Clerical Specialist 3, Part-time
Albany Campus, Albany, OR
Proctors and administers a variety of tests and assessments to
groups and individuals. Schedules appointments for a variety of
testing procedures. Performs general office duties.
Education and Experience:
Position requires a AA/AS or one
year full time experience in test administration, teaching,
training, counseling, or office management. Prior testing
experience or experience working with confidential documents is
Knowledge and Skills:
Requires basic knowledge of general
office practices, procedures and equipment including record
keeping, filing and typing. Requires familiarity with personal
computers, with word processing and database applications. Requires
skill in receptionist and telephone techniques and etiquette.
Requires good organizational and communication skills. Prefer
knowledge and understanding of student assessment programs,
policies and procedures, including testing protocols.
Requires the ability to perform the duties of
the position, efficiently and effectively with minimal supervision.
Requires ability to learn, understand and apply department and
college rules, regulations and policies. Must be able to operate
standard office machines and equipment including typewriter,
copier, personal computer, etc. Must be able to communicate with a
diverse group of students, sometimes in stressful situations, using
tact and diplomacy.
College courses in business, secretarial or related area strongly
Physical Requirements and Working Conditions:
Requires the ability to use electronic communication and
computation systems. Requires sufficient visual acuity to read
words, numbers and visually monitor testers.
Work is normally performed in an office setting with little or no
exposure to health and safety hazards. Substantial amount of time
is spent working at a computer. May periodically require working
evening, weekend and extra hours.
Verifies student identification and eligibility, obtains necessary
releases, maintains test security and ensures test integrity by
direct observation and security cameras. Ensures there are no means
of interruption or outside assistance during tests. Makes sure
testers have only allowable materials.
Schedules appointments for tests. Follows procedures to ensure
accurate timing, no overlap, and accurate seating.
Performs receptionist duties, including assisting students and
callers, providing detailed information regarding tests, procedures
and general campus information, and relaying messages.
Files records and reports daily, keeping secure materials in locked
cabinets and files.
Maintains participatory count, records, and inventories. Logs
students in and out using appropriate forms and correct time
allowances for a variety of tests. Regularly inventories testing
materials in order to maintain security and/or order
Provides special proctor services for other departments, outside
agencies, and other colleges and universities. Follows guidelines
for maintaining general test security. Follows exactly any special
instructions particular to individual test situations. Forwards
results as required.
Performs other related duties as assigned.
Please complete the online application and upload or attach the
following required documents:
- Cover Letter
- Academic Transcript (if needed to meet minimum
Transcripts from a non-U.S. college or university must be
accompanied by an international credential agency evaluation.
Please see “Academic Transcript Information” on Employment
Opportunities home page for more information and a list of agencies
which perform this service.
Applications are reviewed for minimum qualifications. In order to
be considered, your application must clearly show you meet the
minimum qualifications for this position.
U.S. Veterans will need to attach proof of honorable discharge
(Form DD-214, Copy 4) to their application to qualify for veteran’s
Proposed Start Date:
Full-time or Part-time
Number of hours/week:
Open Until Filled:
Special Notes to Applicants:
As a condition of employment, all new employees are required to be
compensated via direct deposit.
LBCC is an Equal Opportunity Educator and Employer.
LBCC offers a pay incentive to eligible employees who demonstrate
proficiency in conversational Spanish when evaluated and formally
certified by a college-approved professional or agency. Eligibility
to apply for and receive bilingual pay incentives for Spanish and
languages other than English are subject to the provisions of
Administrative Rule 6025-06. For more information, please
LBCC Bilingual Pay Incentive Administrative Policy
Classified Association Agreement
Required fields are indicated with an asterisk (*).
- * How did you learn about this position? Please select one.
- Latinos in Higher Education
- HERC-Higher Education Recruitment Consortium
- Chronicle of Higher Education
- State Employment Department
- LBCC Employment Opportunities Website
- Other, specify below
- * If you selected other above, please specify the website or
other resource from which you learned of the position.
(Open Ended Question)
- Cover Letter
- Academic Transcript
- U. S. Veteran Proof of Honorable Discharge DD-214, Copy 4