU student scheduling system, conducting teaching effectiveness surveys, ordering textbooks, addressing administrative issues related to student academic or financial status, and updating web site.

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

6

Area of Experience

Experience in administrative support services

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Knowledge of and experience working with Banner Human Resources, Finance (self-serve and admin), Banner Students systems, Astra Schedule, knowledge of rules and regulations related to human resource administration and hiring procedures; intermediate to advanced proficiency in Microsoft Word and Excel; budgetary experience, excellent organizational, communication and interpersonal skills; ability to multitask and attention to detail are considered necessary. Experience with contract and grant administration and tracking. Familiarity with University policies and procedures is also desired.

Salary Grade

29

Salary Range

$25,000 - $41,700

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

07/22/2021

Closing Date

09/27/2021

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/24077
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please provide how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   
   (Open Ended Question)
   
   
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * Do you have 6 years of experience in administrative support services OR a degree to use in lieu of years of experience?
   • Yes
   • No