Clerical Specialist 3, Part-time

Posting

Position Information

Posting Number:
0600952-NC

Position Type:
Classified Pools

Position Title:
Clerical Specialist 3, Part-time

Employment Requirement

Division/Department:
Student Assessment

Location
Albany Campus, Albany, OR

Job Summary:

Proctors and administers a variety of tests and assessments to groups and individuals. Schedules appointments for a variety of testing procedures. Performs general office duties.

Required Qualifications:

Education and Experience: Position requires a AA/AS or one year full time experience in test administration, teaching, training, counseling, or office management. Prior testing experience or experience working with confidential documents is desired.

Knowledge and Skills: Requires basic knowledge of general office practices, procedures and equipment including record keeping, filing and typing. Requires familiarity with personal computers, with word processing and database applications. Requires skill in receptionist and telephone techniques and etiquette. Requires good organizational and communication skills. Prefer knowledge and understanding of student assessment programs, policies and procedures, including testing protocols.

A bilities: Requires the ability to perform the duties of the position, efficiently and effectively with minimal supervision. Requires ability to learn, understand and apply department and college rules, regulations and policies. Must be able to operate standard office machines and equipment including typewriter, copier, personal computer, etc. Must be able to communicate with a diverse group of students, sometimes in stressful situations, using tact and diplomacy.

Preferred Qualifications:

College courses in business, secretarial or related area strongly preferred.

Physical Requirements and Working Conditions:

Requires the ability to use electronic communication and computation systems. Requires sufficient visual acuity to read words, numbers and visually monitor testers.

Work is normally performed in an office setting with little or no exposure to health and safety hazards. Substantial amount of time is spent working at a computer. May periodically require working evening, weekend and extra hours.

Essential Duties:

Verifies student identification and eligibility, obtains necessary releases, maintains test security and ensures test integrity by direct observation and security cameras. Ensures there are no means of interruption or outside assistance during tests. Makes sure testers have only allowable materials.

Schedules appointments for tests. Follows procedures to ensure accurate timing, no overlap, and accurate seating.

Performs receptionist duties, including assisting students and callers, providing detailed information regarding tests, procedures and general campus information, and relaying messages.

Files records and reports daily, keeping secure materials in locked cabinets and files.

Maintains participatory count, records, and inventories. Logs students in and out using appropriate forms and correct time allowances for a variety of tests. Regularly inventories testing materials in order to maintain security and/or order supplies.

Provides special proctor services for other departments, outside agencies, and other colleges and universities. Follows guidelines for maintaining general test security. Follows exactly any special instructions particular to individual test situations. Forwards results as required.

Performs other related duties as assigned.

Applicant Instructions:

Please complete the online application and upload or attach the following required documents:

1. Resume
2. Cover Letter
3. Academic Transcript (if needed to meet minimum qualifications)
   
   

Transcripts from a non-U.S. college or university must be accompanied by an international credential agency evaluation. Please see “Academic Transcript Information” on Employment Opportunities home page for more information and a list of agencies which perform this service.

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

U.S. Veterans will need to attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran’s consideration.

Proposed Start Date:

Full-time or Part-time
Part-time

Number of hours/week:
6-20

Work Schedule:

Posting Date:
07/22/2021

Closing Date:

Open Until Filled:
Yes

Special Notes to Applicants:

As a condition of employment, all new employees are required to be compensated via direct deposit.

LBCC is an Equal Opportunity Educator and Employer.

Offers of employment are contingent on the applicant having Oregon residency at the time work commences.

LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more information, please LBCC Bilingual Pay Incentive Administrative Policy or the Classified Association Agreement .

Salary Grade
13

Salary/Rate

$ 15.14/hr
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this position? Please select one.
   • Latinos in Higher Education
   • HERC-Higher Education Recruitment Consortium
   • Indeed.com
   • Chronicle of Higher Education
   • State Employment Department
   • LBCC Employment Opportunities Website
   • LinkedIn
   • Other, specify below
2. * If you selected other above, please specify the website or other resource from which you learned of the position.
   
   (Open Ended Question)
   
   

Required Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Academic Transcript
2. U. S. Veteran Proof of Honorable Discharge DD-214, Copy 4