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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Sep 21, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Community Relations & Institutional Outreach, Grants & Contracts
Employment Type
Full Time
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Job no: 241804-AS
Work type: Partial Remote, Staff-Full Time
Location: Adams
Categories: Event Planning, Program Coordination, Office & Administrative Support, Other, Project Management

Position Summary:

The University of Wisconsin-Madison's Office of Strategic Consulting is a dynamic internal consulting and project management office that works with campus executives, faculty, and staff across the university to enhance organizational effectiveness.

The Project Coordinator will report to the Assistant Director, Strategic Initiatives, and is responsible for coordinating operational and administrative functions in collaboration with a client partner on small-to-medium-sized projects or under the direction of a Senior Project Manager on large projects. The Project Coordinator coordinates operations and information flow, schedules meetings, maintains project records, and records, tracks, and disseminates detailed information for all aspects of a project, including schedule, budget, and relevant issues.

The Project Coordinator collaborates effectively with project stakeholders, is detail oriented, maintains confidentiality, and exercises sound judgment to escalate issues as appropriate.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree

Minimum Years and Type of Relevant Work Experience:

Required Skills:
1. Demonstrated customer service orientation, with the ability to listen, ask appropriate questions, analyze stakeholder needs (whether stated or not), and determine appropriate responses and resources to resolve issues.
2. Strong interpersonal skills that promote trust and mutual respect. Ability to work effectively with a variety of constituents with diverse backgrounds.
3. Ability to efficiently perform related administrative support functions, such as scheduling meetings, preparing agendas, updating schedules, and maintaining project documentation and records.
4. Demonstrated ability to coordinate activities within and among multiple departments simultaneously.
5. Ability to work independently and effectively manage and prioritize multiple tasks/responsibilities from several staff, with little or no daily supervision.
6. Excellent written and verbal communication skills.
7. Proficient with Microsoft Office 365 Suite (Word, Excel, and Power Point).
8. Ability to maintain confidentiality and use discretion in handling sensitive issues.

Preferred Experience:
1. Experience working in non-profit, government, higher-education, or other complex management/governance environment.
2. Knowledge of and experience with operational, personnel, financial, and procurement policies, processes, and expectations.
3. Familiarity with project coordination, project management, and project tracking tools or systems.
4. Ability to manage detailed tasks, resources, and costs using tools like MS Project, MS Teams, or other project related software tools.
5. Experience assisting with establishing, monitoring, or controlling budgets.
6. Ability to analyze and improve work processes to improve the efficiency and effectiveness of the project team.
7. Demonstrated experience building strong, highly collaborative working relationships.
8. Demonstrated success influencing without authority.

License or Certificate:

Certified Associate in Project Management (CAPM) preferred. Successful candidate must be willing to complete certification within one year.

Additional Information:

This position offers the flexibility to work a portion of the time remotely, subject to client needs and supervisor approval.



Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $53,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

To apply for this position, click the button (, search for 241804). You will be asked to upload a cover letter outlining relevant qualifications and a current resume.


Karen Aune
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 21 2021 Central Daylight Time
Applications Close: Oct 20 2021 11:55 PM Central Daylight Time

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