University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Sep 21, 2021

View more

Position Type
Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Business & Administrative Support, Grants & Contracts
Employment Type
Full Time
Job no: 241429-AS
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Engineering, Grant, Research, Contract Management, Office & Administrative Support

Position Summary:

The Research Administrator (RA) will join the Mechanical Engineering (ME) administrative team in providing support for sponsored research that has a significant global impact. Utilizing excellent customer service and interpersonal skills, the RA will work with distinguished faculty and researchers to maintain and build upon the vibrant and expanding ME research portfolio.

Under general supervision, the RA is responsible for oversight and fiscal management of pre-award and post-award research grants, contracts. The RA will provide expertise in developing and submitting multiple-PI grants with administrative cores, i.e., DoD, DoE, NIH program projects and NSF center grants and applications for and oversight of use of human/animal subjects (requiring IRB approval.)

The RA will provide strategic leadership, direction, and expertise in budget preparation and review; proposal review and tracking, and new award set up in accordance with contract guidelines; assist Principal Investigators (PIs) with effort management; interpret and ensure spending in compliance with sponsor and University regulations and policies; reporting and related clerical support associated with the processing of grants and contracts; analyze and reconcile project fiscal reports to identify and resolve discrepancies; review and approve allowable expenses as stipulated by sponsor guidelines; oversee close- out of projects; provide guidance and training to faculty and research personnel in the requirements of grant management, and long range forecasting to aid PIs with strategic planning of research programs.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's Degree / Master's Degree Preferred in Engineering, Science, Business, Education Administration or related field.

Minimum Years and Type of Relevant Work Experience:

Prefer at least 2 years of experience in an engineering, research or academic setting (a minimum of 7 years required for appointment at the senior level). Previous experience in pre and post award grant activities with knowledge of federal, state and UW regulations preferred. Must have strong analytical and writing skills and possess the ability to communicate effectively in oral and written forms with faculty, researchers and staff at all levels. Experience editing, writing, and reviewing technical and scientific papers and research contracts desirable. This position requires a significant degree of organization, and interaction with faculty, staff, students, campus administrative departments, Deans, grantee organizations, and both federal and non-federal research sponsors.



Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to start the application process. To apply, please upload a cover letter that summarizes your interest in the position along with your resume highlighting relevant work experience and interests.


Catherine Carter
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 21 2021 Central Daylight Time
Applications Close: Oct 12 2021 11:55 PM Central Daylight Time

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