Open Until Filled (Review of Applications will begin 09/16/21.
Applications received after that date may be considered.)
On Campus Only Promotional Opportunity
EXECUTIVE ASSISTANT TO THE PRESIDENT (Presidential Aide)
Salary Range (From $ to $)
$3,664 - $8,416 per month / $43,968 - $100,992 annually
(Initial placement within the salary range for new employees is
contingent upon background and experience, not to exceed $5000 a
Office of the President
Number of Positions
Regular: Permanent (after one-year probationary period)
Full-time/part-time (if part-time, indicate time base)
C99 - Confidential Class
Hours Per Day
8 hours during the school year / 10 hours during the
Days Per Week
5 days during the school year / 4 days during the summer
The Executive Assistant to the President reports directly to the
Chief of Staff and works independently to provide essential front
line executive administrative support to the President and Office
of the President. It is expected that the incumbent will provide
professional, friendly assistance on a broad range of topics from
both on-campus and off campus visitors handling complex, highly
confidential and sensitive issues.
With a high degree of autonomy, the incumbent coordinates and
facilitates meetings, programs, functions, special events,
projects, activities, inquiries and replies for the president’s
office. The incumbent manages the President’s professional calendar
and schedule, supervises student assistants, and serves as the
office manager. The incumbent must possess the ability to maintain
a high degree of confidentiality, exercise discretion, and be able
to effectively and faithfully represent the President.
Essential duties require the incumbent to apply complex operating
policies and procedures, perform research, prepare reports, make
analytical studies and inquiries, which may have broad impact, and
handle problems of a highly confidential and sensitive nature. Due
to the nature of the position, the incumbent must be available to
work additional or irregular hours such as early morning, evening
hours and weekends to assist to the needs of the President and the
Office of the President. The incumbent is committed to building
collegial relationships and being a member of a collaborative team
in supportive of the Office of the President.
For a full description of job duties, please visit: https://csuchico.box.com/v/VA1474-Position-Description
MANDATORY VACCINATIONS :
Effective September 30, the CSU will require faculty, staff, and
students who are accessing campus facilities to be immunized
against COVID -19 or have received a medical or religious
exemption. Selected candidates should be prepared to comply with
this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
. Questions can be sent to: email@example.com
(staff and management positions) or firstname.lastname@example.org
Knowledge, Skills and Abilities
Incumbent must possess:
Comprehensive knowledge of:
Working knowledge of:
- Principles and techniques of planning, administration, and
- Organizational structure, functions and activities of higher
- Business grammar, punctuation, spelling, and arithmetic.
- Modern equipment, office methods, procedures, and
- Analyzing and tracking data/statistics, research methodology,
and preparing reports.
- Proficiency with the use of standard office equipment
(computers, copiers, phones, fax) and computer software such as
Microsoft Word, Excel, Outlook, and PowerPoint, Zoom, Skype, and
Incumbent must possess:
- Demonstrated competence in understanding, interpreting, and
communicating procedures, policies, information, ideas, and
- Collection, evaluation, and interpretation of data to develop
sound conclusions, and make appropriate recommendations.
- High attention to detail with a high degree of accuracy in
- Interpersonal and communication skills to effectively
coordinate work with individuals at all levels within the
organization, and act as a representative to outside entities, as
- Excellent written and verbal skills and the demonstrated
competence to effectively present information in either
- Advanced analytical and critical thinking skills within a
complex work environment.
- Expertise in investigating and analyzing problems with a broad
administrative impact and implications.
- Active problem-solving and effective interpersonal skills as
work often involves front-line contacts with a variety of campus
and community individuals.
- Independent judgment and critical decision-making skills.
- A high degree of initiative, integrity, and openness.
- Keyboarding and typing skills.
- Excellent collaboration and organizational skills to handle
heavy workload and multiple projects with frequent interruptions
and schedule changes.
- A demonstrated commitment and sensitivity to multicultural
needs, issues and opportunities.
Incumbent must have the ability to:
- Understand and take into account university and presidential
priorities in responding to requests for the President’s time and
attention and in maintaining the President’s professional
- Understand problems from a broader perspective, incorporating
feedback and ideas of others.
- Apply a high degree of judgment, discretion and initiative in
coordinating activities associated with the president’s office such
as communication and projects.
- Maintain strict confidentiality.
- Identify appropriate applications of a wide variety of complex
written policies and procedures.
- Develop and maintain cooperative working relationships with a
diverse population of faculty, staff, and students as well as,
appropriate officials at other colleges and universities, and the
- Prioritize and manage multiple assignments and projects while
- Reply to inquiries.
- Gather information, conduct research, and prepare reports,
letters, and policy statements.
- Work as an effective and supportive member of the president’s
- Define problems, reason logically, collect and analyze
data/information, establish facts, draw valid conclusions and make
appropriate applications of them.
- Use tact and good judgment in responding to requests for
information and/or interpretation of requests, policies or
- Handle highly confidential and sensitive matters or materials
with tact, diplomacy and discretion
- Prepare and present oral and written reports/data which are
clear, concise, and comprehensive to a diverse audience.
- Adjust to change, demonstrate flexibility and patience with
changing expectations (e.g., technology, responsibilities and
- Plan multiple levels of events and assemble cross functional
teams to coordinate a variety of special events ranging from small,
single events to large multi-event gatherings.
- Work effectively with the President, President’s spouse, and
University staff and faculty.
- Work effectively and organize, plan, and supervise in a
high-level, high-profile, and fasted-paced environment with
frequent interruptions and multiple levels of activity and
priorities, while maintaining professional composure.
- Perform assigned duties.
Required Education and/or Experience
Requires five years of progressively responsible work experience as
a secretary, executive secretary, or staff assistant which has
demonstrated the knowledge and abilities listed.
A combination of education and experience which demonstrates that
the applicant has acquired the knowledge and abilities listed
Additional Requirements for this Position
Preference may be given to applicants with the following as they
may be considered specialized skills:
- A bachelor’s degree.
- Comprehensive knowledge and/or recent, relevant experience
- Higher education administration working with the various
divisions within a university.
- Institutional/educational environments utilizing a
customer-oriented and service-centered attitude.
- Expertise in the use of spreadsheets including pivot tables,
graphs, charts, macros and other formula driven features.
- Expertise in the use of desktop publishing/graphics
- California State University, Chico, in accordance with CSU
policy, requires that the successful candidate complete a
background check (including a criminal records check, sexual
offender registry check, and/or fingerprinting) prior to assuming
this position. Failure to satisfactorily complete or pass the
background check may impact the job offer or continued employment
of current CSU employees who apply for posted positions identified
as sensitive. This position is considered a sensitive position
based on CSU guidelines. Incumbent is responsible for the safety
and security of Level 1 data, sometimes also referred to as Level 1
protected data. This is confidential information that is in most
cases protected by statutes, regulations, or other legal
- The person holding this position is considered a “Limited
Mandated Reporter” under the California Child Abuse and Neglect
Reporting Act and is required to comply with the requirements set
forth in CSU Executive Order 1083 (revised July 21, 2017) as a
condition of employment.
- The Confidential Support Series covers those employees of the
CSU who have been designated as “confidential” in accordance with
the provisions of the Higher Education Employer-Employee Relations
Act( HEERA ). According to HEERA, an employee is designated as
“confidential” if he or she is “required to develop or present
management positions with respect to meeting and conferring or
whose duties normally require access to confidential information
which contributes significantly to the development of those
Incumbent/applicant will need to be able to perform the essential
job functions (duties) of this position with or without reasonable
accommodation. This position alternates between remaining in a
stationary position operating a personal computer for long periods
of time and frequently moving about inside the office. Must be able
to travel across campus to other offices and buildings for meetings
Work is performed in a typical office environment operating
standard office equipment.
This position qualifies for benefits including tuition fee waiver
CSU, Chico offers a number of benefits to its employees (e.g., sick
leave, vacation, health insurance). Eligibility for standard CSU
benefits is based on an appointment of half-time or more for a
period exceeding six months. Employees appointed less than
half-time or less than six months are not eligible for standard CSU
benefits but do receive prorated sick leave and vacation.
Eligibility for Affordable Care Act ( ACA ) benefits is based on an
appointment of at least three-quarter time, hired to work a minimum
of 130 hours per month over the course of the appointment or works
an average of 130 hours or more per month during the measurement
period. The ACA guidelines provide for health coverage or FlexCash
only. ACA does not provide dental or vision plan coverage.
About the University and Community
California State University ( CSU ), Chico is a comprehensive and
residential public University, holding Hispanic-Serving Institution
( HSI ) designation and operating as part of the 23-campus CSU
system. The University enrolls over 17,000 students from diverse
cultural, ethnic, and socioeconomic backgrounds, with over half
identifying as first-generation college students. Graduate and
undergraduate programs boast high-quality research experiences,
exceptional faculty mentoring, and civic and global engagement
opportunities. The campus motto, “Today Decides Tomorrow,” is
brought to life by inclusive pedagogy, experiential learning, and
co-curricular programming. The Chico Experience prepares students
to be critical thinkers, engaged citizens, and inspired stewards of
environmental, social, and economic resources. Together, they will
become leaders solving the challenges of the 21st century.
The campus is located in Northern California, 90 minutes from the
state capital, Sacramento, and a three-hour drive from San
Francisco Bay Area. A safe residential community, Chico offers
year-round natural beauty, outdoor leisure activities, and a
thriving arts, music, and events scene. We acknowledge and are
mindful that CSU, Chico stands on lands that were originally
occupied by the first people of this area, the Mechoopda, and we
recognize their distinctive spiritual relationship with this land
and the waters that run through campus.
CSU, Chico is committed to recruiting outstanding candidates who
reflect the diverse, intercultural, and intersectional identities
of our student body. The ideal candidate will embrace our values
predicated on the primacy of student success and the elimination of
achievement gaps, have demonstrated experience working with diverse
populations, and will contribute to policies, programs, and
activities that support an inclusive, accessible, and equitable
learning and working environment.
The University is an Equal Opportunity Employer and does not
discriminate against persons on the basis of race, religion, color,
ancestry, age, disability, genetic information, gender, gender
identity, gender expression, marital status, medical condition,
National origin, sex, sexual orientation, covered veteran status,
or any other protected status.
Open Date (posting open date)
Close Date (posting close date)
Open Until Filled
Required fields are indicated with an asterisk (*).
- Cover Letter
- Optional Applicant Documents