Job no: 241804-AS
Partial Remote, Staff-Full Time
G SERV/OFC STRATEGIC CONSULTNG
Event Planning, Program Coordination, Office
& Administrative Support, Other, Project Management
The University of Wisconsin-Madison's Office of Strategic
Consulting is a dynamic internal consulting and project management
office that works with campus executives, faculty, and staff across
the university to enhance organizational effectiveness.
The Project Coordinator will report to the Assistant Director,
Strategic Initiatives, and is responsible for coordinating
operational and administrative functions in collaboration with a
client partner on small-to-medium-sized projects or under the
direction of a Senior Project Manager on large projects. The
Project Coordinator coordinates operations and information flow,
schedules meetings, maintains project records, and records, tracks,
and disseminates detailed information for all aspects of a project,
including schedule, budget, and relevant issues.
The Project Coordinator collaborates effectively with project
stakeholders, is detail oriented, maintains confidentiality, and
exercises sound judgment to escalate issues as appropriate.
List of Duties
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.
For more information on diversity and inclusion on campus, please
visit: Diversity and
Degree and Area of Specialization:
Minimum Years and Type of Relevant Work Experience:
1. Demonstrated customer service orientation, with the ability to
listen, ask appropriate questions, analyze stakeholder needs
(whether stated or not), and determine appropriate responses and
resources to resolve issues.
2. Strong interpersonal skills that promote trust and mutual
respect. Ability to work effectively with a variety of constituents
with diverse backgrounds.
3. Ability to efficiently perform related administrative support
functions, such as scheduling meetings, preparing agendas, updating
schedules, and maintaining project documentation and records.
4. Demonstrated ability to coordinate activities within and among
multiple departments simultaneously.
5. Ability to work independently and effectively manage and
prioritize multiple tasks/responsibilities from several staff, with
little or no daily supervision.
6. Excellent written and verbal communication skills.
7. Proficient with Microsoft Office 365 Suite (Word, Excel, and
8. Ability to maintain confidentiality and use discretion in
handling sensitive issues.
1. Experience working in non-profit, government, higher-education,
or other complex management/governance environment.
2. Knowledge of and experience with operational, personnel,
financial, and procurement policies, processes, and
3. Familiarity with project coordination, project management, and
project tracking tools or systems.
4. Ability to manage detailed tasks, resources, and costs using
tools like MS Project, MS Teams, or other project related software
5. Experience assisting with establishing, monitoring, or
6. Ability to analyze and improve work processes to improve the
efficiency and effectiveness of the project team.
7. Demonstrated experience building strong, highly collaborative
8. Demonstrated success influencing without authority.
License or Certificate:
Certified Associate in Project Management (CAPM) preferred.
Successful candidate must be willing to complete certification
within one year.
This position offers the flexibility to work a portion of the time
remotely, subject to client needs and supervisor approval.
A022500-GENERAL SERVICES/OFF OF QUALITY IMPROVEMENT/G SERV/OFC
Full Time: 100%
This position requires some work to be performed in-person, onsite,
at a designated campus work location. Some work may be performed
remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
$53,000 ANNUAL (12 months)
Depending on Qualifications
Instructions to Applicants:
To apply for this position, click the button (jobs.wisc.edu, search
for 241804). You will be asked to upload a cover letter outlining
relevant qualifications and a current resume.
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS:
800.833.7637) and above Phone number (See RELAY_SERVICE
SR ADMIN PRGM SPEC(R07BN) or ADMIN PROGRAM SPEC(R07DN)
The University of Wisconsin is an Equal Opportunity and
Affirmative Action Employer. We promote excellence through
diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability,
you can find information about how to make a request at the
The University of Wisconsin-Madison is engaged in a Title and Total
Compensation (TTC) Project to redesign job titles and compensation
structures. As a result of the TTC project, official job titles on
current job postings may change. Job duties and responsibilities
will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/
Employment will require a criminal background check. It will also
require you and your references to answer questions regarding
sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).
The Annual Security and Fire
contains current campus safety and disciplinary
policies, crime statistics for the previous 3 calendar years, and
on-campus student housing fire safety policies and fire statistics
for the previous 3 calendar years. UW-Madison will provide a paper
copy upon request; please contact the University of Wisconsin Police
Sep 21 2021 Central Daylight Time
Oct 20 2021 11:55 PM Central Daylight