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Manager of Financial Services (792)

American University
District of Columbia, United States
Salary Not Specified
Posted date
Sep 22, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Facilities Management & Physical Plant, Financial Affairs, Grants & Contracts, Student Affairs, Financial Aid
Employment Type
Full Time
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The Financial Operations Manager is responsible for oversight of procurement and contracting for goods and services within all Facilities Management functional groups. Develop financial models to track and predict spending trends, allowing budget managers to efficiently allocate funded resources. Supervises a staff of two full-time employees. Serves as the primary financial consultant for units within Energy Management, Facilities Operations, and Central Plant.

Essential Functions
  1. Manages the daily activity of 2 direct reports to achieve unit goals; reviews and approves financial transactions for accuracy; responsible for data conversion of labor, material, and contract expenditures from our departments Computerized Maintenance Management System into the university’s general ledger accounting system.
  2. Manages the daily activity of employees to achieve unit goals, including staffing, training, and other administrative management tasks.
  3. Reviews and approves financial transactions in the CMMS and Enterprise financial systems for accuracy, consistency, and compliance with department and university policies.
  4. Collects data and compiles reports to comply with regulatory and contractual requirements, as well as assisting the controllers’ office with year-end capital asset reporting and schedules; analyze and review internal financial statements for all facility units for tracking performance to external benchmarks and internal targets.
  5. Develops policies and procedures in order to improve departmental efficiency and/or service; performs needs assessment and coordinates group activity to review and improve departmental processes and procedures.
  6. Performs miscellaneous organizational tasks, such as maintaining financial files, generating correspondences, and distributing various operational information and schedules to unit managers.

Supervisory Responsibility
  • Direct reports:
    • 1 – Financial Specialist
    • 1 – Account Specialist

Position Type/Expected Hours of Work
  • Full time
  • Project Leader/Advisor B
  • Exempt

Required Education and Experience
  • Associate's degree or equivalent
  • 3-5 years of relevant experience

Preferred Education and Experience
  • Bachelor's degree or equivalent
  • 3-5 years of relevant experience

Additional Eligibility Qualifications
  • Demonstrate experience in budgeting, financial analysis/management or accounting.
  • Data analytic, ability to gather, analyze, and present financial information.
  • Working knowledge of general accounting principles and regulatory requirements related to financial management and reporting.
  • Proficiency in MS Excel, MS Word, MS Power Point software to develop briefings, presentations and reports and conduct data/financial analysis.
  • Hiring offers for this position are contingent on successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.

  • Click here to learn about American University's unique benefit options.

  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Current American University Employees:

If you are a current full-time or part-time staff member at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us:

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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