Assistant to Chair, OB-GYN

Position Summary

Your primary responsibilities in this position are to ensure operational efficiency and team effectiveness and to oversee compliance with institutional, local, state, and national guidelines. As such, expertise in the following areas are critical: communication, budgeting, governance, compliance, and team development as outlined below. Given the complexity of the institutional matrix, cognitive flexibility, aptitude for adapting to ambiguity, and cultural awareness are critical.

• In collaboration with the Chair of the Department, organize and maintain Departmental communications. Both internal and external stakeholders must be identified and included. This responsibility may be shared synergistically with those with appropriate IT and other types of expertise.
• Develop, maintain, and periodically revise the onboarding process for Department staff and faculty. Understand the similarities and differences for onboarding staff versus faculty. Ensure that faculty have the requisite tools to perform at top of their clinical license and academic degree.
• Serve as the Departmental liaison with the office of the Dean of Jacobs SMBS with specific attention to compensation, personnel, decanal, communication, and implementation of policies.
• Gather data and create reports as required to delineate faculty time and effort, compensation sources and distribution, and research grant submissions and awards.
• Develop and monitor budgets for the Departmental State, UBF, and research funds. Responsibility for fiscal integrity includes, but is not limited to, approving e-reqs and procurement card expenses.
• Ensure that individual faculty members understand their access (time and funding) to professional development and are kept appraised.
• Ensure implementation and compliance with appropriate policies that pertain to institutional HR functions.
• Serve as the Departmental liaison for faculty and staff for all human resource matters including benefit inquiries, payroll questions and disciplinary actions.
• Develop an inclusive and meaningful process for performance reviews for staff that promotes team innovation. Foster a team approach to governance and management that is inclusive and transparent.

From our founding as a medical school in 1846, to paving the way for future physicians, the Jacobs School of Medicine and Biomedical Sciences builds upon its proud legacy of teaching, patient care and scientific discovery. Visit our website to learn more about the Jacobs School

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications

Bachelor’s Degree and experience in an administrative setting
Preferred Qualifications

Master’s Degree
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