This job has expired

Undergraduate Operations Professional

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Posted date
Sep 21, 2021

View more

Position Type
Faculty Positions, Science, Technology & Mathematics, Chemistry & Biochemistry, Administrative, Academic Affairs, Academic Administration, Other Academic Affairs
Employment Type
Part Time
You need to sign in or create an account to save a job.

Job Summary

The Department of Biochemistry at CU Boulder encourages applications for an Undergraduate Operations Professional ! This position supports the Undergraduate Program and supports the Department and Chair. The individual in this position will have primary responsibility for management of the undergraduate education and research programs.

A large percentage of the position responsibilities will be in managing the Department’s undergraduate research program. The individual will work closely with the Associate Chair for Undergraduate Affairs and the Chair to plan and implement all aspects of undergraduate research including: helping Biochemistry majors find research positions in Biochemistry laboratories; aid undergraduate Biochemistry researchers in identifying and acquiring funding to support their research efforts; coordinating undergraduate research fellowships and prizes; support students how are doing undergraduate honors; and maintain records of students performing research in Biochemistry labs.

Additional responsibilities will include: curriculum support and event organization; publicizing the undergraduate major and special events within the Department; maintaining all content on Department pages on our website; entering all courses into the CU-SIS Campus Solutions; tracking the Departmental equipment inventory; and facilitating the disposal of antiquated equipment.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Department of Chemistry and Biochemistry is internationally recognized for its research and education. As part of a dedication to continuing this tradition of excellence, the department provides a graduate program that integrates opportunities for ground breaking creative research and study across a wide range of areas including analytical, atmospheric, biochemistry, biophysical, chemical physics, environmental, organic, materials and nanoscience, and physical chemistry.

What Your Key Responsibilities Will Be

Manage Undergraduate Affairs
  • Manage the undergraduate research program for BCHM undergraduate majors:
    • Coordinate research experiences for BCHM undergraduates and increase the numbers of BCHM students who perform undergraduate research.
    • Match students with labs (lab placement), which will involve identifying research opportunities in the labs of BCHM faculty members, maintaining an updated list of these research opportunities in a manner that is accessible to undergraduate students, advising students regarding timelines for entering labs, working with students to apply for positions in labs that match their interests, and tracking which labs students enter.
    • Coordinate and advise students on funding opportunities for undergraduate research, keep an accessible list of funding opportunities, advise students on the timeline for applying for funding, assist students in preparing competitive applications, and track the funding that students receive.
    • Assist the Department with applications for UROP Department Development Grants.
    • Work with the Department faculty member who is the Honors liaison to coordinate the Departmental Honors program, lead efforts and implement plans to increase the number of BCHM students who write an honors thesis, serve as point of contact for students doing honors thesis research.
    • Coordinate events to highlight undergraduate research and recruit students to participate in research.
    • Maintain records of student progress and success in the research program, analyze and provide data to the Associate Chair for Undergraduate Affairs, help with the further analysis of this data to track the Department’s progress in increasing the number of BCHM undergraduates who obtain research experience.
    • Provide administrative support to faculty member(s) developing and teaching Curriculum-based Undergraduate Research Experiences (CUREs).
  • Manage the BCHM undergraduate educational program:
    • In addition to organizing events centered on undergraduate research, organize events for first-year Biochemistry majors and new transfer students with the goal of helping them integrate into our Departmental undergraduate community.
    • Coordinate an annual orientation meeting in early fall.
    • Facilitate introductions of first-years and new transfer students to upper year BCHM students, faculty, and graduate students, which will include organizing informal social events.
    • Cultivate a cohesive community for students that encourages inclusion and belonging, describe our Departmental DEI efforts to BCHM undergraduates, find mechanism to involve BCHM undergraduates in our DEI efforts.
    • Create and coordinate efforts to maintain and increase student enrollment in the BCHM major, work with the recruitment office in the College to facilitate recruitment effort, interact with prospective students and answer questions about the Department, help arrange tours of our facilitate for prospective students, organize our annual recruitment activities, track student applicants and matriculants in the BCHM BA major.
    • Coordinate efforts to increase student retention in the BCHM BA major in collaboration with the Associate Chair for Undergraduate Affairs, track and analyze student entry and retention data, provide summaries of student retention and how this varies by gender and ethnicity.
    • Serve as the point of contact for BCHM majors in JSCBB, maintain a combined in-person and remote presence that engages students.
    • Organize and help students run a Biochemistry Club, work with a faculty member and students to plan events.
    • Aid BCHM students with maintaining and running a peer mentoring program, and as part of this program help students arrange peer tutoring.
    • Coordinate the annual BCHM undergraduate student award process, coordinate the application and selection processes for the Wuttke-Beckman Scholarship.

Support the Biochemistry Department
  • Course scheduling:
    • Assist in ensuring that the fall, spring, and summer course, recitation, and laboratory schedules prepared by the Chair are devoid of errors.
    • Enter all BCHM courses, recitations, and laboratories into CU-SIS for the fall, spring, and summer semesters, revise and/or cancel courses, recitations, and laboratories as needed using CU-SIS.
    • Identify issues related to schedules in CU-SIS and make appropriate changes.
    • Identify and schedule rooms for all courses taught in JSCBB and on Main Campus, obtain rooms for all evening exams for BCHM courses.
    • Assist BHCM majors to identify and correct scheduling problems, including course overrides and student enrollment changes.
    • Supervise the Independent Study registration process, including enrolling students.
  • Biochemistry departmental event coordination:
    • Aid in the organization of the annual Departmental Retreat, attend the Retreat if possible and aid in setup and running of this event.
    • Organize and run the annual end of fall semester Departmental Celebration.
    • Participate in the organization and running of the yearly Departmental Commencement.
    • When needed, assist with the setup of other events.
  • Biochemistry Department support:
    • Maintain all Departmental pages on the Department website, add and alter content to keep it up to date, maintain the Department event calendar webpage, promote Department activities using the website.
    • Host our Departmental public relations efforts, maintain the Departmental Twitter account and make announcements as needed, aid the Chair in creating and distributing an alumni newsletter.
    • Track the Departmental equipment inventory and facilitate equipment disposal when needed.
    • Allocate and track usage of BCHM building lockers.
    • Supervise student workers as needed for assistance with administrative tasks, events, publicity, and social media communication.

What You Should Know

This is a .625 time position, working 25 hours per week.

What We Can Offer

The annual salary range for this .75 time position is $36,000-37,500.


The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be engaged. Be impactful. Be Boulder.

What We Require

  • Bachelor's degree in a science field from an accredited institution.
  • Equivalent combination of education and relevant work experience may be substituted for the degree on a year-for-year basis.
  • 1 year of job-related work experience.

What You Will Need

  • Ability to work independently and with responsibility for initiating and completing tasks.
  • Demonstrated proficiency with administrative software (MS Office, shared drives, cloud storage, PDF workflows, etc.).
  • Ability to communicate effectively both orally and in writing, with a variety of professionals, administrators, and students.
  • Demonstrated ability to work independently and assume responsibility for initiating and completing critical functions in the management of educational programs.
  • Demonstrated ability to work effectively in a team and within other collaborative work situations.

What We Would Like You To Have

  • 3+ years of professional experience.
  • Experience in an academic research setting.
  • Experience working in higher education and with complex information systems.
  • Understanding of the rules and regulations that drive higher education processes.

Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

We may request references at a later time.

Please apply by September 23, 2021 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert