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SENIOR ASSISTANT TO THE DEAN (Administrative Analyst/Specialist EII)

California State University - Chico
California, United States
Salary Not Specified
Posted date
Sep 22, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Human Resources Administration
Employment Level
Employment Type
Full Time
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Recruitment Details

Recruitment Number VA1486 Posting Period
09/15/21-09/29/21 On Campus Only Promotional Opportunity No Working Title SENIOR ASSISTANT TO THE DEAN (Administrative Analyst/Specialist EII) Class Title ADMINISTRATIVE ANALYST/SPECIALIST -12 MONTH Level/Range/Grade 3 Salary Range (From $ to $) $4,693 - $8,489 per month / $56,316 - $101,868 annually (New employees should anticipate being hired at the beginning of the salary range) Department College of Agriculture Number of Positions 1 FLSA Code Exempt Status Regular: Permanent (after one-year probationary period) Full-time/part-time (if part-time, indicate time base) Full-time Pay Plan 12/12 CBU/MOU R09 - CSUEU Technical & Support Services Quick Link
Hours Per Day 8 hours during the school year / 10 hours during the summer Days Per Week 5 days during the school year / 4 days during the summer Shift Day
Primary Duties
Under general oversight from the College Dean, this position administers the financial and personnel resources of the College of Agriculture ( COA ) consisting of 4 major disciplines and includes the University Farm and 4 units (Dean’s Office, Academic Instruction, Student Success, and External Relations/Advancement) within the college with approximately 156 faculty, staff and student employees and a complex state budget of approximately $4,175,000 annually. Additionally this position is responsible for administering several University Foundation budgets consisting of annual funds, endowment spending accounts, and multiple program and/or project budgets totaling approximately $1,00,000 annually. The incumbent works closely with the Dean, Associate Dean, Program Coordinator (PC) and Farm Administrator to align resources with the College’s strategic and operational goals and to ensure the college is compliant with Federal, State, System and institutional policies and procedures for fiscal and personnel actions. This position oversees budget allocations for 4 campus units, plus the University Farm, within the College of Agriculture, participates in strategic planning for the college, and is expected to take initiative, work independently and be accountable for work results in planning, organizing, analyzing and reporting. Additionally, this position works collaboratively with managers and staff in the Divisions of Academic Affairs, Business and Finance, Regional and Continuing Education, Human Resources, Information Resources, University Advancement, Student Affairs, Public Affairs, and Auxiliary Organizations to advance the interests of the College.

For a full description of job duties, please visit:

Effective September 30, 2021, the CSU will require faculty, staff, and students who are accessing campus facilities to be immunized against COVID -19 or have received a medical or religious exemption. Selected candidates should be prepared to comply with this requirement. The systemwide policy can be found at . Questions can be sent to: (staff and management positions) or (faculty positions). Knowledge, Skills and Abilities
Incumbent must possess:
  • Thorough knowledge of, and ability to apply, extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
  • Advanced knowledge of, and expertise with, the principles, problems and methods of public and business administration and operational and fiscal management.

Working knowledge of:
  • Standard theories, practices and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
  • Operational and fiscal analysis and techniques.
  • Budget policies and procedures.

Basic knowledge of methods and procedures for research and statistical analysis and the ability to apply them.
Expertise in using office software packages (e.g. Microsoft Word, Excel, and Outlook), technology and systems.

Incumbent must possess:
  • Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications.
  • Consultative skills working with internal and external constituent groups.
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions, and make appropriate recommendations.

Incumbent must have the ability to:
  • Understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive and develop strategic solutions.
  • Work with representatives from public and private entities and handle potentially sensitive situations.
  • Effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
  • Use reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.
  • Take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved.
  • Train others on new skills and procedures, and provide lead work direction.
  • Learn, interpret, follow, and apply a wide variety standard of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
  • Analyze data and make accurate projections using business mathematics and basic statistical techniques.
  • Organize and plan work and projects including handling multiple priorities.
  • Make independent decisions and exercise sound judgment.
  • Compile, write, and present reports using judgment and discretion in selecting and analyzing information for inclusion, and effectively present the information.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
  • Perform duties as assigned.

Required Education and/or Experience
The knowledge, skills and abilities listed above would normally be obtained through a bachelor’s degree and/or full-time equivalent training and three years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs. Additional Requirements for this Position
N/A Recruitment Preferences
Preference may be given to applicants with the following as they may be considered specialized skills:
  • Applicants with a minimum of two years full-time related experience.
  • Experience administering an organizational unit at the University.
  • Experience managing a large and complex budget.
  • Knowledge of university policies and procedures including the collective bargaining agreements, the Faculty Personnel Policies and Procedures ( FPPP ), faculty and staff recruitment, curriculum, scheduling, payroll, and RTP .
  • Experience using PeopleSoft, CDD .net, Insight, CRA and Astra.
  • Lead work and/or Supervisory experience.
Special Requirements
  • California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.

  • The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Note this designation is applicable only if Procurement Card is issued.

Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a computer and answering phones for long periods of time, and frequently moving about inside the office and throughout campus. Must be able to walk or travel across campus. Must be able to set-up and remove tables and equipment, including carrying or moving light boxes of materials or laptop computers.

Work is performed in a typical office environment operating standard office equipment. Events may occur outdoors and in inclement weather such as heat, cold, and rain. Benefits
This position qualifies for benefits including tuition fee waiver (if eligible). Benefit Information
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.

Eligibility for Affordable Care Act ( ACA ) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage. About the University and Community
California State University ( CSU ), Chico is a comprehensive and residential public University, holding Hispanic-Serving Institution ( HSI ) designation and operating as part of the 23-campus CSU system. The University enrolls over 17,000 students from diverse cultural, ethnic, and socioeconomic backgrounds, with over half identifying as first-generation college students. Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from San Francisco Bay Area. A safe residential community, Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that CSU, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus.

CSU, Chico is committed to recruiting outstanding candidates who reflect the diverse, intercultural, and intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of achievement gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and activities that support an inclusive, accessible, and equitable learning and working environment.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Open Date (posting open date) 09/15/2021 Close Date (posting close date) 09/29/2021 Open Until Filled No Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Résumé
  2. Cover Letter
Optional Documents
  1. Optional Applicant Documents

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